Experience

Administrative Assistant / Accounts Payable Clerk / HR Assistant / Safety Assistant

• Support for Environmental PM's, and various Management Levels in managing various activities for the Central Region
• Processing of all Accounts Payable invoices for payment.
• Creation of Accounts Receivables Aging Reports utilizing Pivot Tables and Lookup statements
• Assisting Project Managers with Work At Risk, Write Off Requests, document formatting, report preparations, and other projects as needed.
• Created Safety database tracking all certificates for all employees, showing expiration dates, and reports generated, based on various criteria, utilizing formulas such as Vlookup, Index, Small, and Row.
• Assist in scheduling of Safety Training utilizing Red Vector and Compliance Solutions.
• Maintained employee information and files with strict adherence to privacy policies, and supporting on New Hire correspondences.
• Performed general office duties such as ordering supplies and maintaining office equipment.
• Managed the reception area, including greeting visitors, and responding to telephone and in-person requests for information.
• Coordinate and facilitate office Charity efforts, and office outings. Also, assist in preparation and the day of, Central Region Annual Golf Outing / Continuing Education Course.

Construction Administrator

• Assist construction management team with tracking all project documentation
• Code all material invoices using the cost code and reporting system for approval by Project Manager
• Coordinate and prepare all project close-out submittals
• Entry of bids and project amounts into the project construction database system
• Identify and follow-up on non-compliance or expired certificates of insurance
• Maintain project cost spreadsheets for review by Project Manager; Prepare the applications for payment packages to customer
• Provide administrative support to the construction team as needed
• Requesting and maintaining waiver requests, processing change orders, and coordinating construction managers approval for subcontractor invoices
• Review, Approve and resolve discrepancies in draw requests

Construction Assistant / Database Administrator

Support for Vice President of Construction, Director of Construction, Project Managers and Design Manager throughout the entire construction process.

• Established automated project audit and postmortem reporting for continuous monitoring of project financials by company executives.
• Implemented new contractor monthly pay applications and simplified final closeout procedures, by establishing a virtually paperless environment.
• Verification of all General Contractor pay applications, for accuracy, and content in advance of approval for payment.
• Analysis of closeout reports to ensure all project documents are complete and accurate for final payout.
• Compile required documentation for Tenant Improvement Allowance requests to landlord for payments.
• Authored User Manuals and training videos for USGN procedures reducing need for one-on-one training.
• Reduced USGN programming budget by 75% by self-educating myself on basic coding of HTML, CSS and JavaScript.

Dispatcher (Part Time, 2nd Shift)

• Worked simultaneously with full-time positions for over 8 years.
• Dispatching of Police and Fire alarms for both residential and commercial properties utilizing industry software Manitou
• Assist in processing quarterly building as well as cancellation requests utilizing Sonoma accounting program.
• Various other office duties as required.