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Last Updated: July 2026
1. Who We Are
The Warrior Fund is a volunteer-run scholarship initiative based in The Bahamas. We are committed to protecting the privacy of our applicants, their families, and all visitors to our website.
2. What Information We Collect
We collect personal information only as necessary to process scholarship applications and communicate with applicants. This information may include:
Student Information: Full name, date of birth, grade, school name.
Parent/Guardian Information: Name, relationship to student, address, phone number, email address.
Supporting Information: Medical verification confirming a Sickle Cell Disease diagnosis, teacher recommendations.
Technical Data: IP address, browser type, and usage data collected via Google Analytics to help us understand how visitors interact with our website.
3. How We Use Your Information
We use your information for the following purposes:
To process and review scholarship applications.
To communicate with applicants and their families about application status.
To verify eligibility (medical diagnosis and school enrollment).
To select scholarship recipients based on established criteria.
To improve our website and application process.
4. How We Share Your Information
We do not sell or trade your personal information. We may share information only under these limited circumstances:
With Service Providers: We use third-party services such as Google Forms and Google Sheets to collect and store application data. These providers are bound by their own privacy policies and are authorized to use your information only as necessary to provide services to us.
For Legal Compliance: If required by law or to protect the rights and safety of The Warrior Fund, our applicants, or others.
5. How We Protect Your Information
We take data security seriously. Your information is stored securely on password-protected systems. We use industry-standard security measures, including encryption in transit and at rest for data collected through Google Forms. Only authorized volunteers involved in the selection process have access to application data.
6. Data Retention
We will retain application data only for as long as necessary to fulfill the purposes outlined in this policy. For unsuccessful applicants, we will securely delete or anonymize application data within 12 months of the selection decision, unless you request that we retain your information for future opportunities.
7. Your Rights
Depending on your location, you may have the right to:
Access the personal data we hold about you.
Request correction of inaccurate data.
Request deletion of your data (where appropriate).
Withdraw consent for certain processing.
To exercise these rights, please contact us at thewarriorfund@potcake.io.
8. Changes to This Policy
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated effective date.
9. Contact Us
If you have any questions about this privacy policy or how we handle your data, please contact us:
Email: thewarriorfund@potcake.io
Website: potcake.io
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