Single Resource Critical Due Dates and Announcements

9/17/2025:

The deadline for Fire Business to submit AD Travel was Monday, September 15th.  If you did not receive a voucher to review and sign prior to today, your travel was not processed (with exceptions to revisions).  It won't be processed until after October 10th (Tentative Date for our financial system to come back online).  

EMPLOYEE IMPACT

1. ADs should continue to submit AD Travel/AD Time/NERV packages to AD website

2. AD time will be processed through the Casual Payment Center during this time:

   1. A reminder that Fire Business has 5 business days to submit your time to the Casual Payment Center.  There might be a slower turnaround time with your payment, because we will be focused on End of Year Budget Closeout. 

   2. AD submissions are processed in order of receipt.  Do not email Fire Business about the status of your submissions unless you haven’t received payment in 10 business days of AD website submission. 

3. Travel reimbursement WILL NOT be available during this time.  Fire Business will not have access to CONCUR to submit AD travel: 

   1. Last day for Fire Business to submit SIGNED travel vouchers is Monday, Sept 15th. 

   2. Fire Business cannot submit AD vouchers after Monday, Sept 15th 5pm MT

   3. Continue to upload travel documentation during this shutdown period.  However, it won’t be processed until the financial system is back online. 

   4. Fire Business will submit Concur Vouchers after the shutdown period in the order they were received.   

Note:  It's not guaranteed that Travel Vouchers will be PAID if submitted prior to Sept 15th.  It depends on the workload of the Casual Payment Center.  They process Travel Vouchers in order they are received.  

There will be a significant backlog of Travel Voucher submissions once our financial system is back online.  It’s unclear when travel vouchers will be paid out following the financial system shutdown.  Please plan accordingly.   

9/3/2025:

Registration is now open for all the geographic trainings, so you will need to go in and register ASAP.  The process has changed this year, and you now need to go in and register in your Wildland Learning Training Account. 

Log in to the site | Wildland Fire Learning Portal

To register click on the Geographic Area tab on the top tool bar

Click on the Geographic Area

Click on Course Schedule  

Click on the training you want to register for and then click on the registration box.

For more information the the training schedules, please visit the Training page or check your email.

9/2/2025:

EOY Budget Preparation!

Our financial platform (S4HANA) will be shutdown Sept 25th-Oct 10th.  This happens every year to close out our annual budget.  A new fiscal year starts October 1st.   

Note:  These are estimated dates provided by the State Office and are subject to change. 

EMPLOYEE IMPACT 

1. ADs should continue to submit AD Travel/AD Time/NERV packages to AD website in a timely manner 

2. AD time will be processed through the Casual Payment Center during this time: 

   1. A reminder that Fire Business has 5 business days to submit your time to the Casual Payment Center (per SOP).  There might be a slower turnaround time with your payment, because we will be focused on End of Year Budget Closeout.   

   2. AD submissions are processed in order of receipt.  Do not email Fire Business about the status of your submissions unless you haven’t received payment in 10 business days of AD website submission.   

3. Travel reimbursement WILL NOT be available during this time.  Fire Business will not have access to CONCUR to submit AD travel:  

   1. Last day for Fire Business to submit SIGNED travel vouchers is Monday, Sept 15th.  

   2. Fire Business cannot submit AD vouchers after Monday, Sept 15th 5pm MT 

   3. ADs should review and sign travel vouchers ASAP the week of Sept 8th 

   4. Continue to upload travel documentation during this shutdown period.  However, it won’t be processed until the financial system is back online.   

   5. Fire Business will submit Concur Vouchers after the shutdown period. In the order they were received.    

IF YOU CANNOT MANAGE TO HAVE A BALANCE ON YOUR CREDIT CARD (FOR TRAVEL EXPENSES) DURING THIS EXTENDED PERIOD OF TIME, IT IS SUGGESTED THAT YOU DO NOT TAKE AN ASSIGNMENT IF YOU CANNOT SUBMIT YOUR PAPERWORK BY THE FIRST WEEK OF SEPTEMBER.  FIRE BUSINESS IS UNABLE TO MAKE EXCEPTIONS BASED ON INDIVIDUAL EMPLOYEE FINANCIAL CIRCUMSTANCES.  

