INTRODUCTION
Welcome to the Future of Aviation Management
The Smart Bridge Between Basic and High-Tech
A cloud-based, fully integrated digital management system for helicopter and aircraft operators, designed to manage Operations, Safety, Quality, Maintenance, and Logistics. It uses Google Sheets, Docs, Forms, and Drive to automate reporting, track compliance, generate dashboards, and make regulatory audits fast and easy — at a fraction of the cost of enterprise software but with all the essential functionality an operator needs to run and scale safely.
Designed for growing operators who aren’t ready to invest in expensive enterprise systems, our Digital IMS sits perfectly between a simple spreadsheet and high-end platforms.
It gives you:
Seamless management of Operations, Safety, Quality, Security, Maintenance, and Logistics.
Instant audit readiness, cutting through regulatory inspections like a hot knife through butter
# If you can Google and work Excel, you’re already ready — minimal training, maximum results.
# Affordable, intuitive, and built to grow with your operation — the perfect tool for ambitious organisations.
⚖️
This system is a fully digital Integrated Management System (IMS) developed specifically to support:
Part 127 Helicopter Operators
Part 135 Aircraft Operators
Part 145 Maintenance Organisations
# It integrates Operations, Safety, Quality, Maintenance, and Logistics oversight, providing a complete compliance management framework.
# The system has been in continuous operational use for more than five years, tested in real-world aviation environments, and designed to deliver practical compliance, audit readiness, and operational transparency without administrative burden.
Design Philosophy
Built by aviation professionals
Designed for regulators, auditors, and management
Simple to operate, powerful in oversight
No unnecessary complexity
Hosted in the operator’s secure Google Workspace environment
# The primary web landing page and control sheets remain the property of Tarsistax, while all operational data is hosted on the client’s Google portals.
# One company administrator is required to manage access and reporting.
WHO THIS SYSTEM IS FOR
Intended Operators
This system is suitable for:
Helicopter operators under Part 127
Aircraft operators under Part 135
Maintenance organisations under Part 145
It is particularly effective for operators who:
Require structured operational, safety, quality, maintenance, and logistics oversight
Need real-time compliance and trend visibility
Prefer digital automation over manual reporting
Want to minimise administrative overhead and audit preparation
SYSTEM OVERVIEW
What the System Does
The system integrates Operations, Safety, Quality, Maintenance, Logistics, and Tool Management into a single digital framework, allowing management and postholders to:
See compliance status in real time
Track trends rather than isolated events
Access documents instantly during audits
Receive automated management reporting
Maintain full traceability from regulatory requirement to record
# All data is structured through controlled digital registers, linked directly to documents and records hosted on the client’s secure Google environment.
FLIGHT OPS MODULE
Flight Operations Management
The Operations Module provides structured oversight of day-to-day helicopter operations.
Key Components
Operational calendar
Scheduled events register
Meetings register
Aircraft register
Aircraft operational status report
Aircraft utilisation reporting
Crew recency register
Landing zone (LZ) register
ATO student register (where applicable)
Key performance indicators (KPIs)
Projects register
Continuous improvement plan
Controlled digital library
Temporary revision register
Outcomes
Clear operational awareness
Reduced administrative workload
Improved planning and oversight
Immediate access to operational records during inspections
SAFETY MODULE
Safety Management System (SMS)
The Safety Module supports a practical, living SMS, aligned with ICAO and SACAA expectations.
Key Components
Safety plan (integrated with quality planning)
Occurrence reporting (digital form-based input)
Hazard identification and risk assessment (HIRA)
Management of change (MOC)
Safety notices register
Safety trend analysis
Outcomes
Structured hazard and occurrence tracking
Evidence-based safety decision-making
Clear demonstration of proactive safety management
Reduced reactive compliance activity
QUALITY MODULE
Quality Assurance & Compliance Monitoring
The Quality Module ensures continuous compliance, not last-minute audit preparation.
