Information Sources

Examples of Documentation

Company policies and Procedures

Fair disciplinary hearings

The Employment Rights Act 1996 requires you to give employees a note specifying any procedure that applies to disciplinary decisions and the steps involved in dealing with a grievance.

In addition, the Acas Code of Practice on disciplinary and grievance procedures recommends that employers introduce a policy outlining their commitment to fair disciplinary hearings and explaining their grievance reporting procedures to staff.

This will be important in guiding the behaviour of employees, while also providing a useful framework for managers in charge of disciplinary investigations.

Employment tribunals also reserve the right to add an uplift to compensation payments for any employers who suffer a loss at tribunal and fail to follow the Acas Code of Practice.

Personal data

Arriving in 2018, the General Data Protection Regulations(GDPR) places a number of requirements on you when it comes to managing and processing personal data.

To make sure you comply with these requirements, you can choose to implement a policy that outlines your right to process personal data and explains to customers and staff how they stand to be affected.

Lateness and time off

Certain policies such as those on lateness, sickness absence and use of company property can be effective in moderating employee behaviour, whilst simultaneously forming the justification for taking punitive action against them.

Although these are not legally required, incorporating such policies will place employers at a significant advantage, as staff will be unable to claim that they were unaware of the expectations placed upon them, providing the justification to take punitive action.

Although there are very few policies that are a strict legal requirement, many detail key commitments and are therefore commonly incorporated as part of a best practice approach to prevent unlawful activity.

Ultimately, you should ensure they have an adequate set of policies which are appropriate for the size and nature of their organisation.

Company ethics

But what about your ethical policy—is company ethics policy required by law?

Every business should have one. As a code of values, it’s an integral guideline on your business values. And on an external level it displays what your code of conduct is for employees and the public.

Environmental policies

There’s an increasing demand from the public and governments to take their environmental policies seriously.

And in certain industries, such as construction, there are environmental requirements you will need to follow. This is especially the case if

Does every company require an environmental policy by law? Well, there are certain responsibilities you may want to consider if you’re an SME.

This can include energy management and water wastage. Plus, you may want to begin initiatives such as recycling policies.

But for more ideas, you can get in touch with us for tips and guidance.

Equal pay

With the Equality Act 2010 and gender pay reviews, it’s now essential to have a fair and regularly monitored equal pay policy.

This ensures your staff members are all treated fairly, cutting out any gender bias and monitoring your workforce’s wages.

Company policies required by law

With the above in mind, what business policies do you need to consider? There are only three that are required by law.

1. Health & safety policy (if you have more than five employees).
2. Disciplinary and dismissal policies.
3. Grievance policy.

However, there are various others you may want to consider. They can stabilise consistency in your business, such as personal email usage, dress codes, smoking breaks at your workplace, and data protection.