Last Updated: June 2026
Vyankatesh Educational Society ("we," "our," or "us") operates the Strawberry School ERP mobile application ("App") for students, parents, teachers, school staff, and administrators of Strawberry English Medium School.
This Privacy Policy explains how we collect, use, protect, and manage personal information through the App. By using the App, you agree to the practices described in this Privacy Policy.
Information We Collect
To provide educational and administrative services, the App may collect and process the following information:
User Account Information
• Student ID, GR Number, Employee ID, Username, and Login Credentials.
• User role information (Student, Parent, Teacher, Staff, Administrator).
Personal Information
• Full Name
• Date of Birth
• Class and Section Details
• Student or Staff Photograph (if provided by the school)
Contact Information
• Parent/Guardian Name
• Mobile Number
• Email Address
• Residential Address (if maintained by the school)
Academic and Administrative Information
• Attendance Records
• Homework and Assignments
• Examination Results and Report Cards
• Leave Applications and Leave Status
• Bonafide Certificate Requests
• School Notices and Circulars
• Teacher Remarks and Academic Progress Records
Location Information (If Applicable)
• The application may collect precise or approximate location information when required for attendance verification, staff attendance tracking, transportation management, route monitoring, security purposes, or other location-based services.
• Location data is collected only after obtaining the user's permission.
How We Use the Information
The collected information is used solely for educational and administrative purposes, including:
• Managing student attendance records.
• Processing leave applications and certificate requests.
• Sharing homework, assignments, and study materials.
• Publishing examination results and report cards.
• Sending school notices, announcements, and emergency communications.
• Facilitating communication between parents, teachers, and school administration.
• Maintaining academic and administrative records.
• Verifying attendance and check-in/check-out activities where location validation is required.
• Supporting transportation, route monitoring, and other authorized location-based services.
• Maintaining security, operational monitoring, and administrative records.
We do not use personal information for advertising or marketing purposes.
Data Protection and Security
We take reasonable measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.
Security measures include:
• Role-based access controls.
• Secure authentication mechanisms.
• Encrypted communication between the App and school servers.
• Restricted access to sensitive student and staff information.
While we implement reasonable security measures to protect personal information, no method of electronic transmission or storage is 100% secure. Therefore, we cannot guarantee absolute security.
Data Sharing and Disclosure
We do not sell, rent, trade, or share personal information with third parties for commercial purposes.
Information may only be shared:
• With authorized school administrators and staff for educational purposes.
• With trusted technology service providers responsible for maintaining the application infrastructure.
• When required by law, court order, or government authority.
Third-Party Services
The App may utilize trusted third-party service providers for authentication, notifications, analytics, cloud hosting, and technical support.
Examples may include:
• Firebase Services
• Google Play Services
These service providers process information only as necessary to provide their services and are required to maintain appropriate security and confidentiality standards.
Data Retention
Student and staff information is retained only for educational and administrative purposes.
Active records remain accessible while the student is enrolled or the staff member is employed.
Upon withdrawal, graduation, or resignation, access may be deactivated and records archived according to school policies and applicable regulations.
Children's Privacy
The App is intended for use by students, parents, teachers, and school staff.
Student information is collected and managed by Strawberry English Medium School under its educational and administrative responsibilities. The App processes such information only as authorized by the school and parents/guardians where applicable.
We do not knowingly collect personal information directly from children outside the school's authorized educational processes.
App Permissions
Location Permission
The application may request access to the device's location (foreground and, where applicable, background location access) to support attendance verification, transportation management, staff tracking, route monitoring, security features, and other authorized school-related services.
Location data is collected only when required for a specific feature and only after the user grants permission. Users may revoke location permissions at any time through their device settings.
Camera Permission
Used to upload profile photos, documents, certificates, or other school-related files.
Storage/Photos Permission
Used to download and view report cards, homework files, certificates, notices, and school documents.
Notification Permission
Used to send attendance updates, school announcements, leave status updates, circulars, examination schedules, and emergency notices.
Internet Access
Required to synchronize data with school servers and provide real-time updates.
User Rights
Users may request:
• Access to their personal information.
• Correction of inaccurate information.
• Deactivation of their account through the school administration.
• Information regarding how their data is processed.
Requests may be submitted to the school administration using the contact details provided below.
Changes to This Privacy Policy
We reserve the right to update this Privacy Policy from time to time.
Any changes will be reflected by updating the "Last Updated" date at the top of this policy. Continued use of the App after changes are posted constitutes acceptance of the revised Privacy Policy.
Contact Information
School Administrator
Strawberry English Medium School
Sangamner Ghulewadi, Maharashtra, India
Email: admin@strawberryschool.com