Key Components
Annual audit plan
Internal findings register
External findings register
Corrective action tracking
Quality trend analysis
Outcomes
Continuous regulatory compliance visibility
Clear audit trail
Immediate access to objective evidence
Reduced audit preparation time
MAINTENANCE MODULE
Aircraft Maintenance Management
The Maintenance Module digitises and automates all aspects of aircraft maintenance management.
Key Components
Aircraft Maintenance Programme (AMP) with scheduled maintenance task cards
Digital flight folio
Unscheduled task register with task cards
Scheduled & unscheduled logbook entry generator
Automated quotation generator
Automated invoice generator
Automated future maintenance forecasting per aircraft or fleet
Modification register
Dent & buckle register
Airworthiness directives & service bulletin registers (engine & airframe)
Aircraft certificate register & archives
Aircraft equipment list for MEL & AMP development
Automated aircraft maintenance compliance report
Maintenance extension certificate generator
Outcomes
Automated compliance tracking
Real-time aircraft maintenance status
Reduced administrative workload
Accurate forecasting & planning
Immediate reporting for audits
LOGISTICS MODULE
Logistics Parts and Inventory Control
The Logistics Module provides digital control of parts, spares, and stores management.
Key Components
Parts in/out tracking
Part search & lookup
Batch & serial number control and registers
Automated ordering on low stock
Shelf-life spares control
Outcomes
Accurate stock management
Reduced downtime due to unavailable spares
Efficient procurement process
Traceable parts history
TOOLING MODULE
Tool Control & Calibration Tracking
The Tool Management Module allows organisations to maintain full traceability of tools and equipment.
Key Components
Tool register
Tool usage logging
Calibration schedule tracking
Alerts for expired calibration
Integration with maintenance & operations records
Outcomes
Regulatory compliance for Part 145 AMOs
Reduced risk of unserviceable tools
Centralised visibility for all tools
DOCUMENTATION CONTROL
Controlled Digital Library
All operational, safety, quality, maintenance, and logistics documents are:
Centrally stored
Version controlled
Access-restricted
Directly linked to registers
Examples include:
Manuals
Procedures
Forms
Records
Reports
Certificates
During audits, documents are retrieved within seconds, eliminating document searches and duplication.
Note: Control sheets and the system landing page remain the property of Tarsistax, while operational data is hosted on the client’s Google Workspace.
MANAGEMENT OVERSIGHT
Automated Management Review and Reporting
The system produces scheduled automated reports tailored to postholders and management, including:
Operational status summaries
Safety and quality trends
Maintenance compliance reports
Logistics and inventory reports
Outstanding actions
# This approach:
Reduces unnecessary meetings
Improves decision quality
Creates a continuous management review process
Provides permanent evidence of oversight
# One company administrator manages the reporting and user access.
IMPLEMENTATION & ONBOARDING
Implementation Approach
Typical onboarding time: less than one working day
No software installation required
Minimal operational disruption
Structured handover and familiarisation
# The system is adapted to:
Existing manuals
Existing procedures
Operator-specific requirements
SYSTEM TRAINING
Personnel Skill Requirements
If you can Google and work with an Excel spreadsheet, you already have the core skills to operate our system. The Digital IMS is designed to be intuitive, user-friendly, and structured like familiar Google Sheets, meaning:
Minimal training is required to start using it effectively.
Common actions, like entering data, generating reports, or linking documents, are straightforward and familiar.
Postholders, engineers, and pilots can be productive in hours, not days.
# Our system was designed for rapid onboarding — you don’t need to be a tech expert to manage complex aviation operations, compliance, and maintenance with confidence.
PRICING
Flight Operations Pack
USD 150.00 per month
Included Modules
Flight Operations
Safety Management
Quality Management
Aircraft Maintenance Pack
USD 25.00 per aircraft per month
What’s Included
Full system access
All registers and reporting
Ongoing system updates
Standard support
No long-term lock-in.
No per-user fees.
No hidden costs.
