How to apply for participation in the ‘VidnovyDIM’ Program?

STAGE 1

STEP 1. The HOA must conduct an inspection of the multi-apartment building (the object for restoration) damaged as a result of military operations and receive a technical inspection report.

STEP 2. Hold a general meeting of co-owners of the HOAs, make a decision on the restoration of the damaged building and on participation in the Program (in accordance with the procedure specified by Law of Ukraine ‘On the Association of Co-Owners of a Multi-Apartment House’ of November 29, 2001, No. 2866-III).

‘VidnovyDIM’ Program: related documents

• Terms of the Grant Agreement

• Minutes of the HOA general meeting

• Extract from the minutes of the HOA general meeting

STEP 3: The designer must make a defective act or design decisions on request of the HOA with the estimates on the basis of which the contract price will be calculated and the following contract with the contractor will be concluded.

Read and Study:

Detailed list of acceptable measures and their marginal values

STEP 4. The HOA must select the contractor(s) of works and/or the supplier(s) of materials and equipment, and conclude a contract(s) with him. Contractors/suppliers must meet the Requirements for construction companies and other contractors and suppliers with whom HOAs can enter into contracts to receive grants from the Fund under the ‘VidnovyDIM’ Program (Appendix No. 3 to the Program).

Read and Study:

Requirements for construction companies and other contractors and suppliers

STEP 5: The HOA chooses a partner bank of the Fund for cooperation and opens an account in it. The Fund will send a grant to this account.

Partner banks

STEP 6. The HOA draws up and submits to the Fund an application for receiving a grant (in the form according to Appendix No. 1 to the Grant Agreement) and accompanying documents.

Read and Study:

• The list of documents of the HOAs within the framework of participation in the ‘VidnovyDIM’ Program and the procedure for their submission

• Instructions for photographing the current condition of buildingsparticipating of the HOAs in the ‘VidnovyDIM’ Program

The application can be submitted online to e-mail: support@eefund.org.ua or in paper form (mail, courier delivery, etc.) to the Fund's address.

To fill out (download forms):

• Application for a grant under the ‘VidnovyDIM’ Program

• Questionnaire of the contractor/supplier with whom the HOA enters into an agreement to receive funding from the Fund under the ‘VidnovyDIM’ Program

If the Application for participation in the Program is approved, the HOA will receive from the Fund:

• the notice on approval of the Grant Application;

• the first tranche of the grant — to the HOA bank account in the partner bank.

The grant is paid by the Fund within 15 (fifteen) working days from the moment of sending the notification on the approval of the Grant Application to the HOA. The grant should be used by the HOA only to finance the costs associated with the implementation of the Acceptable measures, namely, for the purchase of materials and equipment and the payment for construction works provided for in the Grant Application.

IMPORTANT! Change of contractor/supplier after receiving the first tranche of the grant is prohibited. Exceptions are possible only in case of stopped activity of a legal entity / the death of an individual entrepreneur-counterparty or in case of the termination of the contract due to the current force majeure or failure of the contract by the contractor/supplier during such period, which will indicate that it cannot be fulfilled within the prescribed time-limit.

STAGE 2

STEP 1. The HOA performs all the work under the project within the framework of participation in the Program.

STEP 2. The HOA submits to the Fund an Application for the completion of works (in the form according to Appendix No. 2 to the Grant Agreement) and accompanying documents to it (in accordance with the List of documents of the HOA within the framework of participation in the ‘VidnovyDIM’ Program and the order of their submission).

The application can be submitted online by e-mail: support@eefund.org.ua or in paper form (mail, courier delivery, etc.) to the Fund's address.

To fill out (download form):

Application for receiving a grant under the ‘VidnovyDIM’ Program

STEP 3. If the Application for participation in the Program is approved, the HOA will receive from the Fund:

• the notification of the Application approval;

• the second tranche of the grant -to the HOA bank account in the partner bank.