Privacy Policy

Society Maintenance Tracker

Effective date: 9th May 2026

Society Maintenance Tracker is designed to help apartment and housing society secretaries manage and track monthly maintenance collections. The app works in completely offline mode as all the information is stored only on the local device. The app allows users to take regular backups of the data and store on their own devices. Sensitive data like names and phone nos are stored in encrypted mode on the device.

Information the app stores

The app may store the following information entered by the user:

• Society profile details

  • society name

  • secretary name

  • secretary email

  • secretary phone

• Building details

• Flat details

  • flat number

  • resident / owner name

  • resident / owner phone number

  • occupancy status

• Monthly maintenance and collection history

• App settings

  • language

  • currency

  • receipt preference

  • security preference

• Encrypted backup metadata

How the app uses this information

The app uses this information only to provide its core functions, including:

• setting up society master data

• recording monthly maintenance collections

• calculating balances and carried-forward dues

• generating reports

• preparing receipt messages

• creating encrypted backups

• restoring data from encrypted backups

Local storage

The app is designed primarily as an offline-first app.

Most application data is stored locally on the user’s device, including the local database and settings.

Encryption and app security

• Sensitive personal fields such as names and phone numbers are protected using app-side encryption.

• Optional local app security may be enabled using PIN or device biometric / device credential authentication.

• Encrypted backup files can be created by the user and restored later using the backup password.

Data sharing

The app does not automatically send your society data to a backend server operated by the app developer.

The app may open external apps only when the user explicitly chooses actions such as:

• SMS receipt sending

• WhatsApp receipt sending

• saving or sharing exports

• saving or sharing backups

In these cases, the user remains in control of whether to complete the share/send action.

Backups

When the user creates an encrypted backup:

• the backup file is generated locally

• the user chooses where to save or share the backup file using the device’s native save/share flow

• the backup can be restored only using the correct backup password

Users are encouraged to:

• take regular backups

• keep the backup password safe

• store backups in a secure location such as a trusted cloud drive

Uninstalling the app

If the app is uninstalled or reinstalled without first creating an encrypted backup, locally stored data may be lost.

In some cases, old encrypted data may remain on the device but may not be readable without the original secure key.

Children’s privacy

This app is intended for adult operational use by society/apartment management users and is not designed for children.

Changes to this policy

This privacy policy may be updated in future versions of the app. The latest published version should be made available with the app listing or support documentation.

Contact

Support email: GalaxyLabsDev@Gmail.com

Publisher / developer name: Galaxy Dev Admin