Privacy Policy

Last Updated: July 19, 2026

1. Introduction

Welcome to SyncStudy AI ("SyncStudy AI," "we," "our," or "us").

Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, store, and protect your information when you access or use the SyncStudy AI mobile application and any related services (collectively, the "Services").

SyncStudy AI is an AI-powered study companion designed to help students and lifelong learners improve their learning experience through intelligent study assistance. Our Services include AI-powered conversations, study note generation, summaries, flashcards, quizzes, explanations, and other educational tools that help users organize and understand learning materials more effectively.

By creating an account or using our Services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with this Privacy Policy, please discontinue use of the Services.

We are committed to collecting only the information necessary to provide and improve our Services while maintaining appropriate safeguards to protect your personal information.

2. Information We Collect

To provide our Services, we collect certain information that allows us to authenticate users, deliver AI-powered study features, personalize the user experience, maintain account security, and improve the performance and reliability of the application.

Depending on how you use SyncStudy AI, we may collect the following categories of information:

• Account and profile information.

• Authentication information.

• AI conversations and study content.

• Generated study materials, including notes, summaries, quizzes, flashcards, and explanations.

• Files or images that you voluntarily upload for AI processing.

• Usage information necessary to provide features and enforce service limits.

• Device and technical information required for security, diagnostics, and service operation.

• Limited locally stored preferences that improve your user experience.

We do not collect more personal information than is reasonably necessary to operate the Services.

Where possible, information is processed securely through trusted service providers and stored using industry-standard security measures.

3. Information You Provide

You may voluntarily provide information when using SyncStudy AI, including when creating an account, interacting with AI features, or submitting study materials.

The information you provide may include:

• Your name, email address, and account credentials when registering with email and password.

• Information made available through Google Sign-In or Sign in with Apple if you choose either authentication method.

• Profile information such as your display name or username.

• Questions, prompts, messages, notes, assignments, learning materials, or other content you submit while using AI-powered features.

• Images, PDF documents, text files, or other supported study materials that you choose to upload for AI analysis.

• Feedback, support requests, or other communications you send to us.

Please ensure that any information you submit is accurate and that you have the necessary rights or permissions to provide it.

Because our AI features process the content you voluntarily submit, we recommend that you do not upload confidential, highly sensitive, or personal information unless it is necessary for your intended use of the Services.

You remain responsible for the information you choose to upload or share while using SyncStudy AI.

4. Information Collected Automatically

When you use SyncStudy AI, certain technical information may be collected automatically to operate, secure, and improve our Services.

This information may include your device type, operating system, app version, IP address, authentication status, usage logs, and other technical data generated during your interaction with the app.

We also store limited preferences on your device, such as onboarding completion status and basic app settings, to provide a smoother user experience.

5. Authentication

SyncStudy AI uses Firebase Authentication to securely manage user accounts.

You may sign in using:

• Email and Password

• Google Sign-In

• Sign in with Apple (where supported)

Your password is securely managed by Firebase Authentication and is not stored directly by SyncStudy AI. Authentication information is used solely to verify your identity, protect your account, and provide access to your personal study history and AI features.

6. AI Study Features

SyncStudy AI uses artificial intelligence to provide personalized learning assistance, including AI conversations, summaries, notes, flashcards, quizzes, explanations, and other educational tools.

When you use these features, the information you submit—including text, questions, or supported files—is securely processed through our backend services and trusted AI providers to generate responses.

Your AI interactions may be stored in your account to improve your experience, maintain conversation history, and allow you to access previous study sessions across your devices.

We encourage users not to submit confidential or highly sensitive information when using AI-powered features.

7. AI Chat

SyncStudy AI allows you to interact with an AI-powered study assistant through chat.

Messages you send and AI-generated responses may be securely stored in your account to maintain conversation history, improve your learning experience, and allow you to continue previous study sessions across your devices.

If you choose to attach an image, it will be processed only to generate the requested AI response.

8. Study Tools

SyncStudy AI provides AI-powered study tools, including summaries, notes, flashcards, quizzes, key points, and explanations.

When you use these features, the content you submit is processed to generate the requested study material. Generated content may be saved to your account so you can review, organize, edit, or delete it later.

9. Uploaded Study Material

You may upload supported files, such as text documents, PDFs, or images, to use certain AI-powered features.

Uploaded content is processed solely to provide the requested functionality and improve your study experience. Original uploaded files are not stored permanently by the app unless explicitly stated or required for a feature you choose to use.

Please ensure you have the necessary rights to upload any content you submit through the Services.

