SWBL

At the end of this unit, you should be able to: 

• Identify the bases in preparing the training plan;

• Explain the essential parts of the training plan; and

• Prepare a work-based training plan.

Introduction

A work-based training plan is a schedule of the activities that the trainees should perform in the course of their training. This includes the knowledge and skills the trainees should acquire in the training facility and the actual tasks to be performed in the workplace.

This lesson will present the components of a training plan as well as the documents you can refer to as bases in planning your work-based training program.

Topic 1: Bases in Preparing the Training Plan

A work-based training plan should be collaboratively prepared by the TVI and the industry partner. Both should work together and consider the following bases in preparing the training plan:

• Trainee profile;

• Training regulation;

• National and organizational policies and procedures; and

• Current competencies of trainees.

This is the information about the characteristics of the trainees who will participate in the work-based training program. This information may include the total population, sex and age of the trainees. The trainee profile provides information which can be used to:

• Determine the medium of instruction, mode of delivery and training schedule appropriate for the trainees;

• Identify the resources (staff, facilities and equipment) required to ensure high standards of work-based training delivery;

• Anticipate problems that may arise with regards to the demographics of the trainees and lay the proper procedures and policies to avoid or address them; and

• Provide the staff that will be directly involved in the work-based training with the proper orientation and briefing.

A training regulation (TR) is an official document intended to guide the public in the creation of competency-based curriculums (CBCs), instructional materials and assessment tools.

Training regulations should be considered in planning the work-based training program as it contains the following information:

• Specific competencies under a qualification;

• Requirements to gain the qualification;

• Appropriate assessment method for each qualification; and

• Training requirements of each qualification.

These are established regulations pertaining to workplace procedures and work-based training. National policies that should be considered in planning a work-based training program includes:

• Dual Training System (DTS) Law (RA 7686)

• Labor Code of the Philippines

• Department of Labor and Employment (DOLE) Department Order no. 68-04 s. 2004.

Meanwhile, organizational policies may vary from one enterprise to another. These set of rules and regulations are usually detailed in:

• Company handbooks/ manuals;

• Contracts;

• Memorandums and circulars; and

• Bulletins.

Basic competencies are the skills and knowledge that every employee needs for work. Common competencies are skills and knowledge required by a particular industry.  Lastly, core competencies are the necessary knowledge and skills for a specific function/ job. 

Assessment Method

This is the approach a trainer or a workplace supervisor may use to determine the progress of the performance of trainees. 

Two common methods of assessment are direct observation and interview/ oral questioning.

• Observation - is an evidence-gathering method done during the performance of a training task in the actual workplace; and

• Interview/ Oral Questioning - is another method of gathering pieces of evidence characterized by the use of a questioning tool. Trainees may be subjected to interview or oral questioning after or during the performance of a training task.

Resources Required

This refers to the staff, facilities and/ or equipment that may be required in order to perform certain training tasks.

Timeframe

This refers to the schedule/time allotted for each competency. For easier reference, the timeframe can be further distributed among the training tasks.

Introduction

The procedures for preparing a work-based training plan involves three (3) main steps:

1. Establish a relationship with your industry partner;

2. Together with your industry partner, identify the competencies that can be obtained and specify the details of the training plan; and

3. Finalize the work-based training plan with the industry partner.

Topic 1: Establishing a Relationship with an Industry Partner

Coordinating with possible industry partners is the first step in establishing an industry partnership. A technical-vocational institution should look for enterprises that:

• Have the potential to meet the standards of an organized work-based learning; and

• Are willing to provide guided training or assign personnel to coordinate the training activities.

Opportunities for Industry Linkage/ Partnership

A good TVI to enterprise relationship largely contributes to the success of a work-based training program. The following are opportunities for building a relationship with industry partners.

1. Presenting in Industry Forums

Presenting your program to possible industry partners allows them to obtain relevant information that will help increase their interest in your program. It also gives them a clear view of the benefits of your program and the chance to raise questions and concerns.

2. Industry Consultations

Participating in industry consultations will help you update your curriculum, provide your trainees with an educational tour and take hold of opportunities for possible partnership.

Topic 2: Specifying the Details of the Training Plan

The next step in preparing the training plan is specifying its details. Together with your industry partner, prepare the placement and training arrangements for the program.

Topic 3: Finalizing the Work-Based Training Plan with the Industry Partner

Once the work-based training plan is approved by your training institution and your industry partner, you should once again work together to forge a Memorandum of Agreement (MOA) or a Memorandum of Understanding (MOU).

Important Details of a Memorandum of Agreement/ Understanding

The MOA or MOU should include the necessary details that will clearly set a mutual agreement/ understanding for both parties with regards to the scope of your responsibilities such as:

• Nature and objective/s of training;

• Duration of training;

• Obligations of the parties concerned;

• Normal daily training hours;

• Insurance coverage of the trainee/trainee;

• The prescribed trainee/trainee’s training allowance and the rate to be applied (For DTS Accredited TVI and industry);

• The trainee/trainee’s training allowance which can be paid in cash or in kind (For DTS Accredited TVI and industry)

• Status of trainee/s;

• Conditions for the termination of the agreement; and

• Performance, monitoring and evaluation system to be implemented.