Effective Date: August 2026
Scale HRMS is an employee management application developed to help organizations manage attendance, leave requests, employee information, company announcements, and HR-related activities.
This Privacy Policy explains how we collect, use, store, and protect your information when you use the Scale HRMS mobile application.
Depending on your organization's configuration, Scale HRMS may collect the following information:
Employee Name
Employee ID
Email Address
Phone Number
Department
Designation
Company Information
Profile Photo (if uploaded)
Login Credentials
Organization QR Code Information
Device Authentication Details
The application requires employees to scan the company's QR Code before logging in. This QR Code identifies the organization and connects the employee to the correct company database.
The application records attendance information including:
Check-In Time
Check-Out Time
Total Working Hours
Attendance History
Monthly Attendance Summary
The application stores leave-related information such as:
Sick Leave
Paid Leave
Leave Without Pay (LWP)
Time Leave
Leave Requests
Leave Approval Status
Leave History
Employees may access company-related information including:
Company Holidays
Events
Projects
Tasks
Training Programs
Awards
Team Information
Office Members
Notices
Salary Slips (if enabled by the organization)
Depending on your device and company requirements, Scale HRMS may request the following permissions:
Used only to scan the company QR Code during organization setup.
Location may be used for attendance verification during employee check-in and check-out if enabled by the organization.
Required for secure communication with company servers.
Used to deliver important company announcements, leave updates, task reminders, attendance alerts, and other HR notifications.
Used only if your organization enables NFC-based attendance or authentication.
Your information is used to:
Authenticate employee accounts
Identify the correct organization
Record attendance
Process leave applications
Display attendance reports
Display salary slips
Manage projects and tasks
Send notifications
Improve application performance
Maintain security
Scale HRMS does not sell or rent your personal information.
Employee information is only shared:
With the organization that owns your employee account
When required by law
With trusted service providers that help operate the application (such as Firebase Cloud Messaging for notifications)
We implement appropriate technical and organizational measures to protect employee data against unauthorized access, disclosure, alteration, or destruction.
Employee information is retained according to your organization's policies and applicable legal requirements.
Scale HRMS may use trusted third-party services including:
Firebase Cloud Messaging
Firebase Cloud Firestore
Google Play Services
These services have their own privacy policies.
Scale HRMS is designed exclusively for employees of registered organizations and is not intended for children under the age of 13.
Depending on applicable laws, you may have the right to:
Access your personal information
Request corrections
Request deletion where applicable
Contact your organization regarding your employee records
We may update this Privacy Policy from time to time. Updated versions will be available within the application and on our website.
If you have any questions regarding this Privacy Policy, please contact us.
Application: Scale HRMS
Company: Scale Us Technologies LLP
Email: scaleustechnologiesllp@gmail.com