By-Laws

Articles of incorporation of the undersigned, a majority of who are citizens of the United States, desiring to form a Non-Profit Association under the Non-Profit Association Law of North Carolina, do hereby certify:

Article 1: Name

The name of this club is South Iredell Academic Booster Club (SIABC).

The place in this state where the principal office of the Association is to be located is in the city of Troutman, Iredell County, North Carolina.

Article 2: Structure

1. The purpose of this club is to promote the welfare of students at South Iredell High School and to promote academic excellence at South Iredell by supporting its academic programs including the International Baccalaureate programs.

2. NON_PROFIT STATUS The SIABC is organized exclusively for the charitable and educational purposes. The club will apply for non-profit, tax-exempt status under section 501 (c){3) of the Internal Revenue Code.

3. The Booster Club shall be non-commercial, non-sectarian, and nonpartisan.

Article 3: Membership

1. Membership in this club shall be made available without regard to race, color creed or national origin

2. Membership in this club shall consist of the legal guardian(s) of any child enrolled at South Iredell High School and any faculty or staff member employed at South Iredell High School.

3. Membership in the Booster Club shall commence upon the registration of a student at South Iredell High School.

4. Only members of the club shall be eligible to serve in any of its elective or appointive positions.

Article 4: Officers and Election

1. Each officer in this club shall be a member of this Booster Club.

2. The officers of this club shall consist of a President or Co-Presidents, one or more Vice Presidents, a Secretary and a Treasurer.

3. Officers shall be elected in the spring at the regular all-club meeting of the general membership.

4. Officers shall assume their official duties following the close of the meeting in spring and shall serve for a term of one year, with the exception of Treasurer who will retain the books until the end of the fiscal year (defined as July l - June 30).

5. The outgoing officers shall serve in an advisory capacity though the end of the year to allow for a smooth transition of duties.

6. A person shall not be eligible to serve more than two consecutive terms in the same office. An exception to the 2 consecutive year limit is made when someone had acted as a co-chair with someone else in that position.

Article 5: Nominating committee

1. The executive board shall act as the Nominating Committee. The Nominating Committee is responsible for receiving nominations for the Executive Board and for preparing a slate of nominees and a ballot for the election of officers, which will be presented to and voted upon by the Membership at the Spring General meeting.

2. The proposed slate of officers will be made available to the general membership at least two weeks prior to the spring meeting.

3. Independent nominations, with the consent of the proposed nominee, must be made in writing to the nominating committee at least one week prior to the spring meeting.   Nominations will not be taken from the floor.

4. A vacancy occurring in any office shall be filled for the unexpired term by a person elected  by the Executive Board.  In the case of a vacancy in the office of President, the Vice President shall assume the duties of President and the new Vice President will be elected by the board.

Article 6:  Executive Board

1. The Executive Board shall consist of the officers and a school representative.

2. The duties of the Executive Board shall be:

   1. to create a budget that is presented and voted on for approval by the general membership in the September meeting.

   2. to transact necessary business in the intervals between regular club meetings and such other business as referred by the membership.

   3. to create standing committees.

   4. to approve the plans of the work of the standing committees.

   5. to present a treasury and organizational report at the regular Club meetings.

3. Regular meetings of the Executive Board shall be held during the year.  A simple majority of the board will represent a quorum.

Article 7: Meetings

1. At least two (2) regular all-club meetings of this club shall be held during the fiscal year.  Dates of these meetings shall be determined by the Executive Committee, announced at the first regular all-club meeting of the year and be posted in the newsletter.

2. The Secretary shall serve public notice of the regular meetings two weeks prior to the event.

3. General Membership meetings should include: a treasury report (reconciling the account activity since the last formal report was given to the current bank account balance), project updates/old business, and new business.

4. Issues that require the general membership’s approval will be reviewed by the board, who will make a recommendation to the general membership.  If the general membership votes against the board’s recommendation the decision will be tabled and a revote will be done at a meeting that is held within 6 weeks of the original meeting.  The second vote carries regardless of the outcome.

5. Board members are required to attend a majority of all meetings scheduled and will be relieved of their duties if they miss meetings without good cause.

6. The election meeting shall be held in spring.

7. Any business transacted during club meetings will be acted upon by the majority of the members present.

8. It is recommended to have at least one school staff representative to attend the club board meetings.

Article 8: Treasury

1. All expenditures of more than $2,000 must be approved by the general membership. A majority of the board must approve the vendor being used for expenditures of greater than $1,000.

2. Deposited funds of the club shall be withdrawn only by checks signed by the Treasurer and one of the appointed co-signors or by use of the account debit card as authorized by the Board.

3. All expenditures (including those previously budgeted) must have receipts or invoices attached to a Reimbursement Form.

4. The treasurer or the co-signor(s) cannot sign checks made out to him/herself, his/her business, or those requested by him/herself.

5. All checks must be signed by the treasurer and one other co-signor.

6. All money received by the club must be counted by a committee member and recorded on a Received Funds Form before being turned over to the Treasurer, who will verify all receipts and deposit the money in the bank.

7. A North Carolina Sales Tax refund (E-585) should be filed by the Treasurer for the two periods ending Dec. 31 and June 30 each year.

8. IRS Form 990 must be filed each year ending June 30 to maintain non-profit status.

9. Items purchased by SIABC are the property of SIABC and will stay at the school.

Article 9: Amending the Bylaws

1. The board will review the bylaws at the beginning of each school year and present any changes to the general membership that 2/3's of the board feel should be made.

2. The board’s recommended changes to the bylaws must be approved by the general membership by a majority vote.

Article 10:  Indemnification Clause

The SIABC shall indemnify every  Director,  every Officer and every other member  of the Executive Board, his heirs, executors, administrators,  against  all loss, cost and  expense, reasonably incurred  by him/her in connection with  any action,  suit or proceeding to which  he may be made  a party, by reason of his being or having been  a Director,  Officer  or other Member  of the Executive Board, including reasonable  matters wherein  he/she  shall be finally adjudged in such action,  suit or proceeding to be liable for or guilty of negligence, except to the extent such liability, damage  or injury is covered  by any type of insurance; however, this indemnification shall not cover  any acts of gross negligence,  willful misconduct or with fraudulent  or criminal intent.  The foregoing rights shall be in addition to and not exclusive of all other rights to which such Director, Officer or other Member of the Executive Board may be entitled.