About

2023-2024
President: Katherine Brown
Vice President: Leah Olin
Secretary: Emmett Monroe
Treasurer: Christopher O'Connor
Marketer: Lydia LeClaire

The Constitution of Performance Collaborative at Ball State

Article I - Name

Section 1. Name

The official name of this organization shall be Performance Collaborative at Ball State, henceforth referred to as PCBS.

Article II – Purpose

Section 1. Purpose Statement

The purpose of PCBS shall be to create a performance space for students who may have had theatre experience in the past or students who are interested in performing. The PCBS will put on plays, musicals, cabarets, and other areas of performance for students who want to further their experience in theatre. 

Section 2. University Mission

The purpose of this organization supports the educational mission of the University and the Division of Student Affairs: to provide distinctive opportunities for student learning; to develop innovative experiential programs that support student academic success, wellness, and personal growth; to foster an inclusive, diverse, safe, and accessible campus community; to cultivate individual, campus, civic, and global responsibility; and ensure opportunities for the development of leadership skills.

Section 3. Private Financial Gain

This organization shall not exist to provide access to campus resources for external entities, sell goods or provide services for commercial enterprises, or for the private financial gain of any of its individual members.

Article III – Membership

Section 1. Eligibility

Membership in PCBS shall be limited to Ball State University students currently enrolled at the University. Individuals interested in joining the organization can attend a call-out meeting or contact the President. 

Section 2. Non-Discrimination

This organization shall not discriminate against any individuals by refusing membership based on race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information or any other basis prohibited by applicable law – unless the student organizations’ membership restriction is shown to be specifically allowed by law. 

Section 3. Responsibilities

Members shall attend meetings monthly and pay dues at the beginning of the semester in order to become active members and have voting privileges. All members shall treat each person in the Ball State community with civility, courtesy, compassion, and dignity, and respect the property and environment of the campus.

Section 4. Revocation

Membership will be revoked if a member fails to pay dues, fails to remain in good academic standing with the University, or fails to abide by the rules designated by the constitution. A quorum of 2/3 (66.67%) of the voting membership must be present in order to conduct a vote to request expulsion of a member, with a majority needed to pass the vote. 

Section 5. Member Resignation

Members may resign at any time. If a member wishes to resign from the organization, they shall submit either an email or a letter in writing to the President of the organization. 

Article IV – Officers

Section 1. Officer Positions

Officers of the PCBS and their powers and duties shall be: 

A. The President shall:

1. Be responsible for the overall operation of the organization.

2. Conduct all meetings.

3. Make sure the officers of the club are performing the duties pertaining to their position.

4. Serve as a liaison between the organization and the Office of Student Life.

5. Meet regularly with the organization’s Faculty/Professional Staff Advisor.

B. The Vice President shall:

1. Assume presidential duties in the absence of the President or in the event that the President departs from office.

2. Work with Treasurer to keep receipts and dues organized.

3. Work with leaders and members to coordinate promotional materials for the club.

C. The Secretary shall:

1. Keep up-to-date records of all club members and other club affairs.

2. Arrange and distribute meeting agendas, schedules of events, and other information pertaining to organization events and activities.

3. Be responsible for recording and distributing meeting minutes.

D. The Treasurer shall:

1. Oversee and handle all financial matters of the organization.

2. Collect all membership dues and issue receipts.

3. Deposit funds collected and pay bills due from the organization in a timely manner in accordance with organization and University policies.

4. Notify the Secretary of unpaid membership dues.

5. Keep up-to-date records of any organization accounts and aid in the creation of the annual budget.

E. The Marketer shall:

1. Update various social media accounts with information about meetings, upload pictures, and post upcoming events.

2. Keep track of interested students and send them call out emails.

Section 2. Qualifications

To qualify to be an officer, a candidate must have been a member of the organization for at least one semester. 

Section 3. Election of Officers

Officers will be elected by a vote of the membership. Nominations for candidates will be made at the second to last meeting of the spring semester, and may come from the floor or as self-nominations. Voting will take place via paper ballot or electronic vote at the last meeting of the spring semester. A quorum of 2/3 (66.67%) of voting membership must be present in order to elect officers, with a majority needed to pass the vote. 

Section 4. Term of Office

Elected officers shall serve a term of one full academic year, commencing the first date of fall semester and ending on the last day of spring semester.

Section 5. Vacancies

An officer may resign from their duties as an officer and/or resign from membership in the organization, at any time, by submitting a letter in writing to the President of the organization or the Faculty/Professional Staff Advisor. Should vacancies occur before the completion of a term of office, the vacancy will be filled by holding a special election within two weeks of the vacancy, following the process outlined in Article IV, Section 3. 

Section 6. Removal

Charges can be brought against any officer for the following reasons including, but not limited to:  failure to pay dues, failure to remain in good academic or judicial standing with the University, or violating organizational membership expectations as defined in writing in the organization’s by-laws. In the event involuntary removal of the officer is desired, the following impeachment procedures will be followed:

1. The officer in question will be notified of the charges in writing.

2. A special meeting shall be convened to discuss the charges where all parties are allowed to respond.

3. For an impeachment process to occur, a quorum of 2/3 (66.67%) of the active membership must be present.

4. If a decision is made to proceed, a vote should be taken by the membership where a majority vote is necessary for removal of the officer.

