Services

• Monthly management reporting and monthly meeting;

• Preparation of the Annual Budget for the site;

• Obtain quotes for trades (electricians, plumbers and others as required);

• Arrange Annual Inspection (Fire, Roof and Sump Pumps, if applicable, etc.);

• Summarization and Winterization program;

• Monthly property maintenance (includes site inspection report);

• Monthly unaudited financial statement;

• Assistance with Auditor and Filing of Tax Return for the Corporation

• Arrange monthly payment for utilities and contractors;

• Preparation of contracts (Contracts for Maintenance);

• Set up accounts and rent/realty tax and CAM calculation and collection with A/R ;

• Preparation of cheques to be paid for any special contracted expenses

• Takes care of concerns, complaints via phone and email (On Site/Off Site);

• Centralized property accounting and administration;

• Deposit of rental income and fees into Landlord's bank account;

• Process refund to tenants (if applicable);

• Collection and Bailiff matters (if applicable);

• Allowable Office Expenses Included in Management Fee;

• Other duties performed with the mutual agreed and approval by the Landlord.

• all accounting and financial records are prepared by the Accounting Departments and stored in a secured location at the Head Office. 

• All site offices have direct viewing/printing access to the property’s accounting database.  However, all data entry and adjustments are strictly accessed by the privileged accounting personnel/ manager with the assigned property only.

We always look for methods and ways that are effective to minimize the landlord's expenses.  One of the method is selected a group of suppliers/vendors for most of the Properties / Landlords that we manage whom we can rest assure not only of the quality of their services but also retaining the most competitive rates.

Banking and Reserve Fund Investments

We had achieved a great deal with a Level 1 Chartered Bank that consists of an Unlimited Operating Account for the Property Owner at a flat monthly cost of $25.00 per month and attractive interest on any balance held in the account.  

With regards to the Reserve Fund, we have also made special arrangement with a Level 1 Chartered Bank to provide High Interest Savings Account with interest payable monthly. We will advise the Property Owner with its GIC laddering strategy to assist them to invest in their reserve funds with its highest rate of return in this current low-yield interest rate environment.  In one of the property we managed, we achieve to earn a reasonable amount of interest to cover its cost for Building Science Study which valued at $6,500.00.  Another property we had achieved to obtain reasonable amount of interest earned to cover its annual audit fee and small project such as replacing a light pole, refurbished their playground and party Room.  All had complied to their Building Science Study’s requirement but without extracting the Fund in the account which only stays inside the bank account to earn minimal amount of interest.  

Rest assured that all Reserve Funds’ deposit – GIC's will be held in Level 1 Bank Brokerage, the sum amount are insured with CDIC (Canadian Deposit Insurance Corporation) of one (1) million dollars of coverage in the account and each GIC Certificate (30 days or 5 years) invested by the Board consent will also be insured by CDIC up to $ 100,000 per certificate with interest earned.

Cost Saving Projects

We have been involved in cost-saving projects such as replacement of toilet bowls for water saving, replacement of boilers for gas and hydro saving, light retrofitting and installation of parking garage lights sensors for hydro saving etc. Our consulting team has been proven to be a great source of information and analysis on such categories. 

Utilities

We pay great attention to monitoring the utilities consumption and will recommend to the Property Owner different methods on how the property can spend less and save more on utilities.  Such monitoring is reflected on Budget preparation and/or detailed analysis.