A complete and and accurate base for real property taxation in the province of Cagayan

To implement real property tax administration in accordance with laws, rules and regulations on real property appraisal, assessment and property classification

• Receives and transmits to proper divisions all incoming official communication after the same have been properly noted by the Provincial Assessor;

• Releases through mail or messenger or other means of sending all outgoing communications and records;

• Prepares Budget Proposals for the office;

• Manages disposition of Supplies/Materials;

• Compiles all decrees, LOI, Assessment Regulations, Circulars and Administrative Issuances;

• Ensures proper dissemination of issuances coming from the DOF Central and BLGF Regional Office;

• Prepares payrolls, vouchers, and general correspondences;

• Ensures proper implementation of CSC Rules & Regulations; and

• Serves as custodian of all administrative records, i.e. leave file, DTRs, File 101.

• Conducts periodic evaluation of assessment operations over the Municipal Assessor’s Office;

• Reviews all tax declaration prepared by Municipal Assessors and the Property Valuation and Examination Division;

• Reviews existing assessment procedures, techniques and policies and recommend measures for improvement, if necessary;

• Recommends guidelines and policies to strengthen the real property tax administration;

• Implements all assessment regulations issued by the Bureau of Local Government Finance, and recommend revision/modification applicable to the locality, if necessary;

• Conducts fact-finding investigation of erring personnel of the Office.

• Undertakes review of all tax declarations prepared by Municipal Assessors and the Assessment Standard and Examination Division for endorsement to the Assessment Operations Evaluation Division;

• Reviews/revises/integrates preliminary Schedule of Market Values submitted by Municipal Assessors and prepares the final Schedule of Market Values;

• Initiates/reviews/recommends plans and programs, techniques, procedures and practice relative to real property assessments;

• Extends regular technical assistance to the Municipal Assessor pertaining to assessment of real property.

• Secures/requires clients to secure the necessary documents (base maps) from the Bureau of Lands, Department of Agrarian Reform, Land Registration Commission, private geodetic engineers and other sources as need arises;

• Conducts field inspection for identification and classification of properties and their ownerships;

• Reviews, updates and maintains tax maps and all other index maps;

• Maintains and updates final TMCR;

• Assigns property index numbers (PIN);

• Acts as custodian of original and blue print copies of all tax maps (MIN, SIM, TM, TMCR);

• Coordinates with Property Valuation & Examination Division and the Assessment Standards & Examination Division on matters relative to property location, classification, area, improvements, ownership and PIN.

• Prepares certified copies of assessment records and other related documents;

• Establishes/installs records management systems & procedures such as proper filing methods, classification, cross-reference and storage of records;

• Acts as custodian of permanent real property records such as TDs, schedule of market values, property ownership cards and sworn statements, supporting documents;

• Maintains statistics on real property valuation through update of Records of Assessment & prepares corresponding required reports;

• Recommends or effects disposal of inactive and obsolete official records;

• Prepares and maintains required inventories of official assessment records;

• Prepares and issues Certificate of Property Landholdings;

• Updates Index Cards;

• Prepares Journal of Approved Assessments and Cancelled Assessment by municipality;

• Prepares and updates Assessment Roll;

• Cancels superseded Tax Declaration and updates PRF caused by revision, transfer and sub-divisions.

1. Affidavit of the owner, stating therein the actual use of the property, the particulars of the improvement introduced and the value in his estimate;

2. Inspection report of the Municipal Assessor/Local Assessment Officer;

3. Receipt of payment for the previous and current year taxes or in lieu thereof, a certificate of tax clearance issued by the Provincial/Municipal Treasurer;

4. Certification from the Department of Agrarian Reform that the land to be reclassified from riceland or cornland is not within the coverage of Operation Land Transfer pursuant to PD No.27.