Rules & Policies

Diversity and Inclusion Statement

Gaming takes place in a variety of settings ranging from fantastical realms of the imagination, to real world time periods. Some of these settings are, or have been, either blatantly or subtly racist, sexist, ableist, and anti-LGBTQ+. This has led to many people feeling unwelcome at some tables or in some games, and for some people to come to the opinion that some games, or all of gaming, simply “isn’t for” certain other people. PolyCon does not support that way of thinking. Games are meant to be a source of fun and enjoyment. No one should be made to feel a game isn’t for them, unwelcome, or uncomfortable because the other people at the table wouldn't make the setting inclusive. We encourage all people running or playing in games at PolyCon to keep in mind that they are games, they are meant to bring fun and enjoyment to people, and maintaining the setting is never as important as empathy and respect. Please contact the Convention Manager if you encounter any problems.

Convention Rules

Welcome to PolyCon in the University Union! In order to help the con run smoothly and improve everyone's enjoyment we ask that you abide by the following rules. We provide a safe and welcoming environment and reserve our right to revoke admission without refund if these rules are not abided. Staff are identified by orange badges and/or capes; please follow any directions given by staff.

1. Harassment or unwelcome conduct, whether verbal, physical, visual, or in any other form, is strictly prohibited. 

2. The University Union is a student study area. Though unlikely, you may see students in their natural environment. Feel free to enjoy and observe the “studying” phenomenon they may exhibit, but DO NOT DISTURB. 

3. Your badge is your ticket to the con; you will not be able to participate in con events without it. Replacement badges may be obtained at the front desk at a cost of $5.

4. No soliciting except by registered dealers in the Dealer's Room.

5. The PolyCon Committee cannot and will not be responsible for your person, personal belongings, personal space, interpersonal relationships, or sanity. 

7. Abide by the rules of Cal Poly. They are graciously allowing us use of this space.

8. Do not rearrange furniture in UU.

9. No Spilling! If you do, find PolyCon staff… we have towels and wet wipes. They work better than the paper towels in the bathrooms.

10. Observe any additional rules that individual events may have. Especially the ones with swords.

11. Parents are responsible for their children. PolyCon does not provide child care or assume responsibility for the location or activity of minors. Children under 8 are required to be accompanied by a guardian at all times unless special exceptions for PolyCon Staff. Minors over 8 must have their guardian on site and will be free to come and go as they please from PolyCon areas.

12. Please seek out a Staff member (orange badge and/or caped) if you have any questions or concerns.

Alcohol Policy

PolyCon is a family-friendly event and maintains a ban on alcohol by con attendees and staff in all locations operated by PolyCon. Our speakeasy is alcohol-free.

Costume/Cosplay Policy

Cosplay and costuming is encouraged! But we do have some rules:

Costumes

    • Costumes that could be confused with local, state, or federal law enforcement or other emergency response personnel of any kind are not permitted.

    • Costumes and daily wear shall not expose the body in such a way as to be deemed indecent exposure under California and city ordinances. Private parts must be covered in an opaque material and not be subject to slippage or gaps.

    • Male attendees are strongly encouraged to wear dance belts under any thin-fabric pants.

    • Don’t photograph people without their consent.

Weapons

    • No functional weapons are allowed.

    • Simulated weapons are not permitted in Chumash Auditorium.

    • Any prop gun or weapon must look like a prop from 50 feet away. Gun and firearm-style props must have an orange tip, plus 2 other orange bands.

    • Any projectile device shall not be fired indoors.

    • Weapons shall not be displayed or brandished in a threatening manner.

    • All weapons shall be checked and tagged as safe at check-in.

Proper Care and Feeding of a Gamer

We urge all con attendees to be responsible for their health. We are all here to have fun, but please do not forget to eat, sleep, and maintain proper hygiene. Sick gamers are unhappy gamers. Dehydration is a real concern so please drink plenty of water. Anyone found sleeping in public areas may have their admission revoked. There are comfy chairs here, the temptation is great, but PolyCon will not be welcome back if we have people sleeping in the public areas.  

Dealer Dollars 

PolyCon has dealer dollars! If someone should hand you one of these master crafted notes, you may keep it for its intrinsic beauty, or use it anywhere at PolyCon. It is good for PolyCon dice, PolyCon coin, PolyCon T-shirts, at our dealer booths, and at the food desk. Should you wish to purchase these things on your own, they can also be purchased with US currency. Dealer Dollars will also be accepted at the auction. They are not accepted at campus dining.

Prize Vault

Prizes are awarded by exchanging PolyCon Tickets at the Prize Vault located at the Food Desk. First come, first serve.