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Intuit account – Why now for QuickBooks Desktop?

Improved user experience and security protocols are being introduced for the QuickBooks® Desktop software user by requiring the Company owner to log in to an Intuit® account when opening the Company file. Having an Intuit account provides a secure, single source login for access to all of Intuit’s powerful offerings, including owned QuickBooks Desktop software and connected services.

QuickBooks Desktop Company file

Admin Company file login. Let’s start with what we are familiar with: the Admin login for a QuickBooks Company file. The Admin is the default user when a new QuickBooks Desktop Company file is created. The Admin user has full rights to give other users access and permissions to work in the QuickBooks Company file.

Recommend each user have their own Company file login.

All too often, the Admin user login credentials are shared among multiple users who all access the same Company file. Excellent security controls for a QuickBooks Company file login would dictate that each user have their own login credentials and not share the Admin user login details. Of particular importance is the Audit Trail that assigns the name of the user to added or modified transactions.

QuickBooks users have recognized the importance of the Admin login for the Company file. Next, let’s discuss what an Intuit account is and why it is now being required for QuickBooks Desktop users.

You can have multiple Intuit account IDs, but the best experience is: the QuickBooks Desktop Company file Admin user is also the owner of the Intuit account Primary Admin, and this account is also associated with the Customer Account Maintenance Portal.

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