Rulebook

§ 1: Name and establishment of the association:

1.1. The community’s name is Pardesi Parivar | A Home away from home

1.2. The association was established on March 8, 2026.

§ 2: Registered office of the association:

The community is placed in Gladsaxe Kommune.

§ 3: Purpose of the association:

3.1. The community’s aims to create a community with a special focus on women who are new to the country, providing them with a platform to find community, friendship, and support for personal growth, thereby facilitating better integration into Danish society. This is achieved through various social activities such as sports days, events focused on cultural exchange, and potentially career.

3.2. Pardesi Parivaar aims to create an accepting environment where everyone can meet without prejudice and with mutual respect.

§ 4: Membership:

4.1. Women over the age of 18 who acknowledge and accept the association’s purpose may be admitted as members.

4.2. Membership applications are made by contacting the board.

4.3. Membership becomes valid once the membership fee has been paid and the necessary membership details have been provided to the board.

4.4. Resignation must be submitted in writing to the treasurer or the chairperson. Membership fees already paid are non-refundable.

§ 5: Membership fee:

5.1. The membership fee is determined annually at the ordinary general meeting.

5.2. The membership fee is collected once a year on July 1st.

5.3. A reminder will be sent in the event of non-payment of the membership fee. If the membership fee remains unpaid, the member is considered to have resigned, and the right to participate in the association’s activities and general meetings ceases.

§ 6: Suspension and expulsion:

6.1. The Board may suspend a member who acts against the interests of the association or violates its rules of conduct.

6.2. A suspension may last no longer than until the next general meeting, at which point the decision may be reviewed.

6.3. If a member persists in acting against the interests of the association, or if the member’s conduct is of a serious nature, the Board may recommend the member for expulsion via a decision at the general meeting.

§ 7. General meeting:

7.1.The General Assembly (GA) is the community’s highest authority. Date of GA must be published at least 3 weeks in advance. Proposals for the GA shall be given to the PP board at least 2 weeks before the GA.

7.2. The ordinary general meeting is held annually before the end of June.

7.3. Notice of the meeting must be given in writing to the association’s members via e-mail at least two weeks in advance.

7.4. Proposals to be considered at the general meeting must be received by the Board no later than 10 days prior to the meeting.

7.5. The agenda for the ordinary general meeting must include at least the following items: Report by the Board/Chairperson. Presentation and approval of the annual accounts. Presentation of the budget and setting of membership fees. Proposals received. Discussion regarding events for the coming year. Election of Board members (cf. § 9). Election of auditor (cf. § 11). Any other business.

7.6. The minutes of the general meeting must be signed by the Chairperson before being made available to the members.

§ 8. Extraordinary General Meeting:

In the event that a physical meeting cannot be held, the GA can be held virtually.

8.1. An extraordinary general meeting may be convened by the Board or requested by at least 10% of the active members.

8.2. A request for an extraordinary general meeting must be submitted in writing to the Board, specifying the subject matter to be addressed.

8.3. The extraordinary general meeting must be held no later than one month after receipt of the request.

8.4. Notice of the meeting must be given in accordance with the same time limits and procedures as for an ordinary general meeting.

§ 9. The Board:

9.1. Day-to-day management is handled by the Board.

9.2. The Board consists of 3 to 5 members, who are elected at the general meeting for a one-year term. At the general meeting, at least a treasurer and other board members must be elected.

9.3. The Board constitutes a quorum when more than half of its members are present, including the chairperson or the vice-chairperson.

9.4. The chairperson presides over board meetings. In the absence of the chairperson, the meeting is presided over by the vice-chairperson or the treasurer.

9.5. The Board keeps minutes of its decisions.

§ 10. Power to Bind the Association:

10.1. The Association is generally represented by the chairperson.

10.2. Regarding financial transactions and the entering into of agreements or loans, the Association is represented jointly by the chairperson and the treasurer.

§ 11. Accounts and Audit: 

11.1. The financial year follows the calendar year (1 July – 30 June).

11.2. The accounts shall be audited by an auditor elected at the general meeting.

11.3. The audited accounts shall be made public/distributed to the members no later than 5 days prior to the general meeting.

11.4. The audited and approved annual accounts shall be signed by the Board of Directors.

§ 12. Amendments to the Articles of Association: 

Adoption of a proposal to amend the Articles of Association requires a majority of at least two-thirds of the votes cast at a general meeting.

§ 13. Dissolution of the Association: 

Dissolution of the Association may only take place at a general meeting convened specifically for this purpose and requires a majority of at least

§ 14: All communication with the board must be via official email ID.

§ 15: Every person who is PP member (family or individual) and is of age 18 and above.

Date

Sunday 8th March 2026