Best Certified Payroll Company

Build With Confidence: Streamline The Certified Payroll Process With Payroll4Construction

Are you looking for a way to navigate the intricacies of certified payroll with ease?

Do you want to ensure accurate wage payments, avoid costly mistakes, and free up valuable time for your construction crew?

With payroll professionals from Payroll4Construction, we can help you avoid penalties when working on federal projects.

We can help you with:

Certified payroll reporting
Fringe benefit rates
Stay compliant with labor laws
Reporting requirements
Compliance with wage laws

Keep reading to see how we can help construction businesses and learn more about prevailing wage, Davis-Bacon, and certified payroll.

What is Prevailing Wage?

In accordance with the Davis-Bacon Act, contractors and subcontractors on federal jobs must pay their workers at minimum the local prevailing rates for similar jobs in the region where the project is being completed. Because of the mandates in the Davis-Bacon Act, prevailing wage is specific to geographical location.

The best way to think of prevailing wage is as the minimum wage for construction laborers working on public or federally funded projects. This law requires local prevailing wage rates for federal and public developments to be determined by the U.S. Department of Labor (DOL) and each prevailing wage rate is set by the Secretary of Labor.

Davis-Bacon projects often involve a variety of trades and job classifications, each with its own prevailing wage rate. Assigning the correct wage rate to each worker is based on their specific job duties. Wage determination for each job is set by the same government agency but differs by trade.

To verify wage compliance and requirements, Davis-Bacon projects are often subjected to audits by government agencies.

Success Stories & Testimonials: Building Confidence

Hear from your peers! See how our service has helped other construction companies build a solid foundation for success:

Payroll4Construction is by far the most effective payroll service on the market for our specific needs. After searching long and hard – and even testing several products — the results were all the same. There were many promises of greatness but each and every time the services fell short of really being able to address our needs. Payroll4Construction met and even exceeded our “wish list.” The ability to handle multiple states, multiple trades, and multiple unions all while synchronizing with the general ledger to properly track and allocate job costs was our number one priority. In addition, company liability has always been a great concern. With Payroll4Construction, our worries of meeting payroll tax deadlines are over. The liability has shifted away from our company and that is money well spent. To any company still processing in house payroll, or using another payroll service, you owe it to yourself to look into Payroll4Construction. You too could be working on your “wish list” rather than your “to fix” list. Shane E Melton, CFO, Capital City Group, Inc.

First, I would like to say how wonderful the staff is at Payroll4Construction. After being trained and supported by Julie, using the software is easy and the reports are so helpful. However, I believe the employees are what make my job so much easier. They are very knowledgeable and friendly, and they make my job more enjoyable. Desiree Dobbert, Shelterbelt Builders, Inc.

What is Certified Payroll?

Certified payroll is a special weekly payroll report that contractors need to complete and submit to prove they are paying workers the prevailing wage. To meet the requirements for certified payroll, employees must be paid prevailing wage weekly. This also means complying with the state’s prevailing wage rates.

Contractors demonstrate compliance by completing and submitting Form WH-347 each week, typically seven days after the regular pay date for the pay period. The WH-347 form requires information about these employees, such as:

Names
Social Security numbers
Gross and net wages
Benefits
Overtime hours
Hours
Job classification (e.g. electrician, carpenter, etc.)
Withholdings

A Statement of Compliance confirming that each employee has been paid prevailing wage must be signed by the contractor or subcontractor or an authorized officer or employee who supervises payroll to validate the information’s accuracy.

If contractors are working on a construction project that’s fully funded by state dollars, depending on where the state is, a different state-specific certified payroll report may need to be filed.

Once a certified payroll report is properly completed and filed, the records must be maintained for the required time period. For example, on federal jobs, certified payroll reports must be retained for at least 3 years after the project completion date, whereas for state projects, the timeframes vary.

The Challenge of Certified Payroll: Navigating the Maze

Managing certified payroll can feel like navigating a complex maze. Compliance with ever-changing regulations and wage laws, manual data entry, and the risk of errors and penalties can be a drain on valuable resources, delaying projects, and impacting your bottom line.

Time-consuming processes: Manually collecting and verifying employee timesheets, wage calculations, and fringe benefits can be a time-consuming task, taking away from focusing on core construction activities.

Risk of errors and penalties: Even minor errors in data entry can lead to delays, penalties, and even withheld payments, putting a strain on your cash flow. The Department of Labor penalizes construction companies because of certified payroll errors, such as preventing contractors from bidding on future public works projects.

How Payroll4Construction Helps: Building a Smooth Road to Compliance

Payroll4Construction, a full-service payroll provider dedicated solely to the construction industry, understands your unique challenges. We help you build a solid foundation for compliance by offering:

Reduce compliance burden: Automated data collection, streamlined reporting, and pre-filled forms ensure you spend less time on paperwork and more time on what matters – building your projects.

Improve efficiency: We streamline the process by reducing errors and integrating seamlessly with existing systems, allowing you to focus on your core construction activities.

Minimize financial risks: Our accurate wage calculations and compliance checks help you avoid costly penalties and ensure timely payments to your workforce.

Ensure data accuracy: We utilize data validation tools and provide audit-ready reports, giving you peace of mind and building trust with the authorities.

Key Features of Our Service: Your Toolbox for Success

Handles multiple jobs, localities, unions, trades, and pay rates
Automated pay rates and fringes by employee, job, location, and trade
Construction Reporting
Certified payroll with electronic submission
Multiple state/city payroll
Workers’ compensation tracking
Handles prevailing wage jobs
Union reporting and tracking
Handles fringes paid to approved plans
Separates fringes from pay rates
Handles all common construction payroll issues

Frequently Asked Questions About Certified Payroll

What is certified payroll, and why is it required?

Certified payroll is a special weekly payroll report ensuring construction workers on government-funded projects receive the prevailing wage. It's required to prevent unfair labor practices.

Who needs to comply with certified payroll requirements?

Contractors and subcontractors exceeding $2,000 on federally funded construction contracts typically need to comply.

What are the specific requirements for certified payroll reports?

Reports usually include employee information, classifications, hours worked, wage rates, and deductions. Specific formats may vary.

How often do I need to submit certified payroll reports?

Submission is typically weekly, but consult your contract or project authorities for specific requirements.

How can Payroll4Construction help me meet my certified payroll obligations?

Payroll4Construction automates data collection, calculates prevailing wages, generates reports, and ensures timely submission, reducing your burden.

Get Started Today: Simplify The Certified Payroll Process With Payroll4Construction

Ready to lay the first brick towards a smoother and more compliant construction process?

Get a free consultation with our certified payroll experts and learn how we can help you build success, one project at a time.

Let Payroll4Construction provide the strong foundation you need to navigate certified payroll with ease. Our dedicated construction payroll specialists have the expertise to guide you through the complex maze of regulations and requirements.

Partner with us today to minimize compliance risks, avoid penalties, and keep your projects on time and on budget.

Click here to get your quote and simplify your Certified Payroll.

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