SmartDoc Scanner – Privacy Policy

Last Updated: 29 November 2025
Contact Email: agentic91@gmail.com

1. Introduction

SmartDoc Scanner (“we”, “our”, or “the app”) is a document scanning and PDF management application. Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your data when you use our Android application.

By installing or using SmartDoc Scanner, you agree to the practices described in this policy.

2. Information We Collect

2.1. Data You Provide

• Documents and images you scan, import, annotate, or convert
  
  

• Text extracted from your images using OCR
  
  

• Tags, favorites, and document organization data
  
  

• Google account information when you choose to sign in for cloud sync
  
  

We do not collect or store this data on our servers. All processing is local on your device unless you choose cloud sync.

3. Automatically Collected Data

• Basic app performance logs
  
  

• Crash reports (via device system services)
  These logs do not contain personal documents or private file content.
  
  

We do not track user behavior, analytics, or personal identity.

4. Sensitive Permissions and Their Use

4.1 Camera

Used only for:

• Scanning documents
  
  

• Capturing images for OCR
  
  

We do not store or send camera data anywhere.

4.2 Photos & Media (READ_MEDIA_IMAGES / READ_MEDIA_VIDEO)

Used for:

• Importing images to scan
  
  

• Converting images to PDF
  
  

• Performing OCR
  
  

Images and media remain on your device and are never sent to servers.

4.3 Storage Access

Used for:

• Saving scanned PDFs, images, and converted documents
  
  

• Reading files you choose to import
  
  

4.4 Internet Access

Used only for:

• Google Drive syncing
  
  

• App updates
  
  

• Optional translation features
  
  

No personal data is uploaded without your explicit action.

4.5 Biometric Authentication

Used for:

• Fingerprint/Face unlock for app lock
  
  

Biometric data is handled by your device and is never accessed or stored by the app.

5. How We Use Your Data

Your data is used strictly for app functionality:

• Creating and saving scanned documents
  
  

• Performing OCR and text extraction
  
  

• Managing your library (favorites, tags, bookmarks)
  
  

• Securing your files through encryption
  
  

• Synchronizing files to your Google Drive (only if you enable it)
  
  

We never sell, rent, or share your data with third parties.

6. Local Data Storage & Encryption

• All files are stored locally on your device’s storage.
  
  

• Optional AES file encryption is available for enhanced security.
  
  

• Password-protected PDFs are processed locally.
  
  

7. Cloud Sync (Google Drive)

Cloud sync is optional.
If you enable it:

• Only documents you choose to sync are uploaded
  
  

• Sync is performed using your Google account
  
  

• We do not access or store your Google account credentials
  
  

Google’s Privacy Policy applies to Google Drive services.

8. Third-Party Services

SmartDoc Scanner uses the following third-party technologies locally:

• Google ML Kit (OCR processing)
  
  

• Syncfusion PDF (PDF processing)
  
  

• Flutter packages (hive, share_plus, etc.)
  
  

These services do not collect personal data from your documents.

9. Data Retention

All your documents, scans, OCR history, tags, and settings remain on your device until you:

• Delete them manually
  
  

• Uninstall the app
  
  

We do not keep backups on external servers.

10. Children's Privacy

SmartDoc Scanner is not intended for children under 13.
We do not knowingly collect information from children.

11. Your Rights

Depending on your region, you may:

• Access your data
  
  

• Delete your documents
  
  

• Disable cloud sync
  
  

• Revoke permissions at any time (via device settings)
  
  

12. Security Measures

We use industry-standard security practices:

• AES file encryption
  
  

• Biometric app lock
  
  

• Encrypted local file storage
  
  

• No unnecessary data collection
  
  

Despite this, no system is fully secure, so use caution when handling sensitive documents.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
When we do, we will update the “Last Updated” date at the top.

14. Contact Us

For any questions, feedback, or privacy concerns:

📧 agentic91@gmail.com