Practical information

The registration fee includes access to all symposium sessions, conference materials, and refreshments provided during meals and coffee breaks for participants attending on-site. Participants are responsible for their own travel and accommodation arrangements.

Early bird registration is available until 02/11/2025.  17/11/2025 (Extended)

Participation Category (Early Bird Price)

• Local Student Presenter RM80

• Local Professional Presenter RM100

• Local Non-Presenter RM50

• International Student Presenter US$20

• International Professional Presenter US$50

• International Non-Presenter US$15

Participation Category (Standard Price)

• Local Student Presenter RM100

• Local Professional Presenter RM120

• Local Non-Presenter RM80

• International Student Presenter US$30

• International Professional Presenter US$70

• International Non-Presenter US$20

Registration open until 24/11/2025

When filling out the registration Google Form, you will be asked to upload your proof of payment. Please make the payment by transferring the registration fee to the following account and save the transfer receipt. You will need to upload this receipt as proof of payment. The payment details are provided below.

Bank Name             :   CIMB Bank Berhad 

Account Name       :   TISSUE ENGINEERING & REGENERATIVE MEDICINE SOCIETY OF MALAYSIA

Account Number   :   8007995842

Branch Address     :   CIMB Bank Berhad, 2468 Jalan Mutiara Timur Satu, Taman Mutiara, 56100 Cheras, Kuala Lumpur

SWIFT Code             :   CIMBMYKL

Reference               :   TERMSYMPO2025 – [Your Full Name]

Kindly ensure that the payment reference includes your full name for verification purposes.

Authors are required to prepare their abstracts according to the official template provided. The template ensures uniform formatting and facilitates efficient review and compilation. Please download the .docx file available at the bottom of this page before preparing and submitting your abstract. 

TERMSYMPO 2025 3 MINUTE THESIS (3MT) GUIDELINES

The 3MT UKM is a research communication competition for Master, PhD and Professional Doctorate Research students. Specifically, the competition will test the students’ ability to effectively explain their research and its significance in a language appropriate to a non-specialist audience in just three minutes.

Eligibility

1. Active Master, PhD and Professional Doctorate Research students.

2. Presentation is limited to 3 minutes and contestants whose presentation exceeds 3 minutes are disqualified.

3. Presentation is considered to have commenced when a presenter starts their presentation through speech (timing only commences when the contestants start speaking)

TERMSYMPO 2025 Three Minute Thesis (3MT) Rules & Guidelines 

• No Power Point Slide is required. The committee will present a slide with your Abstract ID, Title, and Name of Presenter.

• No additional electronic media (e.g. sound and video files) are permitted.

• No additional props (e.g. costumes, musical instruments, laboratory equipment) are permitted.

• Presentations are limited to 3 minutes maximum and competitors exceeding 3 minutes are disqualified.

• Presentations are to be spoken words (e.g. no poems, raps or songs).

• Presentations are to commence from the stage.

• Presentations are considered to have commenced when a presenter starts their presentation through either movement or speech.

• The decision of the adjudicating panel is final.

• There will be a panel of judges as well as audience judges for fair evaluation.

• The committee will have a moderator to prepare a bell timer and raise a hand to notify the last 10 seconds.

Tips

• Rehearse and Time yourself – State your points in the shortest time possible

• Please plan to be available at least 30 minutes prior to your presentation schedule.

• Cater your presentation to the evaluation criteria detailed below and, on the website, given.

Evaluation Criteria

Comprehension and content

1. 1. Presentation provided clear background and significance to the research question

   2. Presentation provided clear positionality of the presenter to the research and research approach

   3. Presentation clearly described the research strategy/design and the results/findings of the research

   4. Presentation clearly described the conclusions, outcomes and impact of the research

Engagement and communication

1. 1. The oration was delivered clearly, and the language was appropriate for a non-specialist audience

   2. The presenter conveyed enthusiasm for their research and captured and maintained the audience’s attention

Further details of 3MT are available here: Three Minute Thesis - University of Queensland (uq.edu.au) 

POSTER GUIDELINES TERMSYMPO 2025 

Requirements 

• The poster is created in a (1920 x 1080 size) (use the template provided), using the PowerPoint or another programs (Adobe Photoshop, Illustrator, Canva or Corel draw, etc.). Participant may arrange the format according to your preference. 

• The presentation should contain Introduction, Methods, Results, Discussions, Conclusion, References or arranged as needed.

• Make sure the text is readable when the poster is in “Slide Show” version.

• The poster file should be saved in pdf format.

• The poster design is made as attractive as possible.

• The poster should be written in English

• Participants are also asked to make a 6-minute video presentation using Powerpoints video recorder, or other program such as zoom or loom (instruction is provided below).

• Please email your poster (in .pdf format) and video recording to termsympo.dterm@gmail.com no later than 1st December 2025, 11.59 PM (Kuala Lumpur Time/GMT+8) with email subject format: Abstract ID – Name of Presenter. Any submission after the deadline will be disqualified.

Tips 

• Rehearse and Time yourself – State your points in the shortest time possible 

• Avoid animations - If you have a graphic that builds, please do it over multiple slides rather than use animations. 

