The following is the standard rental deal information for The Plaza Live. The information below is intended to serve as a broad overview of the rental deal and will not give you full event costs. A full event estimate can be created based on the specifics of the event.
Base Rental Fee For Main Hall:
· There is a base rental fee of $7,500 plus tax to rent The Plaza Live for standard concerts or events. When the bar can be open for alcoholic beverage sales the bar must do a minimum of $4,000 Thursday thru Saturday and a minimum of $2,500 Sunday thru Wednesday.
· If the food & beverage revenue does not exceed these minimums, your rental fee will increase by the difference in the required minimum and your actual food & beverage sales.
Facility Fees:
The Plaza Live adds a $2 facility fee per patron and retains 100% of the money collected for this purpose. This amount will be added to the balance of the rental agreement.
Capacity:
Main Hall General Admission: 1,250 sellable capacity
· 1,095 standing GA main floor
· 155 balcony seats
Main Hall Fully Seated: 903 sellable capacity
· 748 seats on floor
· 155 balcony seats
Small Hall General Admission: 350 sellable capacity
· 200 seats
· 350 standing
Food & Beverage Sales:
The Plaza Live retains 100% of all food & beverage sales.
· There is a base rental fee plus tax to rent The Plaza Live for standard concerts or events where the bar can be open for alcoholic beverage sales. The bar must do a minimum of $4,000 Thursday thru Saturday and a minimum of $2,500 Sunday thru Wednesday.
· If the food & beverage revenue does not exceed these minimums, your rental fee will increase by the difference in the required minimum and your actual food & beverage sales.
Other Fees/ Variable Costs:
· All taxes and credit card fees are deducted from the ticket price rather than being added on top of the sale price.
· All variable costs (cleaning, catering, backline, event passes, etc.) depend on what the artist or event requires; therefore, additional costs cannot be quoted until you forward a technical rider for the event.
· Renter is responsible for paying all royalties including (but not limited to) ASCAP, BMI & SESAC fees.
· Front of house staff, technical staff depending on show needs and house minimums.
· OPD, EMT and CSC (Police, Paramedics & Security) – when required
· Barricade (The Plaza Live Staff is responsible for determining if a barricade is required. Renter will be charged $500 for the barricade plus labor to staff the area behind the barricade.)
· Backline/ equipment rental - Backline provided by renter must be of professional quality and must be approved by artists and our Production Manager. This equipment should be arranged by the renter. The Plaza Live can make arrangements if necessary.
· Renter is responsible for covering all artists guarantees/reimbursements on the night of the event - The Plaza Live will not be responsible for settling with any artist(s) on a rental show.
Included with Rental Fee:
The Plaza Live always retains the right to decide the amount of staffing that is required to successfully and safely run your event. Additionally, The Plaza Live will provide all staffing and will not permit outside labor to be brought into the building.
· Free adequate parking in venue lot and local shopping plaza
· In-house sound & lighting system
· Limited advertising (Event listing on The Plaza Live website)
Event Insurance:
· Renter must provide The Plaza Live with an event insurance certificate that names The Orlando Philharmonic Plaza Live Foundation Inc as additionally insured.
· Should The Plaza Live be required to purchase a special event insurance policy to cover Promoter’s event, the $1,000.00 fee will be passed along to the Renter. This fee is in addition to the insurance certificate provided by the Renter.
Insurance Requirements:
Comprehensive General Liability Insurance containing the so-called “occurrence” clause (which shall specifically include the Premises) insuring against claims for bodily and personal injury or death and property damage occurring in or upon Premises or in the common areas of The Plaza Live resulting from acts or omissions of Licensee, or its employees, agents or principals (i.e. artist performing at the Event) with coverage limits not less than (i) for bodily injury, each occurrence $1,000,000.00, aggregate $1,000,000.00 and (ii) for property damage, each occurrence, aggregate $1,000,000.00. Such insurance shall include (i) Blanket Contractual Liability coverage and independent contractor’s liability, which insures contractual liability under the indemnification of Licensor by Licensee, set forth below, (ii) personal injury groups A, B, C with employee exclusion deleted and (iii) advertising liability.
Deposits:
· A fifty percent (50%) non-refundable deposit on the rental (including estimated expenses ) is required to secure the date.
Merchandise:
· The Plaza Live retains 20% of any merchandise revenue sold in the venue.
· Renter is required to provide a merchandise seller.