Memorandum & Rules – Swastik Srijan Foundation

1. Introduction

Swastik Srijan Foundation (SSF) is a legally registered non-profit organization under the Madhya Pradesh Societies Registration Act, 1973. The Memorandum of Association (MoA) and Rules & Regulations define the framework, governance, and operational principles of the foundation.

Purpose: Ensure transparency, legal compliance, and clarity of organizational objectives.

2. Objectives of the Foundation

SSF operates with the following core objectives:

1. Promote education and skill development across India.

2. Advance health and wellness initiatives for all age groups.

3. Support women, children, elderly, and marginalized communities.

4. Foster environmental sustainability and biodiversity conservation.

5. Encourage cultural, spiritual, and holistic development.

6. Strengthen social welfare and rural development programs.

3. Membership Rules

• Categories of Members: Patron, Lifetime, Ordinary, Honorary.

• Eligibility: Individuals committed to the foundation’s mission and values.

• Rights & Responsibilities:

  • Attend General Body meetings.

  • Participate in foundation programs.

  • Follow ethical conduct and organizational policies.

• Membership Termination: For non-compliance with rules, unethical behavior, or voluntary resignation.

4. Governing Body & Management

• Executive Committee: President, Vice-President, Secretary, Joint Secretary, Treasurer, Members.

• Roles & Responsibilities:

  • Ensure ethical governance.

  • Approve programs and initiatives.

  • Manage finances and resources transparently.

  • Maintain institutional continuity and succession planning.

5. Meetings & Decision-Making

• Annual General Meeting (AGM): Mandatory once every year.

• Special Meetings: Can be called by the Executive Committee.

• Decision Process: Majority voting; quorum must be met for validity.

• Record Keeping: Minutes of all meetings maintained for legal and organizational purposes.

6. Amendments & Policy-Making

• Amendments to the Memorandum & Rules require approval of the General Body.

• Proposals for policy or rule changes must be circulated at least 15 days prior to the meeting.

• All amendments must comply with Madhya Pradesh Societies Registration Act.

7. Institutional Continuity & Succession

• Executive Committee members are elected or appointed as per the rules outlined in the MoA.

• Succession planning ensures smooth transition of leadership without disrupting programs or governance.

• Policies exist to handle resignations, vacancies, or disputes within the governing body.

8. Legal Compliance

• SSF operates strictly within Indian laws for NGOs.

• Regular filing of annual reports, audits, and compliance documents with government authorities is maintained.

• Any conflict resolution follows the foundation’s internal framework and Indian legal procedures.

9. Conclusion

The Memorandum & Rules form the foundation’s core governance framework, ensuring:

• Clarity in objectives and operational guidelines.

• Accountability, transparency, and ethical conduct.

• Sustainable growth and impact for the communities SSF serves.

📄 Note: Full legal text (PDF) can be made available for download on the website.