• Keep bullets to a minimum – too much text can distract 

• Avoid placing text and images at the edges, and avoid extremely bright colours

Note:

• Name your video file with format “Abstract ID_Name of Presenter”

• Please email your pdf poster AND video to termsympo.dterm@gmail.com no later than 1st December 2025, 11.59 PM (Kuala Lumpur Time/GMT+8) with email subject format: Abstract ID – Name of Presenter. Any submission after the deadline will be disqualified.

• If your file is larger than 25 MB, you will be asked to send the file via a Google Drive link.

To ensure smooth presentations during the online symposium, all participants must prepare and submit a pre-recorded video of their presentation as a backup only in case of technical issues (e.g., internet failure, device problems). However, all participants are required to attend the live Zoom session for interaction and Q&A.

Detailed video presentation guidelines can be found at the bottom of this page. Please review them carefully before submitting your materials.

ORAL PRESENTATION GUIDELINES – TERMSYMPO 2025

Requirements

• Each presenter will be allocated 8 minutes for presentation followed by 2 minutes of Q&A.

• The presentation slides should be prepared using PowerPoint (use the template provided) or any other similar software (e.g., Canva, Google Slides, Keynote).

• The presentation should be arranged in a clear and logical format, typically including: Introduction, Methods, Results, Discussion, and Conclusion.

• Ensure that all text, figures, and tables are clearly visible and readable.

• The slides must be written in English.

• The design should be clear and professional. Use contrasting colors and avoid cluttered backgrounds.

• Please save your slides in ppt format and email them to the organizing committee by the stated deadline. If the file is too big, PDF format is acceptable.

• Presenters may also choose to include short embedded videos or images if relevant to their presentation.

Submission Details

• Email your presentation slides (in .pdf format) to termsympo.dterm@gmail.com no later than 1st December 2025, 11:59 PM (Kuala Lumpur Time / GMT+8).

• Use the following email subject format:

  Abstract ID – Name of Presenter

• Any submission after the deadline will be disqualified.

• If your file exceeds 25 MB, please share it via a Google Drive link.

Presentation Tips

• Rehearse and time yourself – ensure your talk fits within the allotted 10 minutes.

• Be concise and clear – focus on key findings and implications.

• Limit text per slide – use bullet points and visuals to aid understanding.

• Avoid excessive animations or transitions – they can distract from your content.

• Use readable fonts and consistent formatting throughout your slides.

• Engage your audience – maintain eye contact and speak clearly.

Slide Template can be found at the download section below.

To ensure smooth presentations during the online symposium, all participants must prepare and submit a pre-recorded video of their presentation as a backup only in case of technical issues (e.g., internet failure, device problems). However, all participants are required to attend the live Zoom session for interaction and Q&A.

Detailed video presentation guidelines can be found at the bottom of this page. Please review them carefully before submitting your materials.

Catering

Meals and coffee breaks are included in the registration fee. Participants attending on-site can enjoy a selection of local dishes, including vegetarian options, served during designated break times.

Please wear your conference badge at all times when collecting food or refreshments.

Kindly note that food and drinks are not permitted inside the auditorium.

Electricity and charging

Standard Malaysian power supply is 240V AC, 50Hz. Participants are advised to bring suitable adaptors for their devices if required.

Limited charging stations will be available near the registration area for phones and laptops — please be considerate of others when using them.

Health and Safety

To ensure a safe and comfortable event environment:

• Smoking is strictly prohibited inside all Faculty buildings.

• Eating and drinking are not allowed inside the lecture hall.

• Please avoid entering restricted or laboratory areas unless authorized by event staff.

If you require first aid or medical assistance, please inform the registration desk immediately. Our staff will help coordinate with the nearby clinic or hospital services within HCTM.

Participants are reminded to bring any personal medication they may need during the event.

In Case of Emergency 

• Follow all fire alarm instructions and proceed calmly to the nearest exit.

• Do not use lifts during evacuation.

• Follow the guidance of venue staff or fire wardens to the designated assembly point outside the Preclinical Block.

Internet Access

Wi-Fi access within the Preclinical Block is limited to UKM network users. Internet service may not be available for external participants, so attendees are encouraged to use their own mobile data connection if needed. 

Dates:

Day 1 (On-site & Livestream): 09 December 2025

Day 2 (Online via Zoom): 10 December 2025

Physical Venue (Day 1)

Dewan Kuliah 2 (DK2), Level 2, Preclinical Building, Faculty of Medicine (FPER), Cheras

The first day of the symposium will be held on-site, featuring the Forum, Workshop, and 3-Minute Thesis Competition. Registered participants attending in person will receive meals and refreshments throughout the event.

Online Access

All registered participants will receive a livestream link for Day 1 sessions and a Zoom link for Day 2 via email prior to the event. Please ensure your registered email address is accurate, and check your inbox (and spam folder) for updates before the symposium.

Parking

Limited parking is available at the Faculty of Medicine and nearby HUKM parking areas. Participants are encouraged to arrive early or consider carpooling to secure a parking spot.

Find Us

You can locate the venue using Google Maps below:

https://maps.app.goo.gl/h143TwNyLUg34VEs5