There will be a significant backlog of Travel Voucher submissions once our financial system is back online.  It’s unclear when travel vouchers will be paid out following the financial system shutdown.  Please plan accordingly

8/4/2025: 

EOY Budget Preparation!

Our financial platform (S4HANA) will be shutdown Sept 25th-Oct 10th.  This happens every year to close out our annual budget.  A new fiscal year starts October 1st.   

Note:  These are estimated dates provided by the State Office and are subject to change. 

EMPLOYEE IMPACT 

4. ADs should continue to submit AD Travel/AD Time/NERV packages to AD website in a timely manner 

5. AD time will be processed through the Casual Payment Center during this time: 

   1. A reminder that Fire Business has 5 business days to submit your time to the Casual Payment Center (per SOP).  There might be a slower turnaround time with your payment, because we will be focused on End of Year Budget Closeout.   

   2. AD submissions are processed in order of receipt.  Do not email Fire Business about the status of your submissions unless you haven’t received payment in 10 business days of AD website submission.   

6. Travel reimbursement WILL NOT be available during this time.  Fire Business will not have access to CONCUR to submit AD travel:  

   1. Last day for Fire Business to submit SIGNED travel vouchers is Monday, Sept 15th.  

   2. Fire Business cannot submit AD vouchers after Monday, Sept 15th 5pm MT 

   3. ADs should review and sign travel vouchers ASAP the week of Sept 8th 

   4. Continue to upload travel documentation during this shutdown period.  However, it won’t be processed until the financial system is back online.   

   5. Fire Business will submit Concur Vouchers after the shutdown period. In the order they were received.    

IF YOU CANNOT MANAGE TO HAVE A BALANCE ON YOUR CREDIT CARD (FOR TRAVEL EXPENSES) DURING THIS EXTENDED PERIOD OF TIME, IT IS SUGGESTED THAT YOU DO NOT TAKE AN ASSIGNMENT IF YOU CANNOT SUBMIT YOUR PAPERWORK BY THE FIRST WEEK OF SEPTEMBER.  FIRE BUSINESS IS UNABLE TO MAKE EXCEPTIONS BASED ON INDIVIDUAL EMPLOYEE FINANCIAL CIRCUMSTANCES.  

There will be a significant backlog of Travel Voucher submissions once our financial system is back online.  It’s unclear when travel vouchers will be paid out following the financial system shutdown.  Please plan accordingly

7/8/2025: 

An Informational email went out today for all AD Post Assignment Administrative Responsibilities:

• Employees who aren't completing their administrative requirements post assignment are operating outside of SND Fire policy. 

• Fire Business will be checking AD website uploads daily before COB (1630) Monday-Friday.  Not including federal holidays.  

If required documentation is not submitted in a timely manner, you will be unable to go on an additional assignment.  If you would like to status yourself available outside of business hours (weekends, holidays), ensure you are uploading your documentation by Friday COB or prior to a Federal Holiday.  We will not be processing AD Time/Travel/NERV payment packages outside of business hours.  

Fire Business hours of operation is Monday-Friday 0800-1630.

The FMO will suspend qualifications if ADs are not following the SOP.  If you require assistance, please email Fire Business.

6/4/2025:  

The following changes have been made to NERV:

1. New Payment Cover Sheet for 2025

2. Pre and Post Inspections now required (must document on OF-296 and add to payment package)

3. New NERV Payment Package Example created and is located on NERV Page 

5/9/2025: 2025 Version of the NWCG Standards for Interagency Incident Business Management has been posted to the Policy and Publication Page.

5/01/2025: Final Pack Test Date has been added. We now have a date of 5/6/2025 available. The final final pack test will be occurring on Tuesday, May 6th at 0800. The location will be at Wayne Bunker park. WCT Test Sign Up  

4/29/2025: Single Resource SOP has posted. Please visit the Policy and Publications Page to review the document. Lastly, Additional Elective Training courses have been added to AD Website Preseason Requirements and Training Page (S 270-271 and S-320). 

4/16/2025: 2025 AD Pay Plan has posted. Please visit the Policy and Publication Page for reference.