Constitution / Bylaws

The Constitution

Of the

Pacific Islands Mathematical Association of Two-Year Colleges

ARTICLE I – Name

The name of this Association shall be the Pacific Islands Mathematical Association of Two-Year Colleges (πMATYC, also known as PiMATYC).

ARTICLE II – Objectives

The Pacific Islands Mathematical Association of Two-Year Colleges is a non-profit educational association. The objectives of the Association are to:

1. Encourage the development of effective mathematics programs at all levels throughout the Pacific Islands;
2. Afford a statewide forum for the interchange of ideas;
3. Further develop and improve the mathematics education and mathematics related experiences of students in two-year colleges;
4. Provide the opportunity to study and keep abreast of new trends in the teaching of mathematics;
5. Promote the professional development of its members;
6. Promote support for and involvement in the American Mathematical Association of Two-Year Colleges.

ARTICLE III – Membership

Membership in the Association is open to the following, subject to payment of dues:

1. Regular member – Any teacher of mathematics or other person interested in two-year college mathematics education;
2. Institutional member – Any institution which offers mathematics at the two-year college level, or supports the purposes of the Association;
3. Affiliate member – Any local or state organization with similar purposes.

ARTICLE IV – Officers and Executive Board

1. The officers of this Association shall be a President (who also serves as an AMATYC Delegate) a President-Elect, a Secretary, and a Treasurer.
2. The Executive Board of this Association shall consist of the officers of the Association, an AMATYC Delegate (in addition to the President), a Conference Coordinator, and a Newsletter Editor. Any campus not represented by the aforementioned may have a representative appointed to the Executive Board by the President.

ARTICLE V – Meetings

1. There shall be one Annual Meeting, with special meetings called as deemed necessary by the Executive Board. The Annual Meeting may be held in conjunction with a state or regional meeting of any organization sharing common interests with the Association.
2. The Executive Board shall meet or exchange correspondence a minimum of three times each year.

ARTICLE VI – Committees

Committees are appointed, as needed, by the President subject to the approval of a majority of the Executive Board or by a majority of the Executive Board itself.

ARTICLE VII – Amendment Procedure

Amendments to the Constitution may be proposed by a majority vote at the Annual Meeting. The proposed changes become a part of the Constitution by the affirmative vote of a simple majority of members responding by mail ballot by the deadline stated on the ballot. Ballots must be mailed at least three weeks before the deadline, and will be prepared, distributed, and tallied by the Executive Board or its delegate(s).

ARTICLE VIII – Dissolution

If, at any time, the Association shall cease to exist, all assets and property held by it, whether in trust or otherwise, shall, after payment of its liabilities, be paid over to a non-profit professional organization selected by a majority of the members of the final Executive Board.

BYLAWS

ARTICLE I – Rules of Order

Robert’s Rules of Order, Revised shall be the authority an all questions of procedures not specifically stated in the Constitution and Bylaws.

ARTICLE II – Qualifications, Terms, and Duties of Officers and Other Members of the Executive Board

1. Officers of this Association shall be active members of the Pacific Islands Mathematical Association of Two-Year Colleges.

2. Terms of Office

A. Election of the President-Elect, the Secretary, and Treasurer will be held at the Annual Meeting by secret ballot during odd-numbered years. In the event that the President-Elect is unable to assume the presidency, election of the President will also be held at this time. Written announcement naming the candidates must be mailed at least three weeks prior to the Annual Meeting, although nominations from the floor will be accepted. Votes will be tallied by a committee of non-candidates appointed by the Executive Board, and the results will be announced at the Annual Meeting.

B. All elected officers shall serve for a period of two years. If vacated, these offices shall be filled by the Executive Board for the remainder of the term.

C. The second AMATYC Delegate, the Conference Coordinator, and the Newsletter Editor shall be appointed by the President with the approval of the Executive Board for a period of one year and may be suspect to reappointment.

3. Duties of the Officers

A. The President shall preside at all meetings of the Association and of the Executive Board, shall administer the affairs of the Association, shall be an ex-officio member of all committees, and shall prepare an annual report covering the activities of the Association. This report shall be filed as a part of the permanent records of the Association. The President shall also serve as an AMATYC delegate in addition to the appointed delegate.

B. The President-Elect shall perform all the duties of the President when the President is unable to do so, and shall audit the Treasurer’s records annually.

C. The Secretary shall keep all records and minutes of meetings of the Association and of the Executive board, shall be responsible for preserving the annual reports and historical records of the Association, and shall chair the Membership Committee.

D. The Treasurer shall collect all dues and other income of the Association, shall pay all routine bills as provided by the annual budget and such other bills as approved by the Executive Board and the President, and shall keep all financial records shall be filed as a part of the permanent records of the Association.

E. The AMATYC Delegate, a member of AMATYC, shall be a voting representative of the Association at the AMATYC Delegate Assembly.

F. The Conference Coordinator shall have responsibility for the planning of the Annual Meeting.

G. The Newsletter Editor shall be responsible for the publication and distribution of the newsletter to the members of the Association.

ARTICLE III – Executive Board

1. The Executive Board shall sit as the governing board of the Pacific Islands Mathematical Association of Two-Year Colleges. It shall have the power to transact the business of the Association; initiate and develop the policies of the Association; work out the budget; and appoint officers as provided in the Constitution and Bylaws.

2. No single campus may hold a majority on the Executive Board.

3. An elected official may also serve in an appointed position. However, other members should be encouraged to fill these positions.

ARTICLE IV – Fiscal Year and Dues

1. The fiscal year and membership year for the Association shall be determined by the Executive Board to best coincide with the AMATYC membership renewal procedure and with the needs of the Association.

2. Membership dues shall be determined by the Executive Board.

ARTICLE V – Quorums

1. A quorum at the Annual Meeting and any special meetings of the general membership called by the Executive Board shall consist of 15% of the membership of the Association.

2. A quorum at a meeting of the Executive Board shall consist of a majority of the members of the Board.

ARTICLE VI – Amendments

The Bylaws may be amended by the same procedure outlined in Article VII of the Constitution, or by a two-thirds majority of those present at an Annual Meeting, providing notice of the proposed amendment was mailed to the membership at least three weeks prior to the meeting.