OFFICE OF THE UNIVERSITY REGISTRAR

Fill out request form for documents

• Download request form for documents here.

• Completely and correctly fill out the request form for documents

• Send the request form for documents as an attachment to the email that will be sent to plmar.our.request@gmail.com

• Wait for the response from either the University Registrar’s Office (for notifications regarding requirements that need to be submitted) or the Accounting Office (for disapproval notice or assessment of fees to be paid).

Payment procedure (on-line payment has yet to be implemented soon)

• Once the assessment has been received from the Accounting Office, please fill-out, print and cut the Order of Payment.

• Fill out the On-line Appointment Scheduling [please click here to proceed to the application]

• Complete the information needed for the scheduling of payment and the submission of documents that need to be certified.

• Take a screenshot of the Schedule Ticket that will be produced after you have filled out the On-line Appointment Scheduling.

• Present the Order of Payment Slips and the Schedule Ticket to the University Cashier’s upon payment. Please make sure to wear your face masks when you visit the university. Kindly observe spatial distancing.

• After payment, please post your Official Receipt by clicking on to this link -> https://bit.ly/2AxB8eX

• Remember to wash your hands after payment has been completed.

Procedure for the Submission of Documents

• Documents that need to be certified must be placed inside a big brown envelope. Please send ORIGINAL DOCUMENTS ONLY. The Registrar’s Office will return all the requests and stop the processing if the documents that were submitted were not originals.

• Create a Document Manifesto for your documents by using the template (see image below).

• Use the Document Manifesto as a cover for your envelope.

• The envelope must be sealed with a clear, transparent plastic cover for easy disinfecting.

• Drop the documents in the designated drop box near the university gate.

Fill out request form for documents

• Download request form for documents here.

• Completely and correctly fill out the request form for documents

• Send the request form for documents as an attachment to the email that will be sent to plmar.our.request@gmail.com

• Wait for the response from either the University Registrar’s Office (for notifications regarding requirements that need to be submitted) or the Accounting Office (for disapproval notice or assessment of fees to be paid).

Payment procedure

• Once the assessment has been received from the Accounting Office, please fill-out, print and cut the Order of Payment.

• Fill out the On-line Appointment Scheduling [please click here to proceed to the application]

• Complete the information needed for the scheduling of payment.

• Take a screenshot of the Schedule Ticket that will be produced after you have filled out the On-line Appointment Scheduling.

• Present the Order of Payment Slips and the Schedule Ticket to the University Cashier’s upon payment. Please make sure to wear your face masks when you visit the university. Kindly observe spatial distancing.

• After payment, please visit the Accounting Office for encoding of your Official Receipt by clicking on to this link -> https://bit.ly/2AxB8eX

• Remember to wash your hands after payment has been completed.

Procedure for claiming of documents

Documents can be claimed either by

• Pick-up (personal)

• Mail (Courier services)

For pick-up

• The University Registrar’s Office shall inform the student via email if the requested document is ready to be claimed.

• Fill out the On-line Appointment Scheduling [please click here to proceed to the application]

• Complete the information needed to claim the document that was requested.

• Take a screenshot of the Schedule Ticket that will be produced after you have filled out the On-line Appointment Scheduling.

• Present the Schedule Ticket to the officer-in-charge in releasing the requested documents.

• In compliance with R.A. No. 10173 (DATA PRIVACY ACT OF 2012), representative must submit a signed authorization letter with original valid ID of both owner/student and representative upon claiming of the requested document(s).

For mail (Courier services)

• Once the documents have been completely processed, the University Registrar’s Office shall schedule a courier service to pick-up and deliver the documents to the requesting party. Please provide the complete address and contact number of the receiving party.

• The receiving party shall shoulder the cost of the courier service.

Important Note: All forms with incorrect or blank Authentication Code(s) will be rendered null and void. Any alteration in the design of the form will render the request invalid.