QuickBooks Desktop Upgrade to 2024: Easy Steps 

Upgrading QuickBooks Desktop to 2024 can help businesses access newer features, security improvements, performance enhancements, and continued support for important accounting services. However, upgrading is more than simply installing a new version of the software. Your existing QuickBooks company file also needs to be updated so that it can work correctly with QuickBooks Desktop 2024.

If you are currently using QuickBooks Desktop 2022 or 2023 and want to upgrade to 2024, this guide explains the process from start to finish. It covers preparation, system requirements, backup procedures, installation, company-file conversion, troubleshooting, and what to do after the upgrade.

Important: Intuit has changed its QuickBooks Desktop release model. QuickBooks Desktop 2024 is now being treated as version 24.0 with continuous support rather than following the previous annual-release lifecycle. Intuit says QuickBooks Desktop 2024 will not be discontinued in May 2027 and will continue receiving security, tax-compliance, and other updates.

Why Upgrade QuickBooks Desktop to 2024?

There are several reasons businesses may want to upgrade an older QuickBooks Desktop installation.

First, newer versions receive security and product updates that older versions eventually stop receiving. For example, Intuit's service-discontinuation policy states that QuickBooks Desktop 2023 lost support for certain services after May 31, 2026. Discontinued versions can also lose access to services such as payroll, payments, online banking, and live technical support.

Second, QuickBooks Desktop 2024 includes improvements intended to enhance the accounting experience. Intuit describes the 2024 release as providing new features, improved performance, and enhanced security.

Finally, upgrading keeps your accounting software aligned with your computer environment and connected Intuit services. This can be particularly important for businesses that depend on payroll, bank feeds, payments, or other integrated services.

Before You Upgrade QuickBooks Desktop to 2024

Before beginning the upgrade, take some time to prepare your computer and company file. A few simple checks can prevent major problems later.

1. Confirm Your QuickBooks Version

Open your existing QuickBooks Desktop application and press F2 or Ctrl+1 to open the Product Information window. Check the product name and year displayed there.

Knowing whether you are using QuickBooks Desktop Pro, Premier, Enterprise, or another edition is important because the upgrade procedure and licensing options can differ.

If you are using QuickBooks Desktop Pro Plus or Premier Plus with an active subscription, the upgrade may be included with your subscription. Intuit states that upgrades for supported Desktop Plus and Enterprise subscriptions are included at no additional cost.

2. Back Up Your Company File

Creating a backup is one of the most important steps before upgrading.

Open your company file in the existing QuickBooks version and create a current backup. Ideally, keep a copy in a secure location separate from your primary QuickBooks data.

A backup gives you a recovery option if the company-file conversion fails or if you discover an unexpected issue after the upgrade.

Do not skip this step simply because QuickBooks automatically creates a backup during the conversion process. Maintaining your own pre-upgrade backup gives you an additional safety net.

3. Check Your Computer's System Requirements

QuickBooks Desktop 2024 requires a 64-bit Windows operating system. Intuit lists Windows 11 64-bit and supported Windows Server versions among its compatible environments. Windows 10 may be able to run QuickBooks Desktop 2024, but Intuit recommends moving to a supported Windows version because Microsoft ended Windows 10 security support on October 14, 2025.

The minimum processor requirement is 2.4 GHz, while QuickBooks recommends at least 8 GB of RAM for a workstation and 16 GB for better performance. QuickBooks Desktop itself requires approximately 2.5 GB of disk space, although additional space is needed for company data and related software.

For the best performance, Intuit recommends storing QuickBooks data files on an SSD.

Before upgrading, therefore, check:

• Windows version and architecture

• Processor

• Available RAM

• Available storage

• Internet connection

• Compatibility of connected applications

• Printer and scanner compatibility, if applicable

How to Upgrade QuickBooks Desktop to 2024

There are several ways to upgrade depending on your current QuickBooks installation and subscription.

Method 1: Upgrade From Inside QuickBooks

For certain single-user Windows installations, QuickBooks provides an in-product upgrade process.

Start by opening QuickBooks Desktop and your company file.

