How to Write Due Date on Invoice

Whether you’re selling your product or service to a customer, it’s vital that you communicate clearly what needs to be paid and when. Having clear terms makes it easier for your clients to understand what they’re responsible for and allows you to quickly and efficiently resolve any disputes over payment.

Depending on how your invoice is configured, the payment terms may appear in several locations. This can make it difficult for a client to locate and calculate the due date for an invoice. To simplify the process, you should ensure that the due date is located in a prominent place on the document and that the client can easily find both the invoice number and the invoice payment terms.

The invoice due date should be listed as the first item on the invoice, and it should be in bold, large font to draw attention to it. After this, you should list all charges associated with the goods or services being billed, including any taxes or other costs due (e.g. shipping fees), along with the total charge amount. This section should also include any credits or refunds, as well as the method for paying the invoice.

If you have advanced payment terms set up, you can specify the due date calculation based on an invoice number range or a fixed date. For example, if you have a date range for 1-15 that adds work days and another for 16-31 that adds months, the system will calculate an invoice due date based on the combination of the two sequences.