5. The group will select the replacement in accordance with Article IV, Section 3.

Article V – Organizational Structure

Section 1. Executive Board

The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, and Marketer. The Executive Board shall oversee the operations of the club. 

Section 2. Other Committees 

Other Committee of the organization and their duties:

1. The Show Committee

a. Shall oversee the organization’s running show of the semester.

b. Shall cast the show and make design decisions.

Article VI – Rules and Organizational Procedures

Section 1. Attendance

Members are expected to attend at least five meetings per year. Meetings will be held monthly. The dates and times of meetings will be determined by the Executive Board. 

Section 2. Quorum

A quorum (2/3 or 66.67% of the active voting membership, two of whom must be officers) is required for all meetings and is the minimum number of members who must be present in order for the organization to conduct business. 

Section 3. Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order shall govern the PCBS. In the event of conflict concerning proper rules of procedure, Robert’s Rules of Order will serve as the recognized authority. 

Section 4. Recording Without Consent

Recording a conversation within the organization without every participating member’s permission will be subject to varying lengths of suspension, loss of privileges, or even explosion in severe cases as decided by the board. (Loss of privileges my include, but not limited to: loss of voting rights for a decided period, loss of role within a production, or a written warning from the board explaining the discretion and what will come if they violate the new terms given to them).

Section 5. Social Media 

Negative social media comments made against PCBS or a member of PCBS by another member will be subject to varying lengths of suspension, loss of privileges, or even expulsion in severe cases as decided by the board. (Loss of privileges my include, but not limited to: loss of voting rights for a decided period, loss of role within a performance, or a written warning from the board explaining the discretion and what will come if they violate the new terms given to them).

Section 6. Casting Process

The only people allowed in the room for a casting process are as follows: Director, Assistant Director, and Stage Manager (Music director(s) and Choreographer(s) for specific performances). Exceptions to that rule will need to be agreed upon by the PCBS board as well as the entire directing board before being allowed in the casting process.

Article VII – Finance

Section 1. Dues

Dues will be collected at the beginning of each semester, if the club determines any dues are to be collected. 

Section 2. Financial Responsibility

The PCBS shall be solely responsible for management of its finances in compliance with the rules and regulations prescribed by Ball State University, and any applicable local, state and federal laws.

Article VIII – Campus Advisor

Section 1. Qualifications and Duties

The Faculty/Professional Staff Advisor of PCBS shall be a full-time faculty or professional staff member currently employed by Ball State University. The Advisor will serve as a liaison to the Office of Student Life. The Advisor will attend meetings of the organization when possible and advise the Executive Board in overseeing the operations of the organization.

Section 2. Term of Office 

The term of office for the Advisor will be from the start of fall semester to the conclusion of spring semester. 

Section 3. Resignation and Removal

The Advisor may resign at any time by written notification to the chapter President and the Office of Student Life. In the event that the Advisor fails to meet the organization’s requirements outlined in Article VIII, Section 1, the following procedure shall be taken for removal of office:

1. The Executive Board shall notify the organization at a meeting where a quorum of 2/3 (66.67%) of the active membership must be present.

2. The membership will hold a vote of confidence for the Faculty/Professional Staff Advisor.

3. If the Advisor receives a vote of “no confidence” from a majority of the membership, they will be notified in writing and shall be removed. 

Section 4. Advisor Vacancy

In the event of a resignation or vacancy within the position of Advisor, no business shall be conducted until a new Advisor has been appointed by the organization and approved through the Office of Student Life.

Article IX – Amendments and Revisions

Section 1. Amendment Procedures

In order to amend this constitution, the following applies:

1. Any proposed amendment must be presented in writing to the membership at the meeting preceding the meeting where the amendment vote will occur.

2. Discussion shall occur at a full meeting.

3. A vote for acceptance shall occur at the following meeting.

4. A quorum of 2/3 (66.67%) of the voting membership must be present in order to conduct a vote to request an amendment, with a majority needed to pass the vote. 

Section 2. Revisions

The constitution shall be reviewed for revisions at least every third year by the Executive Board.

Article X – University Policy Agreements

Section 1. Code of Student Rights and Responsibilities

This organization and its individual members are expected to comply with the Code of Student Rights and Responsibilities (which governs both on and off-campus conduct by individuals and student organizations), the terms of the Student Organization Handbook and all university policies, and federal, state and local laws.

Section 2. Hazing

Hazing is prohibited under the Code of Student Rights and Responsibilities. The University Hazing Policy defines hazing as any mental or physical requirement, request, or obligation placed upon any person (including but not limited to a pledge, associate member, affiliate, prospective member, guest, initiate, or team member) which could be harmful to the health and/or welfare of the person, or which is personally degrading to the individual involved, or which has an adverse effect on the academic progress of the person, or which violates any federal, state, or local laws or University policy. Individual acceptance of or acquiescence to any activity covered by the foregoing definition in no way validates or excuses the activity.

Section 3. Sexual Misconduct

Sexual misconduct, including harassment and discrimination, is prohibited under the Code of Student Rights and Responsibilities, and Sexual Misconduct policies.

Section 4. Weapons

Possession of carrying weapons of any kind while on University property, regardless of whether an individual is licensed to carry the weapon or not, is prohibited. In addition, possession of weapons is prohibited from student organization activities on or off-campus.

Section 5. Annual Recognition Update

This organization shall at all times maintain with the Office of Student Life current officer, advisor, and membership information, and the most recently ame