Effective Date: 9th Feb 2026
Last Updated: 10th Feb 2026
PRISMTMS operates the PRISMTMS Mobile Application. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our mobile application.
By using the PRISMTMS Mobile App, you agree to the collection and use of information in accordance with this Privacy Policy.
We collect the following types of information to provide and improve our services:
When you log in and use the App, we may collect:
Employee Name
Employee ID / Personnel ID
User ID / Username
Email address
Mobile number
Department, designation, and reporting details
Profile-related information provided by your organization
To enable attendance and workforce management features, we collect:
Attendance check-in and check-out records
QR code scan confirmations
Date and time of attendance
Leave requests and leave history
Timesheets and working hours
Payslip and payroll-related information
The App may collect location data to verify attendance authenticity:
Approximate or precise location at the time of attendance marking
Location is collected only when required for attendance
Location data is not tracked continuously in the background
We may collect limited technical data such as:
Device type and operating system
App version
Device identifiers (non-sensitive)
Log data for debugging and security
The App uses the camera solely for:
Scanning QR codes to mark attendance
The camera is not used to record videos, take photos, or access media outside this purpose.
We use the collected information to:
Authenticate users securely
Mark and verify employee attendance
Display attendance history, timesheets, and payslips
Process and manage leave requests
Display personal and employment-related information
Ensure system security and prevent misuse
Comply with organizational and legal requirements
We do not sell, rent, or trade your personal information.
Your data may be shared only:
With your employer or authorized administrators
With secure backend systems required to provide app functionality
When required by law or legal process
All data sharing is strictly limited to operational purposes.
We implement appropriate technical and organizational security measures to protect your data, including:
Secure network communication (HTTPS)
Controlled access to backend systems
Limited local storage on the device
Despite best efforts, no method of electronic storage is 100% secure, and we cannot guarantee absolute security.
Your information is retained:
As long as your account is active
As required by your organization’s policies
As required by applicable laws and regulations
When data is no longer needed, it is securely deleted or anonymized.
Depending on applicable laws, you may have the right to:
Access your personal information
Request correction of inaccurate data
Request deletion of your data (subject to organizational policies)
Restrict or object to certain data processing activities
Requests should be made through your organization or system administrator.
PRISMTMS Mobile App is not intended for children under the age of 13.
We do not knowingly collect personal information from children.
The App may interact with secure internal services provided by your organization.
We do not integrate third-party advertising or analytics SDKs that collect personal data for marketing purposes.
The App may request the following permissions:
Camera – for QR code scanning
Location – for attendance verification
Storage – for downloading payslips or attachments
All permissions are used only for their stated purpose.
We may update this Privacy Policy from time to time.
Any changes will be posted within the App or on the Privacy Policy page.
You are advised to review this policy periodically.
If you have any questions or concerns about this Privacy Policy or data usage, please contact:
PRISMTMS Support
Email: ussmobileapp1@gmail.com
Website: https://ultrasoftsystem.com