Privacy Policy for ApprovalX
Last Updated: June 2026
ApprovalX ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and share information when you use the ApprovalX mobile application and related services.
1. Information We Collect
When using ApprovalX, users may provide information including:
Full name
Phone number
Email address
Property details
Project details
Building and construction information
Approval-related information
Documents, drawings, plans, certificates, and images uploaded by users
Any additional information voluntarily submitted through forms within the application
We may also collect basic device and technical information necessary for app functionality and security.
2. How We Use Information
The information collected is used to:
Process approval and documentation requests
Manage building and construction-related projects
Store and organize submitted records
Review project information
Communicate with users regarding their submissions
Provide customer support
Improve application functionality and user experience
Maintain platform security
3. Form Submissions
ApprovalX allows users to submit project and approval-related information through digital forms.
Information submitted through these forms may be:
Stored in our secure database
Accessed by authorized administrators
Used for project review, approval processing, and customer support
4. Sharing Information Through WhatsApp
To facilitate project processing and administrative review, information submitted by users may be automatically shared with authorized ApprovalX administrators through WhatsApp.
This sharing is limited to information necessary for reviewing requests, processing approvals, responding to inquiries, and providing services through the platform.
By submitting information through ApprovalX, users acknowledge and consent to such administrative communication and processing.
5. Document Uploads
Users may upload:
Property documents
Building plans
Drawings
Certificates
Approval-related records
Supporting project documents
Uploaded files are stored for project management, review, and approval-related purposes.
6. Data Storage and Security
We implement reasonable technical and organizational measures to protect user information from unauthorized access, disclosure, alteration, or destruction.
While we strive to protect information, no method of electronic transmission or storage is completely secure.
7. Information Sharing
We do not sell or rent personal information to third parties.
Information may be shared:
With authorized administrators managing ApprovalX services
With architects, engineers, consultants, or project stakeholders when necessary for project coordination
Through WhatsApp communication channels for project processing and support
When required by law, regulation, court order, or governmental request
8. Data Retention
We retain submitted information and project records for as long as necessary to provide services, comply with legal obligations, resolve disputes, and maintain project history.
9. User Rights
Users may request:
Access to their submitted information
Correction of inaccurate information
Deletion of information where permitted by applicable law
Requests may be submitted through the contact details provided below.
10. Children's Privacy
ApprovalX is not intended for children under the age of 13. We do not knowingly collect information from children.
11. Third-Party Services
ApprovalX may use third-party services including:
Firebase Authentication
Firebase Realtime Database or Firestore
Firebase Cloud Messaging
Cloud storage providers
WhatsApp communication services
These services operate under their own privacy policies.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updated versions will be made available through the application or associated services.
13. Contact Us
For questions regarding this Privacy Policy, contact:
ApprovalX Support
Email: support@approvalx.in
By using ApprovalX, you agree to the collection, storage, processing, and sharing of information as described in this Privacy Policy.