System Support
Personnel Training - USD 65.00 per hour
Remote Assistance - USD 40.00 per hour
DATA OWNERSHIP & CONFIDENTIALITY
Data & System Ownership
All operational data remains the property of the operator
The system landing page and control sheets remain the property of Tarsistax
Access is controlled and permission-based
Confidentiality is contractually protected
NEXT STEPS
Enquiries & Demonstration
This system is offered on a limited, relationship-based basis.
Demonstrations are conducted:
One-on-one
Operator-specific
Focused on real operational needs
GENERAL
1️⃣ Step up
Message: “Yes, you could do it in Excel — but you’d spend hours manually updating, cross-checking, and consolidating before every audit. Our system does it automatically.”,
What Can We Do What Microsoft Cannot
True Cloud-Native Automation – Automatically generates maintenance task cards, logbook entries, invoices, quotations, and compliance dashboards from a single source of truth.
Instant Multi-User Collaboration – Multiple engineers, pilots, and postholders can update the same registers simultaneously in real time.
Integrated Document & Form Linking – Connects all operational, safety, quality, and maintenance registers directly to controlled documents in Google Drive and occurrence reports from Google Forms.
Automated Management Review & Notifications – Sends dashboards, KPIs, and compliance reports automatically to postholders, eliminating manual compilation and unnecessary meetings.
Extremely Scalable & Quick Onboarding – Adding a new aircraft, department, or operator takes less than a day; scales to multiple fleets without manual formula updates.
Real-Time Compliance Monitoring – Tracks safety, quality, and operational compliance continuously, not just periodically.
Version Control & Auditability – Every change is tracked automatically with full history, creating audit-ready records without additional effort.
Integrated Logistics & Tool Management – Manages spare parts, tools, batch numbers, shelf life, and calibration schedules directly in the system.
Mobile & Anywhere Access – Operates on any device with internet, allowing pilots, engineers, and managers to update or review records from the field.
Reduced Risk of Human Error – Eliminates copy-paste mistakes, broken formulas, and inconsistent data entries through structured automation and controlled registers.
2️⃣ Regulatory Compliance
Part 127 / Part 135 / Part 145 require traceable records, audit readiness, and management review.
Excel can track raw numbers, but it does not enforce workflow, link to documents, or generate compliance reports.
Your IMS provides document linkage, automated compliance dashboards, and trend analysis, which are explicitly required by regulators.
Message: “Excel cannot provide regulated audit evidence or link occurrences, findings, and corrective actions to procedures automatically.”
3️⃣ Scalability & Multi-User Access
Excel is single-user or fragile multi-user with cloud copies.
Your IMS supports multiple users, simultaneous updates, and restricted access — all hosted on Google Drive, securely and centrally.
Onboarding a new aircraft, department, or postholder takes less than a day, not hours of copying and checking spreadsheets.
Message: “With Excel, adding a new aircraft or postholder means recreating formulas, links, and sheets. Our system handles it dynamically.”
4️⃣ Data Integrity & Error Reduction
Excel is error-prone: mislinked formulas, copy-paste errors, accidental overwrites.
IMS prevents accidental data loss, ensures version control, and maintains traceability for every action.
Message: “Auditors don’t ask for spreadsheets—they ask for verified, traceable, auditable data with links to original documents.”
5️⃣ Operational Efficiency / ROI
Excel requires constant manual work: consolidating reports, generating charts, checking compliance.
IMS produces ready-to-use dashboards, reports, task cards, invoices, and compliance statements automatically, saving hours every week.
Message:“You could do it in Excel, but the time saved by automation pays for the subscription within weeks.”
Summary, Excel is a tool for simple tracking.
Our Digital IMS is a full compliance and operational management platform designed for:
Safety & Quality
Operations oversight
Maintenance management
Logistics & tool control
Audit-ready reporting
Message: It is not just data entry — it is operational control, regulatory compliance, and management assurance, delivered automatically and reliably.
