Conference Procedures
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So You Want to Go to A CTA/RCTA Conference?
Step 1
Identify the Conference you want to attend. RCTA will pay $650.00 toward the total expense of the CTA-hosted Conference. On a case by case basis, if a CTA Conference is a further distance or in a more costly economical area, the President and RCTA Cabinet will decide on an additional amount to cover the cost.
If you wish to attend a non-CTA Conference please send the flier or website to Devin Milby, RCTA's Office Manager. Non-CTA Conference requested funds can only be used to cover the cost of registration, up to $650.
Step 2
Fill out Google Form Conference Application. You may apply up to 90 days before the date of the conference. Applications close 15 days prior to the conference or once the conference is full. RCTA will register you for the conference and the designated hotel (if the conference is hosted by CTA)*.
Step 3
Attend the conference, in accordance with Standing Rule #7. Keep receipts of all transactions (food, transportation, airport parking, etc.) for reimbursement, including map for mileage verification if driving to/from the conference or airport, in accordance with Standing Rule #6:
Step 4
Print and fill out the Conference Reporting Form and complete RCTA Expense Form, then print. All forms and original reciepts must be returned within 30 days of the end of the month of the conference or claim can not be processed. RCTA will process the expense claim and mail reimbursement check to your home address.
Step 5
You may be asked to share about your conference experience at a Site Rep. Meeting.
*Please note upon checking into the hotel you will need to provide the hotel with a credit card for your incidentals. The hotel will be paid for, but not additional purchases that will be charged to your room. If you charge meals or parking to your card on file for your room, you CAN submit the folio as your receipt for reimbursement. Additionally, if the conference was not attended due to a personal issue, any money prepaid by RCTA will need to be returned.
Updated 7/22/2026
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