Reimbursement

STEPS FOR REIMBURSEMENT:

1. Fill in the Scope of Work form available at the bottom of the page. Make sure you circle the amount of maximal reimbursement as written in your financial support email.

2. Keep your receipts (detailed paper receipts or email receipts) for lodging and travel. Allowable travel expenses include parking at an airport, taxi or ride-sharing costs, airplane tickets, and travel by private car. If you shared a hotel room, clearly state with whom and who is to be reimbursed for the charge. It would be helpful if one person paid the bill and then reimbursed the other.

3. Tell us if you drove. Travel by car will be reimbursed $0.585 per mile up to $400. We'll calculate the distance from your house to UK. No gas receipts are necessary.

4. Scan the Scope of Work form and your receipts (with your name on them) into one PDF file and email them to Ms. Rejeana Cassady, mathematics department manager, at: rejeana.cassady@uky.edu

5. Ms. Cassady will enter your information into the UK Accounts Payable website. The University of Kentucky Accounts Payable Office will then send you an email invitation to become a “vendor” through the PaymentWorks system (be sure to check your spam folder). Follow the instructions on the invitation. PaymentWorks is essentially an on-line W9.

6. The Scope of Work forms and receipts must be submitted by the end of the day, Monday, April 18, 2022.