Outlook Address Book

In the Contacts tab in outlook there is no option to search for a name that contains "ABC", neither from Active Directory itself (Run: rundll32 dsquery.dll,OpenQueryWindow and tried the Advanced Search).

One Outlook addin you might want to check out is Company Contacts for Outlook. It provides a full text searchable global address book. Wild cards, search in specific column, sort and rearrange columns, quick actions, etc.

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The closest I have come is this Python code which came from ActiveState Code, but it does not search the global addresses, only my (local?) list, which has 3 addresses in it, which is obviously not right. There should be thousands of records.

An email application wouldn't be complete without the ability to store contacts. Outlook calls its contact list an address book. The term contact list and address books are used interchangeably in the email world.

Unless you're using a corporate account that uses Microsoft Exchange server, you need to create an address book before you can add any contact entries. When you configure Outlook to work with an outside email service such as Gmail, only the account is configured with no address book. You must create your own that is then stored on your local computer.

Click the "Address Books" tab and any configured and saved address books will display. In the image above, no address books exist, so we must create one. Click "New" and a window opens that will guide you through the steps of creating a new address book.

This category has two options related to the address book. The "Search People" option will search for a specific entry. Clicking the "Address Book" button will open it. The "Filter Email" dropdown will display options to filter email by a specified criterion, but it's unrelated to your address book.

Outlook's address book is simple, so you don't see many options in this window. When you open the address book, a list of contacts is shown in alphabetical order. The above image only shows one contact, but you'll see several when you add contacts.

The "Address Book" dropdown displays each address book configured in Outlook. When you create a contact, you must choose the address book to store it. Because you can have several accounts configured with Outlook, you can also have several address books configured. These address books usually link to email accounts, but you can configure several address books with your accounts. This allows you to keep contacts separate from others. For instance, you might have one email account at work, but you have an address book for business contacts and one for personal contacts.

To add a contact, click the "File" menu item and select "New Entry." A window opens where you choose to create a new contact or a new contact group. Outlook address books provide a way to group contracts. Choosing "New Contact Group" will open a window where you can create a group. Clicking "New Contact" will open a window where you can create a new contact for your address book. Click the "New Contact" option and a window displays where you can add a new entry.

The amount of information you add is optional. You should add a name to the contact, so that you can reference and find the contact when you create an emails in the future. The email entry is where you add the contact's email address, and it's this address that Outlook uses to send email when you choose this contact as a recipient.

Above the form you'll notice several menu options. A few of them are important when you work with an address book. In the "Tags" section, you can set a category for a contact and set it as a private entry. Notice in the "Options" section that you can create a business card. Click the "Business Card" button a window opens.

By clicking the "Save & Close" button will save your contact and close the current window. Should you decide that you no longer want the contact, click the "Delete" button, and it will be removed from your address book. The "Save & New" button saves the current contact and clears the form so that you can create a new contact.

After you create an address book and entries, you can now use it as you create emails. When you create a new email, the "To" button is shown next to the recipient list. Click this button and your address book opens. You can also open this window by clicking the "CC" button or the "BCC" button if it's enabled.

In the image above, you can see the "To," "CC," and "BCC" buttons. This lets you assign a contact to each recipient list directly from your address book. Instead of remember email addresses and manually typing them in these text boxes, you can use Outlook's interface and simply double-click each item shown in the address book. The selected item will be added to the appropriate recipient list. This is one major advantage of Outlook over other email software clients.

What I really needed was a way to extract some particular columns of data from the Outlook address book. I was looking for Job Title specifically, and Alias if I could get at it. After poking around the web for a bit, and finding some snippets of code here or there, I finally wised up and decided to just follow the Outlook object model.

Hi Scott,

Thanks for sharing and it was very helpful.

I have the employee names(.Name attribute) displayed in column A.Need to extract the email address from outlook and display it in column B. Can you please advise how to modify this code.

Here's my problem: When in cached mode, I am unable to see new users/DLs in the global address book. I know that it takes 24 hours or more to update the address book while in cached mode, but it's been almost a week now. When I disable cached mode, I see the updated address book. If I enable it - once again, the updates are gone. This happens on more than one computer/user account.

The "Download Full Address Book" option in the Send/Receive drop down menu in Outlook is meant to force the client to update the local address book from exchange too - but I've never had any great success with that function.

Just to clarify, the address book does get updated both automatically and manually with no errors. The problem is that the resulting updates aren't displayed in cached mode, they only show with cached mode disabled. I will try deleting the local OAB file, and I have a suspicion that it will work. Unfortunately, this isn't a practical solution when dealing with hundreds of users :(

The Exchange Global Address List (GAL) is a shared address book that contains contact data for every associated user in an Exchange organization/tenant. This address book can be accessed using Outlook. This guide shows how to view the GAL using the Outlook desktop app and Outlook on the web.

When you try to select a public folder that contains contacts from the address book list in Microsoft Outlook 2016, Outlook 2019 or Outlook for Microsoft 365, you receive the following error message even if you have permissions to read all objects of the folder:

The address list cannot be displayed. The Contacts folder associated with this address list could not be opened; it may have been moved or deleted, or you do not have permissions. For information on how to remove this folder from the Outlook Address Book, see Microsoft Outlook Help.

The outlook email address you are using belongs to an organization, so the administrator needs to use the Microsoft 365 Admin center to enable or disable SMTP AUTH on specific mailboxes.

The steps to do this are:

By default, Outlook 2016 - 2019 sets the Offline Global Address List as your main address book. This can cause issues when sharing calendars with other people in your department, or when granting delegate access to your email account. The instructions below will assist you in changing the default Address Book in Outlook 2016 - 2019 to the Online Global Address List and prevent the aforementioned issues.

We have a shared mailbox on Exchange 2010 that multiple clients access using Outlook 2010. There are multiple distribution lists (that each have multiple email addresses) that point to this single shared mailbox. This was done to enable server-side processing rules to place messages into specific sub-folders depending on the email address that the message was sent to. For a (slightly) more visual example...

At the moment, if a user clicks Reply, the From address is [email protected]. The user can manually change this to [email protected] and it will send without issue (Send-As granted ). What I would like is for the From address to automatically default to the email address that the message was originally sent to. Is this possible without some custom Outlook extension?

You could implement a TransportAgent that would act as a sink for all outgoing messages that could modify the "From" email address before it is actually sent out to the recipient mail server. This would allow you to create static (or configurable if you wanted to maybe have the rules be data-driven) business rules based on message metadata. I think you might be interested in a RoutingAgent. There is some fundamental information on the SDK available here and an example here that you should be able

In Office 365, there will be changes within the main Global Address Book (GAL). Outlook 2010 and 2013/2016 may not be automatically receiving updates while your computer is running. If this occurs, you may discover non-existent and/or incorrect entries that may be missing. These discrepancies may be fixed by synchronizing Outlook (cached) address book with the Global Address book. A single occurrence of mail being sent back to the sender may be fixed as well.

Outlook 2011 and 2016 does not use Exchanged Cached mode and connects to the Global Address Book (GAL) via LDAP connection. Each time Send/Receive is pressed, your global address book will be updated.

At one stage i had an Icloud address book, along with other accounts. That address book has vanished - even though my apple email account is still in outlook. At this stage just need access to my icloud contacts. - dont care how it happens. e24fc04721