Users are responsible for ensuring they have the necessary rights or permissions to upload any materials submitted through the Services.

10. Camera and Photo Library

SyncStudy AI may request access to your device's camera or photo library when you choose to upload an image for AI-powered study features.

These permissions are used only to process the content you select and are never used to access your camera or photos without your permission.

11. Notifications

SyncStudy AI does not currently use push notifications to collect or process personal information.

If notification features are introduced in the future, this Privacy Policy will be updated accordingly.

12. Subscription Services and Payments

SyncStudy AI currently offers its core services without collecting payment card information through the app.

If subscription plans or payment services are introduced in the future, this Privacy Policy will be updated to explain what information is collected, how it is used, and which payment providers are involved.

13. Third-Party Services

To provide and improve our Services, SyncStudy AI works with trusted third-party service providers. These providers may process information on our behalf to support authentication, cloud storage, AI functionality, and other essential app features.

We carefully select these providers and require them to protect your information in accordance with applicable privacy and security standards.

SyncStudy AI may use trusted third-party service providers to operate and improve the Services. These providers may include:

• Google Firebase (Authentication, Firestore, Cloud Functions, Analytics)

• Google Gemini AI (AI-powered educational responses)

• Apple (Sign in with Apple)

• Google (Google Sign-In)

14. Firebase Services

SyncStudy AI uses Firebase, a service provided by Google, to support essential app functionality.

Firebase is used for services such as user authentication, secure data storage, cloud-based features, and backend operations. Information processed through Firebase is handled in accordance with Google's applicable privacy and security practices.

For more information, please visit the Firebase Privacy and Security documentation.

15. AI Services

SyncStudy AI uses trusted third-party AI service providers to deliver intelligent study assistance and educational features.

When you use AI-powered features, the content you voluntarily submit—such as questions, text, documents, or images—may be securely processed to generate personalized responses and study materials.

We do not use your submitted content for purposes unrelated to providing and improving the Services, except where required by law or necessary to protect the security and integrity of our platform.

AI-generated responses are created automatically and may occasionally contain inaccuracies, incomplete information, or outdated content. Users should independently verify important educational, academic, medical, legal, financial, or other critical information before relying on AI-generated responses.

16. Analytics

SyncStudy AI uses Firebase Analytics to collect limited usage and performance information, such as app interactions, feature usage, device information, and application stability. This information helps us improve the performance, reliability, and user experience of the Services. We do not use analytics data to sell your personal information.

17. Data Storage

Your information is stored using secure cloud infrastructure and trusted service providers that support the operation of SyncStudy AI.

We implement reasonable administrative, technical, and organizational safeguards to help protect your information from unauthorized access, disclosure, alteration, or destruction.

18. Data Retention

We retain your personal information only for as long as it is necessary to provide our Services, comply with legal obligations, resolve disputes, enforce our agreements, or protect the security and integrity of our platform.

You may delete certain content within the app. When data is no longer required, we will securely delete or anonymize it in accordance with applicable laws and our data retention practices.

Some information may remain in backups or security logs for a limited period before permanent deletion.

19. Data Security

We take the security of your information seriously and implement appropriate technical, administrative, and organizational measures to protect it against unauthorized access, loss, misuse, alteration, or disclosure.

While we strive to use commercially reasonable safeguards, no method of electronic transmission or storage is completely secure. Therefore, we cannot guarantee absolute security.

Information transmitted between your device and our servers is encrypted using industry-standard encryption technologies.

20. Children's Privacy

SyncStudy AI is not intended for children under the age required by applicable law to provide their own consent. We do not knowingly collect personal information from children without appropriate authorization.

If you believe that a child has provided personal information through our Services without the necessary consent, please contact us so that we can take appropriate action.

21. Your Rights

Depending on your location and applicable laws, you may have the right to:

• Access your personal information.

• Correct or update your personal information.

• Request deletion of your personal information.

• Object to or restrict certain processing of your information.

• Request a copy of your personal information where applicable.

To exercise any of these rights, please contact us using the information provided below. We will respond to eligible requests in accordance with applicable laws.

22. Account Deletion

You may delete your SyncStudy AI account directly from the application's Settings page. Deleting your account permanently removes your account and associated data, subject to any legal or operational retention requirements described in this Privacy Policy.

23. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

SyncStudy AI

Email: syncstudy.ai@gmail.com

We will make reasonable efforts to respond to your inquiries as soon as possible.

24. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our Services, legal requirements, or privacy practices.

When we make material changes, we will update the "Last Updated" date at the top of this Privacy Policy. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

25. Effective Date

Effective Date: July 15, 2026