At Academic Records, we respect the privacy of our users and are committed to ensuring transparency, security, and control over personal data. This Data Deletion Policy explains how users can request deletion of their accounts and associated data, what information may be retained, and how we securely erase data from our systems.
We collect only the minimum data required to provide academic record management, fee management, attendance tracking, document generation (admit card, marksheet, TC), and account services.
Users may request deletion of their data at any time if they no longer wish to use the App.
Deleting your account ensures that personal information such as user account details, login credentials, contact details, and student academic/fee records linked to your account are permanently removed from our systems, except where retention is required by law.
When a user requests deletion, the following categories of data may be deleted:
Personal Information: Name, email address, phone number, and login details
Account Data: Username, authentication details, and access credentials
Student Records: Student name, class, roll number, admission number (if stored)
Fee Records: Fee payment history, dues, deposits, and generated receipts
Academic Records: Attendance history, admit card data, marksheet data, TC (Transfer Certificate) details
Communication Data: Any messages or information shared through the App (if applicable)
Some data may need to be retained temporarily if required for legal, regulatory, or compliance purposes.
Users can request account and data deletion by contacting us through the Delete Account Request URL or by sending an email to our support team.
Once a request is received, the following steps are followed:
Verification: We verify the user’s identity to confirm the legitimacy of the request
Review: We review account data and determine if any information must be retained temporarily (e.g., legal compliance)
Deletion: All eligible user and student-related data will be permanently deleted from our active systems within 7 business days after verification
Confirmation: A confirmation email will be sent once deletion is completed
Certain types of data may need to be retained even after a deletion request, such as:
Legal Requirements: Records required by applicable laws or regulations
Fraud Prevention: Information necessary to detect or prevent misuse of the platform
Compliance Obligations: Data retention required for audit, security, or legal compliance
Such data will only be retained for the required duration and then permanently deleted.
As a user, you have the following rights regarding your personal data:
Right to Request Deletion: Request deletion of your account and associated data at any time
Right to Access: Request access to the data we store before deletion
Right to Correction: Update or correct incorrect information before deletion
Right to Confirmation: Receive confirmation once deletion is completed
To delete your account and associated data, you can:
Submit a request using our Delete Account Request Page/URL
OR
Email us at: Contact Us
We will respond promptly and complete the deletion process within 7 business days after verification.
We use industry-standard security measures to ensure deleted data cannot be recovered or misused. Once deletion is complete, the data will no longer be accessible to any user, employee, or third party.
This Data Deletion Policy may be updated periodically to reflect changes in app features, legal requirements, or security practices. Users will be notified of major updates via the App or our website.
If you have any questions regarding this Data Deletion Policy or need assistance deleting your account, contact us at:
Email: Contact Us