Effective Date: August 17, 2026
Simec System Limited (“we,” “our,” or “us”) operates Simec Room Reservation, a meeting room booking, service request, dashboard, and reporting application. This Privacy Policy explains how we collect, use, store, and protect information when you use our application.
By using Simec Room Reservation, you agree to the practices described in this Privacy Policy.
Depending on how your organization configures the application, we may collect the following information:
Name
Email address
Employee or user ID
Organization/company information
Profile information provided by your organization
Meeting room bookings and reservations
Booking date and time
Meeting duration
Selected meeting room
Meeting room usage information
Reservation status
When you request services through Simec Room Reservation, we may process information related to:
Cleaning requests
Catering requests
IT support requests
Other office or meeting-room services
Request date, time, location, and status
We may collect information about how the application and meeting rooms are used, including:
Meeting room usage statistics
Frequently used meeting rooms
Top meeting room users
Booking frequency
Reservation history
Application interaction and usage data
This information is primarily used to provide dashboards and reporting features to authorized organizations and administrators.
We may automatically collect limited technical information such as:
Device type
Operating system
Application version
IP address
Error and diagnostic information
General device and application activity
We use collected information to:
Allow users to find and reserve available meeting rooms.
Process and manage meeting room bookings.
Display meeting room availability.
Process cleaning, catering, and IT support requests.
Provide meeting room management functionality.
Generate dashboards and analytical reports.
Provide meeting room usage statistics to authorized administrators.
Improve the performance, reliability, and functionality of the application.
Detect and prevent misuse, unauthorized access, or security issues.
Provide customer and technical support.
Comply with applicable legal and regulatory requirements.
Simec Room Reservation provides dashboard and reporting functionality that may display information such as:
Most frequently used meeting rooms
Meeting room utilization
Top meeting room users
Booking frequency and patterns
Reservation history and statistics
These reports are intended for authorized users, administrators, or organizations using Simec Room Reservation.
We do not sell or rent your personal information.
We may share or provide access to information when necessary to:
Provide the Simec Room Reservation service to your organization.
Authorized administrators or employees within your organization.
Service providers who help us operate, maintain, or support the application.
Comply with legal obligations or valid legal requests.
Protect the security, rights, property, or safety of our users, organization, or services.
Third-party service providers are expected to handle information only for the purposes for which it is provided and in accordance with applicable privacy and security requirements.
We take reasonable technical and organizational measures to protect your information against unauthorized access, disclosure, alteration, loss, or destruction.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure. Therefore, we cannot guarantee absolute security of your information.
We retain information only for as long as reasonably necessary to:
Provide Simec Room Reservation services.
Maintain booking and reporting functionality.
Meet business and operational requirements.
Resolve disputes and enforce agreements.
Comply with legal or regulatory obligations.
Retention periods may also be determined by the organization that provides or administers your Simec Room Reservation account.
Depending on applicable law and your relationship with the organization using Simec Room Reservation, you may have rights to:
Request access to your personal information.
Request correction of inaccurate information.
Request deletion of personal information where applicable.
Request restriction of certain processing.
Ask questions about how your information is used.
If your Simec Room Reservation account is provided by your employer or organization, you may need to contact your organization's administrator for certain requests.
Simec Room Reservation is intended for business and organizational use. It is not designed for children.
We do not knowingly collect personal information from children for purposes unrelated to providing the service.
Simec Room Reservation may use third-party services for hosting, analytics, authentication, notifications, security, or other operational purposes.
Such services may process limited information as necessary to provide their services. Their handling of information may be governed by their own privacy policies and terms.
We may update this Privacy Policy from time to time to reflect changes to our application, services, legal requirements, or privacy practices.
When we make changes, we may update the effective date at the beginning of this policy. We encourage users to review this Privacy Policy periodically.
If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us:
Email: simec.apps.dev@gmail.com
Phone: +880248962921
Simec Room Reservation
Simec System Limited
By using Simec Room Reservation, you acknowledge that you have read and understood this Privacy Policy.