QuickBooks is a valuable asset to many businesses. This helps streamline accounting, invoicing, payroll, and even check printing. There's a frustrating issue though when some users get their checks to print in reverse order from QuickBooks. That might lead to confusion, as you're trying to figure out which checks were printed and in what sequence, if you are dealing with more than one. Fortunately, correcting QuickBooks checks printing in reverse order is quite straightforward. In this blog, we will guide you through the steps to correct this error so that your checks print correctly.
Now that we have some idea about the problem, let's look at some easy steps to resolve this issue of the QuickBooks checks printing in reverse order.
First, verify that the reverse printing sequence is not a result of your printer settings. Many printers have the default configuration of printing the first page last, which would skew the check printing sequence.
Solution: Check your printer's settings, specifically regarding any settings for page order or "reverse order printing." Make sure it's set to print pages in the right order.
Test Print: Run a test print with several checks to ensure that the order has been corrected after making the adjustments.
The checks must be presented properly aligned with the check layout setup in the QuickBooks software. Misalignment may cause printing problems and reverse order printing.
Solution: Go to File then Printer Setup and make sure your printer has the correct check layout template selected.
Test Print: After the configuration of the layout, make some checks to see whether everything is all right and if indeed it has been printed in the proper sequence.
If you are printing several checks, QuickBooks may not always print them in the order you wish, especially when there are multiple print queues. Reverse order may occur.
Solution: Print preview check print queue within QuickBooks. From File menu, choose Print Forms > Checks. Ensure checks are listed in the order you want. If not, you'll need to manually adjust the sequence.
Test Print: Print again, after having made the changes in the queue to see if the order has changed.
If you print checks from different bank accounts or for multiple vendors, the software may print them in the wrong sequence if they are not properly organized.
Solution: Double-check that the correct bank account or vendor is selected when printing checks. Ensure the checks are being printed from the correct account or vendor.
Test Print: After verifying that the check accounts have been properly selected, print a test batch of checks to see if the problem persists.
If the above solutions do not work, there might be a bug in your current version of QuickBooks that causes reverse printing order.
Solution: You need to ensure that you have the latest version of QuickBooks. QuickBooks releases regular updates that fix bugs and improve functionality.
Update: Go to the Help menu and select Update QuickBooks. Follow the on-screen instructions to install any available updates.
Test Print: After installing the update, try printing some checks to test if the problems are solved.
The problem of QuickBooks checks printing in reverse order is frustrating, but normally easy to resolve with proper troubleshooting steps. However, if you fail to fix the checks or paychecks printed in the wrong order in QuickBooks or if you fail to fix this issue, then feel free to connect with our certified QuickBooks desktop support ProAdvisors at 1-800-761-1787, and you will get answers to all your queries immediately.