Types of Report Writing
Types of Report Writing
Every workplace has different types of written reports that need to be produced regularly. This article will explain the many types of written reports, explain what reports consist of.
Here are seven common types of the written report:
1. Formal or Informal Reports
2. Short or Long Reports
3. Informational or Analytical Reports
4. Proposal Report
5. Vertical or Lateral Reports
6. Internal or External Reports
7. Periodic Reports
Formal reports are carefully structured; they stress objectivity and organization, contain much detail, and are written in a style that eliminates such elements as personal pronouns. Informal reports are usually short messages with natural, casual use of language.
A short report contains limited information about an event or incident. It only focuses on the most important aspects and doesn't waste the reader's time with extraneous or unnecessary information. A long report contains a comprehensive description of an event, research project, etc., including details, figures and tables.
An informational report supplies factual data without analysis or interpretation. An analytical report, on the other hand, evaluates or analyzes information to determine its significance. Analytical reports also may provide recommendations for further action based on this analysis.
An individual writes a proposal report asked to create a proposal for something new or innovative. When writing this type of report, it is helpful to keep in mind what the audience already knows about the subject and how much explanation will be needed. A proposal report usually includes background information on both current business practices surrounding the issue being addressed by the proposal and relevant external factors that might impact any decisions. The report may suggest options for change, or it can recommend a specific course of action. It is helpful to provide a timetable and cost estimate for implementation.
A vertical report focuses on an issue, problem, etc., that affects one management level within an organization (e.g., top management). A lateral report addresses an issue that cuts across multiple levels of management (e.g., middle management), or it may focus on an issue that affects multiple organizational units.
An internal report is a written message directed to members within the same organization who need to know about a particular project, problem, etc. An external report is directed toward individuals outside of your organization, whether partners, clients or suppliers.
Periodic reports are issued regularly (perhaps monthly) to provide specific information on project progress or financial status that is anticipated to change over time. It could be the sales manager reviewing sales associates' performance for the month to determine raises and bonuses or the manager of a project team providing updates to top management on status.