Effective date: August 10, 2026
Staffivo (“Staffivo,” “we,” “our,” or “us”) provides workforce attendance and employee-management tools for companies, administrators, and employees.
This Privacy Policy explains how Staffivo collects, uses, stores, and shares information when you use the Staffivo mobile application.
Depending on your role and how your company configures Staffivo, we may collect:
Account information, including your name, email address, employee or administrator ID, username, password credentials, birth year, company name, and profile photo.
Employment information, including attendance records, check-in and check-out times, working hours, overtime hours, leave requests, leave-supporting documents, and work schedules.
Location information when you use attendance or geofence features. Staffivo may use your device location to determine whether you are within your company’s approved workplace boundary.
Company information, including company name, logo, staff list, work schedules, and workplace geofence settings.
Device and technical information needed to operate, secure, troubleshoot, and improve the application.
Staffivo is not intended to continuously track employees outside attendance and workplace-location functions.
We may use information to:
Create and manage administrator and employee accounts.
Authenticate users and protect accounts.
Record and manage attendance.
Calculate regular and overtime working hours.
Process and review leave requests.
Confirm whether attendance occurs within an approved workplace geofence.
Allow company administrators to manage staff and export employee records.
Operate, maintain, secure, troubleshoot, and improve Staffivo.
Comply with applicable legal obligations.
Employee information may be visible to authorized administrators of the employee’s company. Information may also be shared with service providers that help operate Staffivo, such as hosting, database, storage, authentication, mapping, security, and support providers.
We do not sell personal information. Staffivo does not use personal information for third-party advertising.
We may disclose information when required by law, to protect users, investigate abuse or fraud, enforce our terms, or protect Staffivo’s legal rights.
Location access is used for attendance and geofence functions. Your company’s administrator can define an approved workplace location and radius.
Staffivo should access location only when necessary to provide a location-related function or when you grant permission. You can manage location permission through your device settings, but disabling it may prevent geofence-based attendance from working.
Profile photos, company logos, and leave-supporting documents are used only for the features in which they are submitted. Authorized company administrators may access employee documents submitted for approval.
Users should not upload unnecessary sensitive information.
We retain information for as long as necessary to provide Staffivo, maintain company and employment records, comply with legal obligations, resolve disputes, and protect the service.
Attendance history shown to employees may be limited to three months. Authorized company administrators may retain longer-term records when required for workforce administration, payroll, reporting, or legal compliance.
When an account is deleted, associated personal information will be deleted or anonymized within a reasonable period unless retention is required for legal, security, fraud-prevention, accounting, or employment-record obligations.
Users may request deletion of their Staffivo account and associated personal information from the account settings available within the application or by emailing Staffivo@gmail.com.
Include the email address associated with your account and the company name in your request. We may need to verify your identity before completing the request.
Some information may be retained where required by law or for legitimate security, fraud-prevention, accounting, dispute-resolution, or employment-record purposes. We will explain any required retention when responding to a deletion request.
We use reasonable administrative, technical, and organizational safeguards designed to protect information. However, no electronic storage or transmission method is completely secure, and we cannot guarantee absolute security.
Staffivo is intended for workplace users aged 18 and older. We do not knowingly collect personal information from children.
Depending on your location, you may have rights to request access to, correction of, or deletion of your personal information. You may also manage device permissions through your Android settings.
To exercise a privacy right, contact Staffivo@gmail.com.
We may update this Privacy Policy when Staffivo’s features, data practices, service providers, or legal obligations change. The revised policy will show a new effective date.
For privacy questions, requests, or complaints, contact:
Staffivo
Email: Staffivo@gmail.com