Grant Writing Tips

Tips for Writing a Strong Grant Proposal

Before diving into the grant writing process, take time to organize your thoughts and map out your ideas. I find the graphic above helpful when outlining my proposal, and I encourage you to use a similar framework to guide your planning.

1. Start with the Skill

Begin by identifying the key skill you want to target through your grant. Ask yourself:

• What foundational knowledge do students need before they can master this skill?
  
  

• How will this skill support their growth and success in future academic experiences?
  
  

• What obstacles do your students currently face in developing this skill?
  
  

Alternatively, your grant may focus on your own professional development—perhaps a workshop or conference to enhance your teaching. In that case, consider how acquiring new instructional strategies will benefit both you and your students, both personally and professionally.

2. Explain the "Why"

Next, reflect on why the materials or instructional approaches you're requesting will make a meaningful impact. Imagine you're explaining it to a family member: What inspired your request? Was it a conference that sparked a new idea? A specific student need that revealed a gap in your current resources?

This is your opportunity to tell your story—and your students’ stories. Highlight what makes your classroom unique and how this grant can truly make a difference. Sharing real-world examples adds authenticity and heart to your proposal.

3. Clarify the "How"

Then, outline how you will assess progress. Many grant providers ask for measurable outcomes, but these don’t need to be overwhelming. Set realistic goals and consider incorporating small milestones throughout the school year to demonstrate success. Keep your plan achievable and clearly aligned with your objectives.

4. Review Grant Requirements Carefully

Once you’ve found a grant that fits, read the application thoroughly. Pay close attention to:

• What the grant will and will not fund
  
  

• Submission requirements
  
  

• Application deadlines
  
  

• Required documentation
  
  

Being detail-oriented here can make or break your proposal’s chances.

5. Engage with the Grantor

If allowed, include the grantor in your success! Share photos, videos, and stories from your classroom to show the impact of their support. I also recommend tagging the grantor in any related social media posts—this helps build relationships and may support future funding opportunities.

6. Polish Your Proposal

Finally, revise and proofread. Double-check that all financial details are accurate and ensure your proposal is free of grammar and spelling errors. I also suggest asking a trusted colleague or friend to review it. They can help you avoid educational jargon that may be unclear to reviewers who aren’t in the classroom every day.

Here is a link with several grant and professional development opportunities:

 400+ Teacher Travel Grants and Funding Opportunities