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Day-of Event Coordination
Day-of Event Coordination
Planning a major event can be a daunting task, but our team is here to take the stress off your shoulders. Our experienced event coordinators specialize in day-of event coordination, ensuring everything runs smoothly. We handle the details, so you can relax and enjoy your special day to the fullest.
Planning a major event can be a daunting task, but our team is here to take the stress off your shoulders. Our experienced event coordinators specialize in day-of event coordination, ensuring everything runs smoothly. We handle the details, so you can relax and enjoy your special day to the fullest.
What's Included?
What's Included?
Initial Consultation: A meeting to discuss your vision, details of the event, and specific needs.
Initial Consultation: A meeting to discuss your vision, details of the event, and specific needs.
Timeline Creation: Developing a detailed timeline for the day, including when vendors arrive, when key events occur (e.g., speeches, dances), and when any transitions happen.
Timeline Creation: Developing a detailed timeline for the day, including when vendors arrive, when key events occur (e.g., speeches, dances), and when any transitions happen.
Vendor Coordination: Contacting and confirming details with all vendors (e.g., caterers, florists, photographers, DJs) to ensure they are on the same page.
Vendor Coordination: Contacting and confirming details with all vendors (e.g., caterers, florists, photographers, DJs) to ensure they are on the same page.
Rehearsal Management: Leading or assisting with the rehearsal the day before the event, ensuring everyone knows their roles and responsibilities.
Rehearsal Management: Leading or assisting with the rehearsal the day before the event, ensuring everyone knows their roles and responsibilities.
Ceremony Oversight: Directing the ceremony processional and recessional, ensuring the ceremony runs smoothly.
Ceremony Oversight: Directing the ceremony processional and recessional, ensuring the ceremony runs smoothly.
Reception Setup: Overseeing setup of reception elements, such as tables, chairs, centerpieces, and decor.
Reception Setup: Overseeing setup of reception elements, such as tables, chairs, centerpieces, and decor.
Guest Assistance: Guiding guests, answering their questions, and assisting with seating arrangements.
Guest Assistance: Guiding guests, answering their questions, and assisting with seating arrangements.
Problem Solving: Handling unexpected issues that may arise, from vendor no-shows to weather-related concerns.
Problem Solving: Handling unexpected issues that may arise, from vendor no-shows to weather-related concerns.
Managing the Timeline: Ensuring that the event stays on schedule, making adjustments as needed.
Managing the Timeline: Ensuring that the event stays on schedule, making adjustments as needed.
Supervising Vendors: Coordinating with and overseeing the work of all vendors, from setup to teardown.
Supervising Vendors: Coordinating with and overseeing the work of all vendors, from setup to teardown.
Decor Management: Making sure the decor, lighting, and other design elements are in place and as you envisioned.
Decor Management: Making sure the decor, lighting, and other design elements are in place and as you envisioned.
Gift and Card Management: Collecting and securing gifts and cards from guests.
Gift and Card Management: Collecting and securing gifts and cards from guests.
Conflict Resolution: Addressing any disputes or conflicts that may arise during the event.
Conflict Resolution: Addressing any disputes or conflicts that may arise during the event.
Assistance to VIPs: Providing special attention and assistance to the VIPs, such as the couple, their parents, or other key participants.
Assistance to VIPs: Providing special attention and assistance to the VIPs, such as the couple, their parents, or other key participants.
Guest Comfort: Ensuring guests are comfortable, providing information on restrooms, and addressing any special requests.
Guest Comfort: Ensuring guests are comfortable, providing information on restrooms, and addressing any special requests.
Timeline Execution: Making sure all planned activities occur at the right times, such as toasts, cake cutting, and special dances.
Timeline Execution: Making sure all planned activities occur at the right times, such as toasts, cake cutting, and special dances.
Coordinating Clean-Up: Overseeing the efficient tear-down and cleanup of the event space.
Coordinating Clean-Up: Overseeing the efficient tear-down and cleanup of the event space.
Final Check and Departure: Confirming that all items are collected and secured, ensuring no personal belongings are left behind.
Final Check and Departure: Confirming that all items are collected and secured, ensuring no personal belongings are left behind.
Our mission is to take the stress out of event planning and coordination, allowing you to savor every moment of your special day. We understand the importance of celebrating life's milestones, and we're here to ensure that each one is Only Prettier than you could've imagined.
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