Funds Request

Purpose and Philosophy

I.                    The primary purpose of the Club is to provide support to the students participating in athletic and drama activities at Peoples Academy.

II.                 We believe all students, parents and community benefit from participation in athletic and drama activities and that it is important to the success of PA.

III.              Distribution and the use of funds will be determined by a majority vote of the Booster Club Committee in attendance.

IV.              It is the purpose of the Club to supplement funding of extra needs of athletic and drama activities, not to replace appropriated funding in the school budget.

Items not typically covered

The following requests for funding assistance are discouraged and, absent some unusual circumstance, will generally be denied:

1.      Requests for funding of travel.

2.      Requests for team uniforms or apparel.

3.      Certain types of Equipment/Facility Items.

4.      Other items covered under the school’s budget.

Procedures Procedure for Requesting and Approving Funds

1.      The Coach/Director completes the application form, which includes the following information:

a)      The purpose for which the money will be used;

b)      The amount of money requested;

c)      Preferably two quotes from two different vendors

d)      The approximate number of students who will participate and benefit from the funding;

e)      An explanation of how the funding would directly benefit Peoples Academy students;

f)       The reason the funding request is necessary, and the efforts that participating students and their parents have made, or intend to make, to provide financial support for the subject of the request.

2.      The Coach/Director submits the request form to the Athletic Director.

3.      The Athletic Director will review the request and make a recommendation to the Booster Club, by filling out the Athletic Director portion of the request form.

4.      The Athletic Director then gives the form to one of the officers of the Booster Club.

5.      The Booster Club members will review and present all requests at the next scheduled meeting. It is highly encouraged that the coach or team representative attend.

6.      An Executive Board member will then notify the Coach/Director as well as the Athletic Director of the Booster Club’s decision.

7.      If approved, the Booster Club will issue a check to the vendor for the approved amount.