How to Print 1099 Forms in QuickBooks Online (2026 Step Guide)

Printing 1099 forms in QuickBooks Online can seem tricky if you’re new to accounting software, but with the right steps, it’s straightforward. This guide will walk you through everything from setup to printing, ensuring you meet IRS requirements efficiently.

If you encounter difficulties, you can call +1-888-209-3999 for professional QuickBooks support.

Step 1: Ensure Vendor Information is Accurate

Before printing, verify that all your vendor details are correct:

• Go to Expenses > Vendors in QuickBooks Online.
  
  

• Click on each vendor to check:
  
  

  • Full legal name
    
    

  • Social Security Number (SSN) or Employer Identification Number (EIN)
    
    

  • Mailing address
    
    

Incorrect vendor info can lead to rejected 1099s or IRS penalties.

Step 2: Set Up 1099 Accounts

QuickBooks Online uses 1099 accounts to track payments.

1. Navigate to Expenses > Vendors.
   
   

2. Select Prepare 1099s and follow the setup wizard.
   
   

3. Map your accounts correctly:
   
   

   • Contractor Payments → Box 7
     
     

   • Rent Payments → Box 1
     
     

   • Other Payments → as per IRS guidance
     
     

Mapping your accounts correctly ensures your 1099 forms are accurate.

Step 3: Review Payments for the Year

QuickBooks Online can automatically review your payments to determine who needs a 1099.

• Go to Expenses > Vendors > Prepare 1099s.
  
  

• Review the list of vendors:
  
  

  • Confirm payment thresholds (typically $600+)
    
    

  • Adjust payments if necessary
    
    

• Mark vendors who should receive 1099s
  
  

Pro tip: Double-check payments from previous years to avoid errors.

Step 4: Generate the 1099 Form

Once your vendors and payments are ready:

1. Click Continue to 1099 Summary.
   
   

2. QuickBooks will display the summary of payments.
   
   

3. Review all boxes carefully to ensure accuracy.
   
   

4. Click Print 1099s for either PDF or pre-printed forms.
   
   

You can also e-file 1099 forms directly with QuickBooks for IRS submission.

Step 5: Print and Distribute to Vendors

• Use 1099 pre-printed forms compatible with QuickBooks.
  
  

• Mail each form to the respective vendor.
  
  

• Keep a copy for your records in case of an IRS audit.
  
  

If you face any printing or technical issues, call +1-888-209-3999 for instant assistance.

Step 6: File with the IRS

• QuickBooks Online allows e-filing or paper filing.
  
  

• Confirm the IRS deadline (usually January 31).
  
  

• Submit 1099s via QuickBooks or your preferred method.
  
  

Early filing prevents penalties and ensures vendor satisfaction.

Conclusion

Printing 1099 forms in QuickBooks Online is manageable if you follow the right steps: verify vendor info, set up accounts, review payments, generate forms, and file with the IRS. For fast assistance, support, or troubleshooting, reach out to +1-888-209-3999.

By following this 2026 guide, you’ll ensure compliance, save time, and avoid costly IRS penalties.

Top FAQs (SEO Optimized)

Q1: Can I print 1099 forms directly from QuickBooks Online?
A1: Yes, QuickBooks Online allows you to print 1099 forms or e-file directly to the IRS. Call +1-888-209-3999 for step-by-step help.

Q2: What is the threshold for sending a 1099 form?
A2: Typically, vendors receiving $600 or more require a 1099. QuickBooks Online automatically identifies eligible vendors.

Q3: Can I edit 1099 forms before printing?
A3: Absolutely! Review the 1099 summary in QuickBooks and make edits before printing or e-filing.

Q4: What should I do if I make a mistake on a 1099 form?
A4: Correct the error in QuickBooks Online and reprint the form. For urgent guidance, call +1-888-209-3999.

Q5: Is there a way to e-file 1099 forms in QuickBooks Online?
A5: Yes, QuickBooks Online supports 1099 e-filing, making IRS submission quick and accurate.