Then:

1. Select Upgrade QuickBooks from the QuickBooks interface.

2. Review the available QuickBooks Desktop version.

3. Check the system requirements if necessary.

4. Choose the option to upgrade.

5. Select Upgrade Now or schedule the upgrade for later.

6. Allow QuickBooks to download and install the new version.

7. Open the new QuickBooks Desktop installation.

8. Register or activate the new version when prompted.

Intuit specifically documents this method for single users of QuickBooks Desktop Windows versions 2022 and 2023.

The installation time depends on factors such as your internet connection and the size of your company files.

Method 2: Use the Automatic Upgrade Prompt

QuickBooks Desktop may display an upgrade notification when you open the software.

If an upgrade prompt appears, review the information provided and select Upgrade Now if you are ready to proceed.

Depending on the available options, you may be able to keep your existing QuickBooks version installed on the computer. Keeping the older version can be useful temporarily if you need to verify historical information or complete a transition.

Intuit's current upgrade guidance explains that users may have an option to keep the old version on their computer while installing the newer version.

Method 3: Upgrade Through the Help Menu

If you do not see an automatic upgrade notification, you can check the QuickBooks menus.

Open your company file and go to:

Help → Upgrade QuickBooks

If an upgrade is available, QuickBooks will display the appropriate options. For supported subscription versions, you may see an option such as Upgrade for Free followed by Let's Go.

QuickBooks will download and install the new version. Once installation is complete, open the new application and register it as instructed.

How to Update Your Company File for QuickBooks 2024

Installing QuickBooks Desktop 2024 is only part of the process.

Your company file must also be updated to work with the new version.

This is sometimes called company-file conversion or updating the company file.

Intuit explains that when you move to a newer QuickBooks Desktop year, you need to update your company file for the new version. The update is generally required only once for that version.

Follow these steps:

Step 1: Locate Your Company File

Open your old QuickBooks Desktop installation and open the company file you want to migrate.

Press F2 to open the Product Information window.

Look for the File Information section and make a note of the location of your company file.

QuickBooks company files commonly use the .QBW extension.

Step 2: Move the File Locally if Necessary

If the company file is stored on a server, Intuit recommends moving it to the computer's local hard drive before performing the update.

This can help reduce complications during the conversion process.

Once the company file has been successfully updated, you can move it back to the server if your setup requires it.

Step 3: Make Sure Other Users Are Signed Out

Before converting the company file, ensure that all other users have exited the company file.

This is especially important in a multi-user environment.

You should perform the initial conversion as the QuickBooks administrator.

Step 4: Open the Company File in QuickBooks 2024

Launch QuickBooks Desktop 2024.

Go to:

File → Open or Restore Company

Choose Open a company file, then select Next.

Browse to your existing .QBW company file and open it.

If you have a QuickBooks backup file rather than the original company file, choose Restore a backup copy instead.

Step 5: Sign In as Administrator

QuickBooks will ask you to sign in.

Use the administrator account to begin the company-file update.

QuickBooks may automatically create a backup of the existing company file as part of the process. You can also choose a different location for this backup if necessary.

Step 6: Select "Update Now"

When QuickBooks asks whether you want to update the company file, select Update Now.

Allow the conversion to finish without closing QuickBooks or shutting down the computer.

The time required will vary depending on the size and complexity of your company file.

When the process finishes, select Done.

Your company file should now be available in QuickBooks Desktop 2024.

Important Password Change After the Upgrade

There is an important security-related detail to know when converting a company file to QuickBooks Desktop 2024.

According to Intuit, after updating a company file to QuickBooks Desktop 2024 or Enterprise 24.0, passwords for non-administrator users need to be reset to temporary passwords. When those users sign in, they will be prompted to create permanent passwords.

Therefore, if your business has multiple QuickBooks users, inform them about the change before they attempt to access the upgraded company file.

This can prevent confusion when users discover that their previous passwords no longer work as expected.

What to Do After Upgrading

Once the installation and company-file conversion are complete, do not immediately assume everything is finished.

Take a few minutes to test the new installation.

Check Your Company Data

Open important areas of the company file and verify that your accounting information appears correct.

Check:

• Customers

• Vendors

• Chart of accounts

• Invoices

• Bills

• Bank accounts

• Payroll information

• Inventory

• Reports

• Memorized transactions

• User permissions

You should also run several familiar reports and compare them with reports generated in your previous QuickBooks version.

