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Executive Adminstrative Assistant

Request for Proposal (RFP): Executive Administrative Assistant

Issued by: Revelstoke Roller Derby Association (RRD)

Type: Contract Opportunity

Location: In-person, Revelstoke, BC

Application Deadline: February 13, 2026 at 11:59 PM

Start Date: Immediately upon selection of the successful applicant

Project Overview

The Revelstoke Roller Derby Association (RRD) is a non-profit organization committed to promoting and developing the sport of roller derby in Revelstoke. We are seeking a skilled and motivated Executive Administrative Assistant to support our Board of Directors and help strengthen the operations, visibility, and impact of our association.

Scope of Work

General Responsibilities

• Collaborate closely with the Board of Directors to advance the mission and goals of the association.

• Provide administrative support including record keeping, scheduling, organizing digital files, and managing correspondence.

• Support day‑to‑day operations to ensure smooth functioning of the association, coordinating with board members and volunteers as needed.

• Submit monthly invoices with a detailed statement of work to the President or Vice-President.

Specific Responsibilities

a. Grant Applications

• Identify potential funding opportunities in collaboration with the Board.

• Prepare, write, and submit grant applications.

• Maintain tracking systems for grant requirements, deadlines, and reporting.

• Ensure all reporting obligations for successful grants are completed accurately and on time.

b. Website & Social Media Management

• Maintain and update the RRD website to ensure accuracy, accessibility, and user-friendly navigation.

• Manage social media channels to promote events, engage the community, and share relevant updates.

• Curate content that reflects RRD’s mission, values, and brand.

c. Communications

• Serve as the primary point of contact for external inquiries, fostering positive relationships with partners, sponsors, and community members.

• Develop and distribute newsletters to members and stakeholders.

• Support consistent, professional communication across all platforms.

d. Events & Program Support

• Assist the Board of Directors in planning and executing special events, programs, and initiatives.

• Support logistics, communication, and coordination with volunteers and participants.

e. Additional Association Support (as time and budget allow)

• Assist the Board in developing Policies and Procedures.

• Support the creation of committee and board Terms of Reference and board position descriptions.

• Develop the “Let Us Skate Here” advocacy package, including insurance information and venue documentation.

• Provide administrative support for summer camps, including registration, poster creation (using the brand guide), outreach to schools/daycares, and recommendations for programming.

• Conduct marketing research by reviewing promotional strategies used by other roller derby teams and implementing similar initiatives (e.g., skater profiles, year‑end reports).

Timeline

This contract position is anticipated to run year‑round, with varying weekly hours depending on the season.

Budget & Pricing

RRD is a non-profit organization and seeks proposals that balance professional value with community-minded affordability.

The budgeted rate is $28/hour, with an estimated workload of:

• 3-4 hours per week from January to March

• 3-6 hours per week from April - July

• 1-2 hours per week from August to December

• more hours may be required leading up the events.

Proposal Requirements

Applicants are asked to submit:

1. A brief introduction outlining relevant experience

2. A portfolio or examples of previous administrative or related work

3. Two references

Supporting Documents

• Strategic Plan

• Facebook

• Instagram

Submission & Contact Information

Please submit your proposal to revelstokerollerderby@gmail.com by February 13, 2026.

Questions may also be directed to the same email address.

We look forward to partnering with an Executive Administrative Assistant who shares our passion for community, sport, and organizational excellence.

Thank you,  

Revelstoke Roller Derby Association

UPCOMING CONTRACTS:

Continue to visit our website as we finalize some upcoming contracts including:

• Website development/refinement

• Photographer/Videographer

• Policy and Procedure refinement and development, electronic filing system development

• and more!