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What is the PTO?
What is the PTO?
The official purpose of the PTO is to support and enhance the education of children at Ramsey by fostering a spirit of cooperation and promoting open communication between families and staff of the school. Unofficially, we raise money for teachers and students to support educational goals for all, provide fun activities for the children, and spoil our teachers and staff who work so hard. We generally hold monthly meetings open to any and all parents, legal guardians, or extended family members (with permission of the student guardian).
Bonus: we are a PTO, not a PTA. The difference is our membership is open and free, whereas with a PTA you have to pay a membership fee and dues to be involved.
Ways You Can be Involved
Ways You Can be Involved
There are two ways you can be involved in the PTO: 1) a board member, or 2) a general volunteer.
General volunteers are welcome to attend and vote in any general PTO meetings. Ideally, these volunteers will also help with any events planned out by the PTO in the best way that they can, if they are available. There are no "set" requirements for general volunteers that members are required to fulfill; help if and when you can is the motto here.
The board consists of six volunteers- all equal governing power but different responsibilities. We operate with two co-presidents, two co-treasurers, and two co-secretaries. All board members are asked to commit to a two-year commitment. The board generally meets once a month in an executive board meeting, as well as they are present for the once-a-month general PTO meetings. The executive meetings are meant to take care of PTO account business, as well as plan upcoming events and map out general meetings. The board also uses an electronic communication platform to communicate between meetings and keep business moving forward.
Co-Presidents Responsibilities:
Co-Presidents Responsibilities:
To serve as the principal executive officers of the organization.
To supervise, facilitate and direct all of the activities of the organization, subject to the control of the Executive Board and the direction of the Membership.
To preside at all meetings of the Executive Board and all meetings of the Membership.
Co-Treasurers Responsibilities:
Co-Treasurers Responsibilities:
To be responsible for all Accounts Receivable and Accounts Payable for the Ramsey Magnet School of Science PTO.
To make disbursements as authorized by the Executive Board and/or Membership in accordance with the budget adopted by the Membership.
To present a written financial report at each Regular PTO Meeting and at other times as requested by the Executive Board.
To be responsible for filing all required tax and/or financial forms. The Executive Board shall have an opportunity to review and approve these documents before submittal.
To keep organized records of grant requests, approvals and reimbursements.
Co-Secretaries Responsibilities:
Co-Secretaries Responsibilities:
To keep accurate minutes of all formal Ramsey Magnet School of Science PTO Meetings and distribute them to all Officers and the Principal within two weeks of each meeting.
To provide the minutes of the previous meeting for approval at each Regular PTO Meeting.
To report correspondence received by the Ramsey Magnet School of Science PTO such as teacher requests and thank you notes.
To report Ramsey Magnet School of Science PTO notices sent to the school community.
To keep a copy of all requests for donations made by the Ramsey Magnet School of Science PTO.
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