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QuickBooks Online is a cloud-based accounting software that helps you manage your business finances from anywhere. Whether you run a small shop, service business, or online store, QuickBooks Online makes tracking money, creating invoices, and managing expenses much easier.
Sign Up and Create Your QuickBooks Online Account
Sign Up and Create Your QuickBooks Online Account
Using QuickBooks starts with creating your account.
Steps:
Steps:
Go to the QuickBooks Online website.
Sign up using your email.
Choose the plan that suits your business.
Enter your business name and basic details.
2. Set Up Your Company Profile
2. Set Up Your Company Profile
Your company profile helps QuickBooks understand your business.
Add these details:
Add these details:
Business name
Address
Contact information
Logo (optional)
Financial year start date
3. Connect Your Bank Account
3. Connect Your Bank Account
One of the best features of QuickBooks Online is automatic bank syncing.
What it does:
What it does:
Imports your transactions automatically
Helps you track income and expenses
Saves time on manual entries
How to connect:
How to connect:
Click Banking on the left menu.
Select Link Account.
Search for your bank and sign in securely.
4. Add Customers, Vendors, and Products
4. Add Customers, Vendors, and Products
To use QuickBooks properly, add the people and items you deal with.
Add Customers
Add Customers
Go to Sales → Customers → New Customer
Enter name, email, and address
Add Vendors
Add Vendors
Go to Expenses → Vendors
Add vendor name and payment details
Add Products or Services
Add Products or Services
Go to Sales → Products and Services
Add items you sell with price and details
5. Create and Send Invoices
5. Create and Send Invoices
QuickBooks Online lets you create clean, professional invoices in minutes.
Steps:
Steps:
Click New → Invoice
Select a customer
Add products/services
Set payment terms
Email the invoice directly
6. Record Expenses and Bills
6. Record Expenses and Bills
Tracking expenses helps you understand where your money is going.
Ways to record expenses:
Ways to record expenses:
Add bills manually
Upload receipts
Categorize bank transactions
To record an expense:
To record an expense:
Go to + New → Expense
Select the vendor
Enter the amount and category
Save the expense
7. Reconcile Your Bank Account
7. Reconcile Your Bank Account
Reconciling keeps your books accurate by matching QuickBooks with your bank statement.
How to reconcile:
How to reconcile:
Go to Accounting → Reconcile
Choose the bank account
Enter the ending balance from your bank statement
Match the transactions
8. Run Financial Reports
8. Run Financial Reports
QuickBooks Online comes with helpful reports that show your business performance.
Most useful reports:
Most useful reports:
Profit and Loss
Balance Sheet
Sales summary
Expense report
Cash flow report
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