1. Acceptance of Terms

By accessing and using the HRMS system, employees agree to comply with these Terms & Conditions.

2. User Responsibility

• Employees must provide accurate and complete information.

• Login credentials must be kept confidential.

• Any misuse of the system may lead to disciplinary action.

3. KYC & Document Submission

• Employees must upload valid and correct documents.

• Submission of incorrect or fake documents may result in rejection or action.

4. Attendance & Usage

• Biometric and face attendance must be marked honestly.

• Location permission is required for attendance features.

• Any attempt to manipulate attendance is strictly prohibited.

5. System Access

• Access is limited to authorized employees only.

• The company reserves the right to suspend or terminate access in case of misuse.

6. Data Usage

• HRMS is for official use only.

• Employees must not copy, share, or misuse company data.

7. Modifications

• The company reserves the right to update these terms at any time.

8. Payroll & Salary Processing 💰

• Salary will be processed based on attendance, leave records, and company policies.

• Employees must ensure their data and attendance are accurate in HRMS.

• Any salary discrepancies should be reported to HR within a reasonable time.

• The company may make adjustments in case of errors or updates.

• Payslips will be available in the HRMS portal/app.

• Employees must ensure bank and tax details are correctly updated to avoid delays.

Privacy Policy – Stafrun HRMS

1. Information We Collect

We may collect:

• Personal details (Name, Email, Phone, Address)

• Employment details

• KYC documents

• Biometric/face attendance data

• Location data (for attendance purposes)

• Payroll details (salary, bank info, tax details)

2. How We Use Your Information

• To manage employee records

• To track attendance and performance

• To process payroll and compliance

• To improve HR operations

3. Data Security

• Your data is stored securely and protected.

• Access is limited to authorized personnel only.

4. Data Sharing

• We do not share personal data with third parties except:

  • Legal requirements

  • Banking/payment processing for payroll

  • Internal company operations

5. Payroll Data Handling 💰

• Payroll data is used only for salary processing and financial compliance.

• Sensitive financial data is securely handled and restricted.

6. Employee Rights

• Employees can request correction of incorrect data.

• Employees can contact HR for any concerns.

7. Data Retention

• Data will be stored as per company and legal requirements.

8. Consent

By using HRMS, employees agree to this Privacy Policy.