Volunteering

The PVHS Music Boosters depend on parent/guardians of current Music Program students to participate in volunteering opportunities throughout the academic year.  Donations may take several forms including, time, monetary, snack/food/beverage, and driving, to name a few examples. We are appreciative of the resources our wonderful student body and supportive parent/guardians provide and invite you to fill out a volunteer-interest form by clicking on the link below.  Feel free to contact  us at pvmusicbooster@gmail.com if you have any questions. 

Officers of the Music Booster Board 

(currently awaiting approval for AY 23/24)

President

The President is an elected and voting member of the Board and shall act as the chief officer of the Music Boosters. The President shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• Representing the membership in its interaction with student parents/guardians, the Band Director, Choir Director, and Color Guard Coach. 

• Establishing communication among the Officers, creating agendas, planning and presiding as the Chair at monthly meetings, and calling/holding special meetings as needed. 

• The President shall be empowered to act, speak for, or otherwise represent the Music Boosters between meetings and appoint committees as necessary and approved by the board. 

• Financial records and development/execution of the budget are overseen by the President, in collaboration with the Treasurer and with approval by the Board.

• The President ensures adherence to by-laws, goals and standing rules by all Music Booster board members and Directors/Coaches.

Vice President

The Vice President is an elected and voting member of the Board. They shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• If the President is absent or unable to fulfill their duties, the Vice President shall perform all duties and shall have all powers of and be subject to all restrictions on the President.

• Assis the President in carrying out their responsibilities which may include assembling creation of the agenda, notification of meetings, events, coordinating volunteers, planning of fundraising activities, and organization of notification, nominations, and elections of Officer positions.

Treasurer

The Treasurer is an elected and voting member of the Board. The Treasurer shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• The treasurer is responsible for and maintains financial accounts of all deposits and outgoing expenses, as well as the QuickBooks accounts, provides financial reports, and processing/record keeping of all reimbursements and purchase requests.

• They reconcile monthly account reports, prepare documents for filing taxes, and or get documents to the accountant to file, and oversee budget preparation with assistance of the Board, the Band Director, Choir Director, and Color Guard Coach. 

Secretary

The Secretary is an elected and voting member of the Board. The Secretary shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• Recording officer attendance and quorum, account of audience members, keeping the minutes at meetings, and publishing the minutes, and reviewing the minutes at the beginning of each meeting. 

• Additional duties include preparing and sending correspondence to event donors and maintenance of files as needed. 

Ways and Means

The Ways and Means Officer is an elected and voting member of the Board. They shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• Seek and present fundraising opportunities to the Board. 

• Oversee fundraising activities and recruit attendance at events/activities as needed. 

• Current  fundraising opportunities include the Car Raffle, Music Gala, concert bake sales, restaurant fundraisers, 5K Run/Walk, and other fundraising activities voted on and approved by the board.

Social Media/Website Coordinator

The Social Media/Website Coordinator is an elected and voting member of the Board. They shall attend all monthly meetings and any additional special or closed meetings. Their duties include:

• Coordinate with parents/guardians and the Band Director, Choir Director, and Color Guard Coach to keep the Music Booster website and social media sites up to date with announcements, pictures, event notifications, and more.