Patient Management

Patient Registration – Easily add and store new patient information.

Patient Data Management – View and update patient details anytime.

Treatment Tracking – Record planned treatments and completed procedures.

Appointment & Work Notes – Track what treatment will be done and when.

Billing System – Generate and manage patient bills quickly.

Bill Printing – Print bills directly from the system.

Patient Card Printing – Print patient cards with basic information.

Organized Records – Keep all patient data in one structured system.

Simple Interface – Easy to use with spreadsheet automation

Patient Data

Patient ID – A unique identification number assigned to each patient for easy record tracking.

Patient Name – The full name of the patient.

Patient Number – The patient’s contact phone number.

Email – The patient’s email address for communication and notifications.

Date of Birth – The patient’s birth date used to determine age and medical eligibility.

Gender – The patient’s gender information.

Division – The administrative region or division where the patient lives.

Street – The street name or address of the patient.

Village – The village or local area where the patient resides.

Medical History – Information about the patient’s past illnesses, medical conditions, or treatments.

Drug History – Records of medications the patient has previously used or is currently taking.

Category – Patient classification (for example: General, VIP, Student, Regular, etc.).

Treatment Plan & Progress Tracking

The system includes a Treatment Plan and Progress Tracking feature that helps clinics manage and monitor each patient’s treatment process in an organized way. It allows healthcare providers to record diagnoses, planned treatments, completed procedures, and future treatment schedules. This ensures that every step of the patient’s treatment is properly documented and easy to review during follow-up visits.

Treatment Record Fields

Date – The date when the treatment record or visit was created.
Diagnosis – The doctor’s assessment or identification of the patient’s dental or medical condition.
Treatment Plan – The recommended procedure or treatment planned for the patient.
Job Done – The treatment or procedure that has already been completed during the visit.
Next Job – The next treatment or procedure scheduled for the patient.
Remark – Additional notes, instructions, or important comments related to the patient’s treatment.

This feature helps clinics track patient progress, manage treatment schedules, and maintain clear medical records, ensuring better patient care and organized workflow.

Billing & Payment Management

The system also includes a Billing and Payment Management feature that helps clinics create, manage, and track patient bills efficiently. It allows clinic staff to record treatment costs, apply discounts, calculate the final payable amount, and keep track of payments. This makes the billing process faster, more accurate, and well organized. Bills can also be easily printed for patients when needed.

Billing Record Fields

Bill ID – A unique identification number assigned to each bill for tracking and record purposes.
Date – The date when the bill was created.
Treatment – The name or description of the treatment or service provided.
Treatment Cost – The original cost of the treatment before any discount is applied.
Discount Amount – The amount of discount given to the patient.
Payable – The final amount the patient needs to pay after the discount is applied.
Payment – The amount paid by the patient.
Payment Information – Details about the payment method or transaction (such as Cash, Card, Mobile Banking, etc.).

This feature helps clinics maintain clear financial records, manage payments efficiently, and ensure transparency in the billing process.

Full Payment & Due Collection Tracking

The system also allows clinics to view and manage complete payment records for each patient. Users can easily track the total amount billed, payments received, and any remaining due balance. This feature helps clinic staff monitor financial transactions clearly and ensures that all payments are properly recorded.

With the Full Payment & Due Collection view, clinic administrators can quickly see the complete financial history of a patient, including all bills, payments made, and outstanding balances. This makes it easier to manage due collections, maintain accurate financial records, and improve the overall billing process.

This feature helps clinics stay organized, reduce billing errors, and manage patient payments more efficiently.

NOTE

Fully Customizable System

The system is fully customizable, allowing clinics to modify and adjust features according to their specific needs. Since it is built using a flexible spreadsheet-based structure, users can easily add new fields, edit existing sections, or change the layout to match their clinic’s workflow.

Clinics can customize patient information fields, treatment records, billing formats, and print layouts such as bills and patient cards. This flexibility makes the system suitable for different types of clinics and healthcare services.

The customizable design ensures that the system can adapt to the unique requirements of each clinic, making it a practical and scalable solution for managing patient records, treatments, and billing operations.

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