Privacy Policy for Posify Online

Effective Date: June 7, 2026

Posify Online (“we”, “our”, or “the App”) is a cloud-based Point of Sale (POS) application designed to help businesses manage products, sales, invoices, customers, suppliers, installments, reports, and related business data.

This Privacy Policy explains how Posify Online collects, uses, stores, and protects information when you use the App.

1. Information We Collect

When you use Posify Online, we may collect and store the following types of information:

Account Information

We may collect information required to create and manage your account, such as:

• Name

• Email address

• Authentication information

• Account status and subscription information

Business Data

The App allows you to enter and manage business-related data, including:

• Products and inventory data

• Product names, barcodes, prices, quantities, and expiry dates

• Customers and suppliers information

• Sales and purchase invoices

• Installments and payment records

• Reports and business summaries

• Store name, phone number, address, logo, and banner

This data is entered by you or by users authorized under your account.

Device and App Information

We may collect limited device and app information needed to secure your account and manage device limits, such as:

• Device identifier generated by the App

• Device name

• Platform type

• App version

• Login and last activity timestamps

Files and Images

If you choose to upload images, the App may store files such as:

• Store logo

• Store banner

• Product images

• Customer or supplier images, if supported by your app configuration

Camera Access

The App may request camera permission to scan barcodes or take/select images. Camera access is used only for features selected by the user.

Bluetooth Access

The App may request Bluetooth permission to connect to supported Bluetooth printers for printing invoices, receipts, and related documents.

Notifications

The App may use notifications to inform you about important business events, such as low stock, product expiry, installment reminders, system messages, or account-related updates.

2. How We Use Information

We use the collected information to:

• Provide and operate the POS system

• Create and manage user accounts

• Save and sync business data securely

• Generate invoices, receipts, and reports

• Manage subscriptions and device limits

• Improve app stability and user experience

• Send important notifications related to the App

• Provide customer support

• Protect accounts from unauthorized use

3. Data Storage and Security

Posify Online stores data using secure cloud services. We apply reasonable technical and organizational measures to protect your information from unauthorized access, loss, misuse, or alteration.

However, no method of electronic storage or transmission over the internet is completely secure. While we work to protect your data, we cannot guarantee absolute security.

4. Data Sharing

We do not sell your personal data.

We may share limited data only when necessary to operate the App, such as with:

• Cloud database and storage providers

• Authentication providers

• Notification services

• Payment and subscription processing services

• Analytics or crash reporting services, if enabled

• Legal authorities if required by law

These services are used only to support app functionality, security, subscriptions, storage, notifications, and maintenance.

5. Payments and Subscriptions

Posify Online may offer paid subscriptions. If you subscribe through Google Play, payment processing is handled by Google Play. We do not store your full payment card details.

We may store subscription-related information such as subscription status, subscription start date, expiry date, plan type, and related transaction or account status information.

6. User Roles and Account Access

The account owner may create additional users or employees inside the App and assign permissions. Users with permission may access, add, edit, or delete business data according to the permissions granted by the account owner.

The account owner is responsible for managing users and permissions within their business account.

7. Data Retention

We retain your account and business data as long as your account is active or as needed to provide the App services.

If you request account deletion, we will delete or anonymize your data unless retention is required for legal, security, fraud prevention, dispute resolution, or accounting purposes.

8. Account Deletion

Users may request deletion of their account and associated data from inside the App or by contacting us.

After account deletion, access to the account and related data may be permanently removed. Some limited records may be retained if required by law or for security and fraud prevention.

9. Children’s Privacy

Posify Online is intended for business use and is not directed to children. We do not knowingly collect personal information from children.

10. Third-Party Services

The App may use third-party services to provide core functionality such as authentication, cloud storage, notifications, crash reporting, and payments.

These third-party services may process data according to their own privacy policies.

11. International Data Processing

Your information may be stored or processed on servers located outside your country. By using Posify Online, you understand that your data may be processed in locations where our service providers operate.

12. Your Rights

Depending on your location and applicable laws, you may have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion of your data

• Withdraw certain permissions

• Request information about how your data is used

To make a request, please contact us using the email below.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

Your continued use of the App after changes are posted means you accept the updated Privacy Policy.

14. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, contact us at:

Email: app.posify@gmail.com