Test Bank Feeds and Connected Services

If your business uses online banking, payments, payroll, or third-party integrations, test those services after the upgrade.

A successful company-file conversion does not necessarily mean that every connected service is functioning correctly.

Check Your Printers

Print or preview a test invoice, check, sales receipt, or other commonly used document.

Make sure the formatting is correct and that QuickBooks is connected to the correct printer.

Verify Your User Accounts

Have each QuickBooks user sign in and confirm that they have access to the features they need.

If prompted, users should establish their new permanent passwords.

Common Problems When Upgrading QuickBooks Desktop to 2024

Although the upgrade process is generally straightforward, problems can occur.

QuickBooks 2024 Will Not Install

Check whether your computer meets the minimum requirements.

A 32-bit Windows operating system is not supported by QuickBooks Desktop 2024. Intuit also does not support running QuickBooks natively through certain unsupported environments, including Linux and virtualization or emulation scenarios.

The Company File Will Not Open

First, confirm that you are opening the correct company file.

If the conversion fails, Intuit recommends restoring the backup created before or during the update and attempting the process again. If the issue continues, contact QuickBooks support.

The Company File Is on a Server

Move the company file to the local computer before updating it.

After the conversion is successful, move it back to the server as appropriate for your multi-user configuration.

QuickBooks Is Running Slowly

Check available disk space and system resources.

QuickBooks recommends an SSD for storing company data for better performance. Also make sure your computer meets or exceeds the recommended RAM requirements.

QuickBooks Desktop 2024 vs. Older Versions

The biggest reason to upgrade is not simply the year printed on the software.

Older versions eventually reach their service-discontinuation dates. Once a version is discontinued, businesses can lose access to important connected services, support, and security updates.

QuickBooks Desktop 2024 is particularly significant because Intuit has changed its support model. Rather than following the historical three-year lifecycle, Intuit says version 24.0 will receive continuous support and maintenance, including security patches, tax-compliance updates, and other enhancements.

That makes QuickBooks Desktop 2024 different from previous annual releases and may be an important consideration for businesses deciding whether to remain on Desktop.

Should You Upgrade to QuickBooks Desktop 2024?

If you are using an older supported QuickBooks Desktop version and want to remain on the Desktop platform, upgrading can make sense.

It is particularly worthwhile if you depend on Intuit-connected services, need current security updates, or want access to the improvements available in the newer release.

However, businesses should also consider whether QuickBooks Desktop remains the right accounting platform for their needs. Intuit no longer sells QuickBooks Pro or Premier to new customers and currently suggests QuickBooks Desktop Enterprise for customers who do not have an active Desktop subscription.

Businesses that prefer cloud-based accounting, remote access, or easier collaboration may also want to evaluate QuickBooks Online before committing to a long-term Desktop setup.

Final Checklist for Upgrading QuickBooks Desktop to 2024

Before considering your upgrade complete, make sure you have:

• Backed up your original company file.

• Confirmed your QuickBooks product and edition.

• Checked your computer's system requirements.

• Installed QuickBooks Desktop 2024.

• Opened the company file in the new version.

• Updated the company file as requested.

• Confirmed the company data is accurate.

• Tested important reports.

• Checked payroll, banking, payments, and integrations.

• Tested printing and document templates.

• Confirmed user access.

• Helped non-admin users reset their passwords if prompted.

• Kept a copy of the original pre-upgrade backup.

Conclusion

Upgrading QuickBooks Desktop to 2024 is a manageable process when you prepare properly. The most important steps are creating a reliable backup, checking system compatibility, installing the new QuickBooks version, and updating your company file so it can operate in QuickBooks Desktop 2024.

The upgrade is also more significant than a typical annual QuickBooks update because Intuit has changed its Desktop release and support approach. According to Intuit's current information, QuickBooks Desktop 2024 is not scheduled for discontinuation in May 2027 and is intended to receive continuous maintenance and security updates.

For businesses still using QuickBooks Desktop, the safest approach is to plan the upgrade rather than waiting until an older version loses access to essential services. Back up your data, verify compatibility, perform the company-file conversion carefully, and test your accounting workflows afterward.

By following these steps, you can upgrade QuickBooks Desktop to 2024 while minimizing disruption and giving your business a smoother transition to the newer accounting environment.