ShiftCal privacy policy
Last updated: 8 October 2026
App: ShiftCal: Shift Work Calendar (Android package com.shiftcal.rotaplanner)
Publisher: UKACC LTD (Google Play developer name: TheAppDevs_Team)
Privacy and support contact: mailto:contact@theappdev.team
About this policy
ShiftCal helps you plan shifts and holidays, calculate estimated gross pay and keep overtime records. This policy explains local app data, Google Play purchases, optional phone features and advertising. No ShiftCal account is required.
ShiftCal 1.3.0 introduces Google-served advertising. Earlier versions up to 1.2.1 did not contain an advertising SDK.
Your calendar and notes stay on your device
ShiftCal stores shift names, colours, dates, repeating patterns, holidays, working hours, breaks, hourly rates, settings and overtime entries in local app storage. Overtime entries can include dates, titles, hours and notes you provide. This information is used to display your rota, calculate estimates and search your overtime log.
The app does not upload these records to a developer-operated server. There is no developer cloud backup, rota synchronisation or account database. Local calendar features and previously unlocked tools work offline. Avoid putting patient records or other people's sensitive information in your notes.
Android's application controls protect local storage. ShiftCal does not provide a separate app passcode or additional database encryption. People with access to an unlocked phone may be able to view your records.
Widgets, notifications and phone calendar
Home-screen widgets use a local copy of upcoming shift labels, dates and colours. Anyone who can see your home screen may see that information.
Reminders store notification text and times locally. Notification permission is optional, and notifications can appear on your lock screen depending on Android settings. Android restart, time and time-zone events help restore reminders.
If you choose to export a shift, ShiftCal passes the event title and times to your selected calendar app's event editor. You choose whether to save it. ShiftCal does not read your existing calendar. The receiving calendar service may synchronise the event under its own privacy policy. Deleting a shift in ShiftCal does not delete an exported calendar event.
The app's planning features do not request contacts, call logs, microphone, camera or precise-location permission.
Purchases and Google Play
Google Play processes optional lifetime purchases, including Widgets & Pay, Overtime Tracker and Remove Ads. These are separate purchases; buying one does not unlock the others. Remove Ads is a one-time £2.99 purchase in the United Kingdom.
ShiftCal receives product details, purchase status and purchase tokens needed to acknowledge or restore purchases. It saves local entitlement flags to allow established access offline. Buying or restoring requires internet access. Google handles payment details and transaction records; ShiftCal does not receive card numbers or banking credentials.
The Google Play Billing library also transmits billing service diagnostics to Google, including operation results and errors, device model and operating-system/build information, app version, language and country settings, network type, SIM operator and timing information. This supports operation, reliability and troubleshooting of the billing service. These diagnostic messages do not contain your locally stored rota, hourly rates or overtime notes. Google receives network request information such as your IP address when its services are contacted.
Google Play and its billing components process purchase requests and service information under Google's policies, including information used to operate and secure purchases. Google's privacy policy explains its account, device, service and transaction processing: https://policies.google.com/privacy
Advertising
The free version uses Google AdMob to show a banner and occasional full-screen ads at natural breaks. Google's Mobile Ads SDK can collect and share IP addresses (which can indicate general location), app and ad interactions, performance diagnostics, and device or account identifiers such as advertising ID and app set ID. Google describes these uses as advertising, analytics and fraud prevention. This is separate from the rota, rates and notes stored locally; we do not supply those records as advertising content or targeting information.
Where required, the app presents consent choices using Google's User Messaging Platform and provides a way to revisit those choices. Declining personalised advertising does not necessarily mean that no ads or technical data processing will occur. Android also provides advertising-ID controls. The one-time Remove Ads purchase stops banner and full-screen ad requests from ShiftCal after the entitlement is recognised; it does not delete data Google already holds.
Google advertising information: https://policies.google.com/technologies/ads
Google SDK data disclosure: https://developers.google.com/admob/android/privacy/play-data-disclosure
Support and this policy website
If you email us, we receive your email address, message and any attachments you send. We use them to respond, investigate issues and handle privacy requests. Please do not send passwords, payment-card details or unnecessary sensitive records.
This policy page is hosted on Google Sites. Visiting it involves Google's hosting services receiving technical request information such as your IP address and browser information under Google's privacy policy. We have not added analytics tags, advertising placements or contact forms to this page. Reading the policy does not give the site access to your local ShiftCal records.
Retention and deletion
Local app records remain until you edit or delete them, clear ShiftCal's storage in Android settings or uninstall the app. Automatic Android app backup is disabled in the current release, so there is no ShiftCal cloud copy for us to restore. Clearing storage resets local purchase flags; you may need an online purchase restore. It does not cancel purchases or erase Google's transaction records.
Delete exported events in the calendar app where you saved them. Google controls retention of information it processes; see https://policies.google.com/technologies/retention for its retention practices.
We keep support correspondence only for as long as needed to deal with the request, maintain necessary support records or meet legal obligations. You can ask us to delete it using the contact above. There is no ShiftCal user account to delete.
Your rights and choices
Depending on where you live, you may have rights to access, correct, delete or restrict processing of personal information, object to certain uses, obtain a portable copy, or withdraw consent. Contact us using the email above for information we hold. We cannot retrieve your device-only rota or erase records held independently by Google or your chosen calendar provider.
Where applicable, we process support information to respond to your request and operate the service, and retain information where legally required. Consent-based advertising processing will use the choices offered in the advertising-enabled app. Service providers may process information outside your country under their published safeguards. Google's transfer information is at https://policies.google.com/privacy/frameworks.
You may complain to your local data protection authority. In the UK, this is the Information Commissioner's Office: https://ico.org.uk/make-a-complaint/
Children and changes
ShiftCal is designed as a work-planning utility for adults, not as a children's service. We do not knowingly ask children to send personal information to us. Contact us if a child has sent personal information through support.
We will update this page when our practices change and change the date above. Material changes will also be reflected in the app and store disclosures as appropriate.
For privacy questions or support: contact@theappdev.team