Privacy Policy & Terms of Service for SmartShop Ledger 

Privacy Policy

Last Updated: February 23, 2026

1. Introduction

Welcome to SmartShop Ledger ("we," "our," or "us"), developed by Useful Apps Suite. We are deeply committed to protecting your privacy. This Privacy Policy explains how our offline-first point-of-sale (POS) and ledger application handles your data.

2. 100% Offline Data Storage (No Cloud Sync)

SmartShop Ledger is designed as an "Offline-First" application.

Local Storage: All your business data, including inventory, customer details, transaction history, and total dues, are saved strictly and locally on your personal device (via an SQLite database).

No Server Collection: We do not own, operate, or rent any cloud servers to store your accounting data. We do not collect, read, transmit, or share your financial records with anyone. Your data belongs entirely to you.

3. Device Permissions We Request

To provide specific functionalities, the app requires local access to the following device features:

Storage & File Access: Required solely for the "Create Local Backup" and "Restore from Backup" features. This allows you to save a copy of your database to your device's Downloads folder or share it via your personal Google Drive/WhatsApp.

Camera & Photo Gallery: Required only if you choose to set a "Profile Picture" for your shop owner profile. The image remains on your device.

Biometrics / App Lock: We use your device's native fingerprint or PIN authentication (Local Authentication) to secure the app. We do not collect or store your biometric data.

4. Advertising & AdMob Policy

To keep SmartShop Ledger free for all users, we use Google AdMob as a third-party vendor to serve advertisements within the app. Please be aware of how your non-personal data is handled regarding these ads:

Information Collection: AdMob may collect and use your device's Advertising ID (such as AAID on Android) and other non-identifiable device information (like device model, OS version, and network type) to provide, maintain, and improve their advertising services.

Personalized Advertising: Third-party vendors, including Google, use cookies or device identifiers to serve ads based on your prior visits to this app or other apps and websites. Google's use of advertising cookies enables it and its partners to serve targeted ads based on your usage patterns.

Opting Out: You can opt out of personalized advertising at any time. To do so, please visit your device's settings (e.g., Settings > Google > Ads > Opt out of Ads Personalization) or visit Google’s Ads Settings at: https://www.google.com/settings/ads

More Information: For a detailed explanation of how Google collects and processes data when you use our app, please visit: "How Google uses data when you use our partners' sites or apps" at https://policies.google.com/technologies/partner-sites

5. Contact Us

If you have questions about this policy, please contact us:

Developer: Useful Apps Suite

Email: usefulapps.suite@gmail.com

Terms and Conditions

1. Acceptance of Terms

By downloading, installing, or using SmartShop Ledger, you agree to be bound by these Terms and Conditions. If you do not agree, please uninstall and do not use the app.

2. No Warranty & Software Limitations (IMPORTANT)

SmartShop Ledger is provided on an "AS IS" and "AS AVAILABLE" basis.

Not Certified Accounting Software: This app is a digital utility tool designed to help small businesses track basic inventory and ledgers. It is not a certified accounting software for official tax filing or auditing purposes.

Calculation Verification: While the app uses standard mathematical logic, software bugs can occur. You are solely responsible for verifying the accuracy of all calculations, invoices, taxes (GST/VAT), and due amounts generated by the app.

3. User Responsibility for Data Backup (CRITICAL)

Risk of Data Loss: Because this app operates 100% offline, if your device is lost, stolen, broken, factory reset, or if you uninstall the app or use the "Reset App Data" feature, your accounting data WILL BE PERMANENTLY LOST.

Backup Obligation: Useful Apps Suite does not hold a copy of your data. It is your strict and sole responsibility to regularly use the "Create Local Backup" feature to save your database file (.db) to a secure external location (e.g., Google Drive, Email).

Zero Liability for Data Loss: Under no circumstances shall Useful Apps Suite or the developer be held liable for any loss of data, loss of profits, or business interruption resulting from device failure, app crashes, or failure to create a backup.

4. Financial & Legal Liability

Useful Apps Suite and the developer shall NOT be liable for any direct, indirect, incidental, or consequential damages arising from the use of this app. This includes, but is not limited to:

Unrecovered customer dues (Khata).

Incorrect billing or inventory mismatch.

Disputes between the shop owner and their customers.

Any tax or legal penalties incurred by the business.

5. Intellectual Property

The code, UI/UX design, and branding of "SmartShop Ledger" are the exclusive property of Useful Apps Suite. You may not reverse-engineer, decompile, or distribute modified versions of this application.

6. Limitation of Liability

To the fullest extent permitted by law, the total liability of Useful Apps Suite for any claim arising out of these terms or the app shall not exceed the amount you paid for the app (which is currently $0.00).

7. Governing Law

These terms shall be governed by the laws of Nepal (or the jurisdiction in which the developer permanently resides). Disputes shall be resolved exclusively in the courts of the developer's home jurisdiction.